Fort Walton Beach Council agenda — 10-22-2007 special agenda — reading text

the Golf Club is a very well run and efficient operation. Turning it over to a private company is not likely to significantly improve an excellent operation. Currently, many of the daily operations of the clubhouse are privatized and these operations should continue to be administered as they are now. Recommendation #26: Do not contract the golf club with a private management firm at this time. Continue the privatization of selected clubhouse functions. Subsidization of the Golf Club Finding: The City Council keeps the golf fees low by occasionally permitting the general fund to subsidize the operations of the Golf Club. This is not a serious problem but it should be stopped as this enterprise activity should pay its own way as well as some of the overhead expenses for the City' s operations. The City could use the undeveloped land for other recreational activities as long as they are enterprise fund activities that are not subsidized by the general fund. When this is done, the City can charge such funds to the enterprise fund to cover their portion of City overhead costs. Doing this reduces the pressure on the general fund. However, it would have to be politically acceptable to the community. Alternative Services Delivery Study for Fort Walton Beach, Florida Page 8- 7  Golf Course Recommendation # 27: Require the Golf Club to generate sufficient revenue to cover all expenses. Cease to provide general fund subsidies to golf operations. Require internal service fund payments for City administrative services. There would be no savings but dollars would not have to come out of the general fund and the golf fees would have to be increased slightly. Transfer of Maintenance: Finding: The Maintenance Unit could be transferred to and combined with other City units that take care of grasses. Given the specialization of turf management for golf, this is not a good idea, as golf has higher and different standards and requirements than other turf settings. Presently, the maintenance unit in the Golf Club does have an excellent working relationship with its parallel unit in Recreation. Possibly, this interagency relationship could be expanded to other City functions such as cemetery turf management, but significant savings in this area are not likely and the possibility of making a good situation worse are likely. Any such organizational changes in this area should be approached with caution. Recommendation # 28: Retain greens and golf course maintenance in its current organizational structure, while simultaneously developing maintenance standards and time estimates for maintenance functions. Alternative Services Delivery Study for Fort Walton Beach, Florida Page 8-8  SECTION 9.0 POLICE Management Advisory Group, Inc. 2007  9. 0 POLICE The Police Department is responsible for providing law enforcement and protective services to the City' s citizens, visitors, and businesses. The Department operates under a community policing model, seeking to involve and engage the community in an effort to provide proactive and progressive services. The Department is responsible for providing a variety of serves, including: 911/ Emergency response; Criminal apprehension and arrest; Traffic enforcement/patrol; CID - crime detection and investigation; Crime prevention; Community outreach and interaction; Coordination with other local, state and federal Law Enforcement Agencies; Homeland security; Specialized record keeping, documentation, and research; and, Special Events. Additionally, the Department serves as the liaison to community businesses and individuals seeking to employ off-duty officers for special/private events. At present, the Police Department does not operate any jail facilities, and the Okaloosa County Sheriffs Office usually handles transportation from holding at the Police Department headquarters to County correctional facilities. Additionally, while the Department operates a Communications Unit, the County e. Okaloosa County Sheriffs Office) i. runs the 911 Dispatch Center from Crestview - incoming calls for 911 are answered there, the nature and location of the call is assessed, and the call is then routed to the appropriate Fire/ EMS or law enforcement agency. In the case of Fort Walton Beach, calls routed by the County' s dispatch system come to the Police Department Communications Center. Alternative Services Delivery Study for Fort Walton Beach, Florida Page 9- 1  Police 9. 1 Oraanization and Staffina The Police Department is currently structured as a direct reporting relationship between the City Manager and the Police Chief. Unlike some City Departments, the Police Department is organized in a paramilitary fashion that includes both sworn ( Law Enforcement Officer - LEO) and non- sworn ( civilian) positions. As of June, 2007, there were 69 positions ( FWB Adopted Budget, 2006- 2007) including 50 FT sworn positions. Additionally, the Police Department conducts operations and provides law enforcement services to City residents and visitors on a 24 hours a day, seven ( 7) days a week, three hundred sixty-five days a year basis. The paramilitary chain of command consists of the Police Chief, Captains, Sergeants, and Officers ( the Department's Corporal rank is similar/equivalent to the industry standard MPO or Master Police Officer classification). The Department employs a number of civilian positions/ classifications including: Staff Assistant, Crossing Guard, Communications Officer, and Evidence Technician. The Department is structured into four primary operational areas: 1. Administration; 2. Patrol; 3. Criminal Investigations ( CID); and, 4. Support Services. Exhibit 9- 1 on the following page represents the current structure as noted in the proposed City budget. Alternative Services Delivery Study for Fort Walton Beach, Florida Page 9. 2  Police EXHIBIT 9- 1 POLICE DEPARTMENT CURRENT STRUCTURE CITY COUNCIL CITY MANAGER POLICE CHIEF Administrative Coordinator Staff Assistant II Staff Assistant Community Policing II Sergeant Street Crimes Community Detective Officer Detective CRA Officer Sergeant Investigations Communication Detective Supervisor Crime Scene Communication Detective Officer Evidence Records Technician Supervisor Records Clerk Crossing Guard Reserve Officer Alternative Services Delivery Study for Fort Walton Beach, Florida Page 9-3  Police Administration Administration consists of the Police Chief, Administrative Sergeant, Administrative Coordinator, and Staff Assistant II position. Administration is responsible to the City Manager and the Council for effective and efficient Police Department management, administration, policy development, inter- Departmental coordination, community relations and publicity, budget development, grants and special projects, and day to day operations. Patrol The Patrol Division is responsible for a variety of law enforcement functions including: 911/ Emergency response, traffic enforcement and management, and DUI enforcement activities. The Patrol function of the Department is organized into two shifts: Alpha and Bravo. There are corresponding A & B shift schedules - 11 hours per shift; on for five 5) days, off five ( 5) days, then on for four (4) days ( five days actually, or four plus a six hour training day), and off for four ( 4) days. Day shift is from 6: 00 am to 5: 00 pm; Evening shift is 7: 30 pm to 6: 30 am, and the Swing shift is from 3: 00 pm to 2: 00 am. Each shift is assigned a Captain. The coverage assignments for Patrol generally includes two ( 2) Squads per shift rotation ( A & B); each Squad consisting of one ( 1) Sergeant and four (4) Officers. Criminal Investigations The Criminal Investigations Division is responsible for investigations of criminal activity within the jurisdiction of Fort Walton Beach. The Division is composed of a Captain, who directs the activities of an Investigations Unit ( one Sergeant and four Alternative Services Delivery Study for Fort Walton Beach, Florida Page 9-4  Police Detectives), a Street Crimes Unit ( one Sergeant and four Detectives), and a Property/ Evidence & Crime Scene Unit consisting of one ( 1) Detective. Support Services The Support Services Division is responsible for community policing projects, programs, and initiatives, communications and records for the Department. The Division is composed of a Captain, who directs the activities of a Community Policing Unit ( one Sergeant and four Officers) including two ( 1) CRA Officers; a Communications Unit with one ( 1) Communications Supervisor and eight ( 8) Communications Officers; and a Records Unit with one ( 1) Records Supervisor and