Okaloosa County School Board — Workshop Meeting, June 10, 2024 — reading text

Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Amendment to the Award of ITB 23-09 Pest Control Services, effective May 8, 2024. Public Content Request approval of the the Amendment to the Award of ITB 23-09 Pest Control Services. The amendment outlines the acquisition of Southland Pest Service, Inc. by Waynes Pest Control Services LLC , effective May 8, 2024. Attached is a copy of the Contract Modification Agreement, including the original Board Approved Award Tabulation. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments AMENDMENT TO THE AWARD OF ITB 23-09 PEST CONTROL SERVICES.pdf (630 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Tag-On Bid Purchase Over $50,000: Apple, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 10, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $56,079.00 Budgeted : Yes Budget Source : General Fund, Project 5068 CAPE Information Technology Recommended Action : Motion to approve the purchase of computer hardware from Apple for a total of $56,079.00. Public Content Request approval to purchase computer hardware from Apple for a total of $56,079.00. The purchase is made through PEPPM 535802, and funds will be paid from General Fund, Project 5068 CAPE Information Technology. A copy of the quote is attached. For additional information, please contact Jennifer Beasley, Program Director, CTE, at (850) 833-5858. File Attachments APPLE QUOTE.pdf (961 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Tag-On Bid Purchase Over $50,000: Ducky Johnson House Movers, Inc., to move various portable buildings, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 10, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $57,972.00 Budgeted : Yes Budget Source : Capital Fund, Project 2353 Portable Repairs & Relocation Recommended Action : Motion to approve the moving of portables from Destin Elementary School for a total cost of $57,972.00. Public Content Request approval to move various portables from Destin Elementary School for a total cost of $57,972.00. Funds will be paid from Capital Fund, Project 2353 Portable Repairs & Relocation, and copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments DUCKY JOHNSON QUOTES.pdf (319 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Renewal of Tag-On Bid: Annual Agreement for Professional Environmental Consultant Services, presented by Vince Windham,  Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 10, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 10, 2024 Absolute Date : Jun 10, 2024 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Fund, Project 2395 Safety/ADA Recommended Action : Motion to approve tagging on with School District of Escambia County's Annual Agreement for Professional Environmental Consultant Services, effective through April 21, 2025. Public Content Request approval to tag on with School District of Escambia County's Annual Agreement for Professional Environmental Consultant Services, to be used as needed. The awarded vendors are Intertek, PSI, and Universal Engineering. Funds will be paid from Capital Fund, Project 2395 Safety/ADA, and the contract is effective through April 21, 2025. Copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (19,580 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Exempted Multi-Year Purchase Over $50,000: K12 Insight, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 10, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $404,811.00 Budgeted : Yes Budget Source : General Fund, Project 3009 Instructional and District Wide Software Recommended Action : Motion to approve the three-year software subscription to K12 Insight for a grand total of $404,811, effective June 11, 2024, through June 30, 2027. Public Content Request approval to purchase a three-year software subscription to K12 Insight's Let's Talk, Let's Talk Assistant beginning July 1, 2024, and ending June 30, 2027. The company will provide a partial year from June 11, 2024, through June 30, 2024, at no cost to the district. This contract will be paid from General Fund, Project 3009 – Instructional and District Wide Software. The total cost will be broken into three annual payments as shown below: July 1, 2024, through June 30, 2025 – $152,955 July 1, 2025, through June 30, 2026 – $125,928 July 1, 2026, through June 30, 2027 – $125,928 Grand Total – $404,811.00 For additional information, please contact Eric Mitchell, Director, MIS & IT, at (850) 689-7153. File Attachments K12 INSIGHT QUOTE DOCUMENTS.pdf (655 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Self Help Project, Construct New Pavilion at Edge Elementary School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jun 10, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 10, 2024 Absolute Date : Jun 10, 2024 Recommended Action : Motion to approve the Self Help Project to construct a new pavilion at Edge Elementary School, in the amount of $15,600.00. Public Content Edge Elementary School is requesting School Board approval of a Self-Help project to construct a new pavilion for the PE field behind the Rarick Baseball field. The Parent Leadership Organization is completely funding this project. See attached letter for additional information. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Letter from Melissa Kearley.pdf