Okaloosa County BOCC — July 29, 2014 — 3-5 Facilities Maintenance — reading text

FY12/13 FY13/14 FY14/15 Cost of providing lawn care, pest control, hedging, Input trimming, tree service, parking lot cleaning and landscape $221,661 $223,160 $233,076 irrigation maintenance, and carpet cleaning. Output Grounds maintenance (acres/week) 107.0 107.0 107.0 Efficiency Acres/groundskeeper 35.67 35.67 35.67 Effectiveness Cost per year to maintain (acre/year) $2,071.60 $2,085.61 $2,178.28  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: GENERAL GOVERNMENT DEPARTMENT/PROGRAM: FACILITIES MAINTENANCE/ BUILDING MAINTENANCE UNIT PROGRAM DESCRIPTION: The core mission of the Building Maintenance Unit is to provide routine and preventative maintenance to county owned and operated buildings and to certain leased offices, as proscribed by the terms of the lease, and to provide high-quality, professional, low-cost remodeling services to meet the needs of those who do business in county facilities. REVENUE: Facilities Maintenance is funded within the General Fund. Supporting revenue of the General Fund are ad valorem taxes, communications service tax, local business tax, permits and fees, state shared revenue, charges for services, judgments and fines, miscellaneous revenue and transfers from other funds. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 1,423,141 1,367,745 1,449,699 1,531,203 Operating Expenses 349,378 376,037 327,661 384,711 Capital Outlay 0 0 66,000 46,100 Other 0 0 0 0 Total 1,772,519 1,743,782 1,843,360 1,962,014 HISTORICAL STAFFING SUMMARY: Category FY11 FY12 FY13 FY14 Full-time 25 25 25 25 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 25 25 25 25 MAJOR ACCOMPLISHMENTS LAST YEAR: 1. Completed 4 separate remodeling projects completely in-house within the allowed budgets and in under 12 weeks, so the former Shalimar Annex could be completely vacated on or before May 5th. 2. Completed numerous emergency storm repairs to a variety of county facilities. 3. Successfully completed over 4,000 service requests at more than 80 individual county-owned and leased facilities. 4. Completed sustainable upgrades to over 300 individual devices at county facilities. 5. Successfully completed enclosing the former drive-thru to provide an additional office at the Tax Collector’s offices at the Brackin building. PROGRAM GOAL: Preserve and protect county owned facilities and to provide safe and adequately clean and comfortable county government buildings at a low cost to the taxpayers. Provide pre-approved minor remodeling services to accommodate the operational needs of the various service delivery units occupying county facilities. Provide pre-approved major remodeling, renovation, and construction services. Provide owner representation and project management on various assigned county construction projects. Maintain the county jail to be in compliance with regulatory requirements. KEY OBJECTIVES: 1. Ensure budgetary, personnel, and purchasing functions comply with County policies and procedures. 2. Preserve and protect the counties buildings at a low cost to the taxpayers. 3. Maintain and extend the useful life and utility of assigned county facilities. 4. Reduce overall utility consumption through the promotion and utilization of conservation techniques and the installation of more utility efficient devices. 5. Ensure the safe operation of all work related equipment. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 S.F. Jail Maintained 115,111 115,111 115,111 Input Total Cost of FM services to Jail $204,445 202,665 210,965 All Other County Facilities Maintained (s.f.) 996,802 996,802 996,802 Cost/S.F. to for FM services to Jail $1.78/S.F. 1.76$/S.F. 1.81$/S.F. Output Cost of providing routine and preventative maintenance, $1.05 /S.F. $1.05 /S.F. $1.08 /S.F. and repairs Efficien Maintenance items completed 98% 95% 95% Projects completed 95% 95% 95% Effectiveness Industry Cost/s.f. Comparison $1.50/$3.25 $1.50/$3.25 $1.50/$3.25 Cost of construction projects $21.50/S.F. $22.50/S.F. $24.50/S.F.