Fort Walton Beach Council agenda — 08-14-12 regular — reading text

Ali radio communication equipment owned or purchased by the Agency that is programmed to the Department' s radio frequency and used by the work squad( s), whether purchased by the Department or the Agency, shall be IMMEDIATELY deprogrammed by the Department at no cost to the Agency upon the end or termination of this Contract. Under no circumstances shall the Agency accept the return of radio communications equipment provided to the Department under this Contract until such time as the radio communications equipment has been deprogrammed by the Department. At the end or termination of this Contract, the Department's Contract Manager will contact the Department's Utility Systems/ Communications Engineer in the Bureau of Field Support Services, Central Office, to effect the deprogramming of radio communications equipment provided by the Agency. a. Vehicle Mounted Radios: Vehicles provided by the Agency that are or that will be , equipped with a mobile/vehicle mounted radio programmed to the Department' s radio frequency(ies) will be retained by the Department to ensure security of the communication equipment except for short durations dictated by the need for vehicle and/ or communications equipment maintenance and/ or repair. The use of these vehicle(s) during the period covered by this Contract shall not be for any purpose other than as indicated in this Contract. Hand Held Radios: Hand held radios provided by the Agency that are or that will be programmed to the Department's radio frequency(ies) will be retained by the Department to ensure security of the communication equipment except for short durations dictated by the need for maintenance and/ or repair. The use of any hand held radio( s) provided by the Agency that is programmed to a Department radio frequency utilized by the Agency during the period covered by this Contract shall not be for any purpose other than as indicated in this Contract. Page 4 of 12 Maslenn ment Re* W01= 1  loeriuo0 suop3ano0 io )uew WRda(l' 4LSL) £ L- Zl lemouay loer1u00000 Z1 -Yl- 8quaw4oe3' V s N CONTRACT # WS777 a Y u C. Cellular Phones: a Cellular phones may be utilized by the work squad officer as either a primary or secondary means of communication as approved by the Contract Manager. The Contract Manager shall designate whether the usage of a cellular phone is required ou Addendum A. The cellular phone will be retained by the Department and upon the end or termination of this Contract, returned to the Agency. The use of the cellular phone is not authorized for any purposes other than as indicated in this Contract. 4.4. OtherOther EoummentEoumment TheThe ContractContract ManagerManager shallshall determinedetermine ifif anan enclosedenclosed trailertrailer isis requiredrequired forfor thethe workwork squadsquad toto transporttransport toolstools andand equipmentequipment utilizedutilized inin thethe performanceperformance ofof thisthis ContractContract andand shallshall notifynotify thethe AgencyAgency whenwhen aa trailertrailer isis necessary.necessary. TheThe Contract Contract ManagerManager shallshall designatedesignate whetherwhether thethe usageusage ofof anan enclosedenclosed trailertrailer isis requiredrequired onon AddendumAddendum A.A. IfIf aa trailertrailer forfor thethe workwork squadsquad isis providedprovided byby thethe AgencyAgency atat nono costcost toto thethe Department,Department, andand thethe DepartmentDepartment maintainsmaintains thethe trailertrailer whenwhen thethe squadsquad isis notnot workingworking thethe AgencyAgency shallshall provideprovide anan enclosedenclosed trailertrailer thatthat cancan bebe securedsecured whenwhen notnot inin use.use. AllAll toolstools andand equipmentequipment utilizedutilized byby thethe workwork squadsquad shallshall bebe securedsecured inin thethe trailer.trailer. UponUpon thethe endend oror terminationtermination ofof thisthis Contract,Contract, thethe trailertrailer willwill bebe returnedreturned toto thethe Agency.Agency. III.III. COMPENSATIONCOMPENSATION A.A. PaymentPayment toto thethe DepartmentDepartment 1.1. TotalTotal Operating Operating CapitalCapital ToTo BeBe AdvancedAdvanced ByBy Agency,Agency, asas delineateddelineated inin SectionSection V.,V., ofof AddendumAddendum A,A, shallshall bebe duedue andand payablepayable uponupon execution execution ofof thethe Contract.Contract. TheThe DepartmentDepartment willwill notnot proceedproceed withwith thethe purchasepurchase untiluntil payment,payment, inin full,full, hashas beenbeen receivedreceived andand processedprocessed byby thethe Department'Department' ss BureauBureau ofof FinanceFinance andand Accounting..Accounting.. DelaysDelays inin receiptreceipt ofof thesethese fundsfunds maymay resultresult inin start-start- upup postponementpostponement oror interruptioninterruption ofof thethe servicesservices providedprovided byby thethe WorkWork Squad.Squad. 2.2. TotalTotal CostsCosts ToTo BeBe BilledBilled ToTo AgencyAgency ByBy Contract,Contract, asas delineateddelineated inin SectionSection VI.,VI., ofof AddendumAddendum A,A, willwill bebe mademade quarterly,quarterly, inin advance,advance, withwith thethe firstfirst paymentpayment equaling equaling oneone - - fourthfourth ofof thethe totaltotal amount,amount, duedue withinwithin twotwo ( ( 2)2) weeksweeks afterafter thethe effectiveeffective datedate ofof thethe Contract.Contract. TheThe secondsecond quarterly quarterly paymentpayment isis duedue nono laterlater thanthan thethe 20s'20s' dayday ofof thethe lastlast monthmonth ofof thethe firstfirst ContractContract quarter.quarter. PaymentPayment forfor subsequent subsequent consecutive consecutive quartersquarters shallshall bebe received received nono laterlater thanthan thethe 201°201° dayday ofof thethe lastlast monthmonth ofof thethe preceding preceding ContractContract quarter.quarter. 3.3. InIn thethe eventevent thethe Correctional Correctional WorkWork SquadSquad OfficerOfficer positionposition becomesbecomes vacantvacant andand remainsremains vacantvacant forfor aa periodperiod ofof moremore thanthan fivefive ( ( 5)5) workingworking days,days, thethe nextnext oror subsequentsubsequent billingbilling willwill hehe adjusted adjusted byby thethe DepartmentDepartment forfor servicesservices notnot provided.provided. 4.4. TheThe AgencyAgency shallshall insureinsure anyany vehiclesvehicles ownedowned byby thethe AgencyAgency usedused underunder thisthis Contract.Contract. 5.5. TheThe raterate ofof compensationcompensation shallshall remainremain inin effecteffect throughthrough thethe termterm ofof thethe ContractContract oror subsequentsubsequent toto legislativelegislative change.change. InIn thethe eventevent therethere isis anan