Fort Walton Beach Council agenda — 08-14-12 regular — reading text

either the Utilities Fund or the Golf Club Fund and therefore, did not have funding allocated. 2. 4. Based on the fact that this project was not programmed in the current five -year CIP program and the level of the bid prices, Staff recommends rejecting all bids and reevaluating the alternatives to upgrade the pump station. 3. FINANCIAL INFORMATION: 3. 1. With the recommendation to reject all bids, there is no financial impact to the City. 4. RECOMMENDATION: 4. 1. Pursuant to City of Fort Walton Beach Code of Ordinances, Volume 11, Chapter Packet Pg. 38  8. 3. a 4, Section 4. 01, Paragraph 4.01. 025 and the Purchasing Policies and Procedures, Staff requests City Council authorization to reject all bids for Invitation to Bid No. 12 -020 to replace the Golf Club Reclaimed Water Pumping Station. Packet Pg.:39  8. 3. 0 INVITATION TO BID 12 -020 You areinvitcd m bid on FORT WALTON BEACH GOLF CLUB RECLAIMED the following WATER PUMPING SYSTEM for the City of Fort Walton Lord & Son Utility Svc Co Beach Florida Item Total Price Total Price No. Qty. Unit Description Total Price f; TOTAL BID, JS 8496, 000. 00 60Q825. 00 Bid Opening 0] - 10 -2012 - A C iference Room FOB Point: Delivered Completion' Progresspay& stored materials Tennsof Payment ( e. g_ Net30) 30daynet. The City shall receive shipment or project completion notice within days Rom the date Vendor rcedvcs official IPurchase Order or Notice to Pmpecd. 180 days 180 days NOTE 1: ALL ITEMS QUOTED MUST BE IN COMPLIANCE WITH THE SPECIFICATIONS. IF YOU ARE TAKING EXCEPTION, INDICATE THOSE NONE Exceptions Noted EXCEPTIONS ON COMPANY LETTERHEAD AND ATTACH TO THIS INVITATION TO BID. Cover Page X X Price Shee X X References X X Bitltler5 CErtifl cation X X Adtlendums X X Drug- Free Workplace Form X X Poplin Entity Crime Form X X I Bid BOnd X X Packet P0. 40  8. 3. c T"3,, i' 0 i, ^, I( uI. wdNm , , ", ,,, , , i INVITATION TO BID ISSUE DATE: APRIL 19, 2012 BID NO: ITB 12 -020 City of Fort Walton Beach, Florida Purchasing Division OPENING DATE: June 12, 2012 105 Miracle Strip Pkwy SW Fort Walton Beach, Florida 32548 Telephone: ( 850) 833 -9523 OPENING TIME: 2: 30 PM CST Fax: ( 850) 833 -9643 Website: http: / www. / fwb.or2 BID REQUESTED: The City of Fort Walton Beach invites bids for ITB No. 12 -020: FORT WALTON BEACH GOLF CLUB RECLAIMED WATER PUMPING SYSTEM. Bids will be opened and publicly read aloud at City Hall Annex Bldg - Conference Room, City of Fort Walton Beach, 105 Miracle Strip Parkway SW, Fort Walton Beach, Florida at 2: 30 PM CST on June 12, 2012. Bids must be SUBMITTED ON THE FORMS FURNISHED BY THE CITY and in accordance with specifications and the list of quantities desired. Please note — A mandatory Pre -Bid conference is scheduled for 10: 00AM local time on May 10, 2012 at City Golf Course, 1909 Lewis Turner Blvd., Fort Walton Beach, Florida. Bids will only be accepted from vendors that attend the Mandatory Pre -Bid Conference and document their attendance by signing the Pre -Bid Conference Attendee Sheet Respondents are advised that from the date of release of this solicitation until award of the contract, no contact with City personnel related to this solicitation is permitted. All communications are to be directed to the Purchasing Representative and sole contact listed below. It is the intent and purpose of the City of Fort Walton Beach that this Invitation to Bid promotes competitive bidding. It shall be the bidder's responsibility to advise the Purchasing Division at the address noted in the Special Conditions, if any language, requirements, etc. or any combination thereof, inadvertently restricts or limits the requirements stated in this Invitation to Bid to a single source. Such notification must be submitted in writing and must be received by the Purchasing Division no later than ten ( 10) days prior to the Bid opening date. Sincerely, Paul L. Eubanks Purchasing Agent Page 1 of 55 Packet Pg. 41  83. t13 1( u R, lA' S,, " il1, , i' o TABLE OF CONTENTS Page 2 of 55 Packet Pg. 42  8. 3. c I\ ti is i auTl" 1. x i 1e11 . r n_ , SECTION 1. 0 COVERSHEET This completed form must appear as the top sheet for all bids submitted.) TITLE: ITB 12 -020: FORT WALTON BEACH GOLF CLUB RECLAIMED WATER PUMPING SYSTEM ISSUE DATE: APRIL 19. 2012 BID NO: ITB 12 -020 Total Amount of bid or Base bid Amount of Bid Bond ( 5% of base bid) $ Amount of Cashier' s Check ( 5% of base bid) $ Amount of Certified Check ( 5% of base bid) $ Please specify — All Items bid? Yes No Submitted by: NAME OF BUSINESS SIGNATURE MAILING ADDRESS NAME & TITLE (type or print) CITY, STATE, ZIP CODE EMAIL ADDRESS TELEPHONE NUMBER FAX NUMBER Page 3 of 55 Packet Pg..4;terJ.  83. d P ,, rsta , I, finis , ici, 1k ",. gs,,, ,, 1. 2 INSTRUCTIONS FOR SUBMITTING BID RESPONSE FOR ITB 12 -020: 1. 2. 1 Bidders are expected to examine this bid form and all instructions. Failure to do so will be at the bidder's risk. 1. 2. 2 All prices and notations must be in ink or typewritten. No erasures are permitted. Mistakes may be crossed out and corrections typed adjacent and must be initialed and dated in ink by person signing bid. All bids must be signed with the firm time and by a responsible officer or employee. 1. 2. 3 Each bidder shall furnish all the information required on the bid form and each accompanying sheet on which he/ she makes an entry. 1. 2.4 Unit price for each unit bid shall be shown. A total shall be entered in the amount column for each item bid. In case of discrepancy between a unit price and extended price the unit prices will be presumed to be correct 1. 2. 5 Although the City generally awards bids based on a " lump sum" basis to the bidder submitting the lowest responsive and responsible total bid as shown on the Invitation to bid cover sheet, the City may choose to award on a " per group" or " per item" basis. Therefore, bidders must submit with their bids, all pricing pages on the forms provided, clearly indicating which items are bid and which are not. Failure to submit these pages will render such bid non -responsive. 1. 2. 6 Persons with disabilities needing a special accommodation to participate in this Invitation to Bid should contact the City Clerk, 107 Miracle Strip Parkway, Fort Walton Beach, Florida 32548, ( 850) 833 -9509, at least seven days before the date the accommodation is necessary. BID CHECKLIST: Bidders are cautioned to assemble the bid packet using this check list: Invitation to Bid Cover Sheet with Total Amount Bid