Okaloosa County School Board — Regular Meeting, May 26, 2015 — reading text

Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.14 ITB 15-18 Replacement School Bus Seat Covers & Foam, presented by Vince  Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 26, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the committee's recommendation to award ITB 15-18 Replacement School Bus Seat Covers & Foam to Ward International Trucks, based on fixed prices. Public Content Request approval of the committee's recommendation to award ITB 15-18 Replacement School Bus Seat Covers & Foam to Ward International Trucks, based on fixed prices. Purchases will be made on an as needed basis using general funds. This is a two (2) year contract, effective May 27, 2015 through May 26, 2017. A copy of the award tabulation is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ITB 15-18.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.15 RFP 15-03 C-Print Captioning Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 26, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $64,125.00 Budgeted : Yes Budget Source : Federal Funds, Project 6475 IDEA - Part B Recommended Action : Motion to approve the committee's recommendation to award RFP 15-03 C-Print Captioning Services to Gary Romero for an estimated 1,425 hours, for a total estimated contract amount of $64,125. Public Content Request approval of the committee's recommendation to award RFP 15-03 C-Print Captioning Services to Gary Romero for an estimated 1,425 hours, for a total estimated contract amount of $64,125. Services will accommodate one (1) student in the Niceville, FL area. All terms and conditions within RFP 15-03 apply. Funding will be paid from federal funds, project 6475 IDEA - Part B. The contract is effective August 10, 2015 through August 9, 2016. For additional information, please contact Melody Sommers, Program Director, ESE at (850) 833-3164. File Attachments RFP 15-03.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.16 Renewal of Tag-On Bid: RFP R127035 Information Technology Hardware, Software and Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 26, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve renewing tag-on bid R127035 Information Technology Hardware, Software and Equipment. Public Content Request approval to renew tag-on bid R127035 Information Technology Hardware, Software and Equipment. through The School District of Lee County, based on fixed pricing from multiple vendors, to be used on an as needed basis. Funding will vary. The contract is effective June 5, 2015 through June 4, 2016. Copies of the renewal documents are attached. For additional information, please contact Dustin Keith, Specialist, Seat Management at (850) 689-7151. File Attachments R127035JM Renewal.pdf (2,118 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.17 Exempted Purchase: Acom, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 26, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,141.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motin to approve the three (3) year agreement with Acom Solutions in the amount of $6,141 to provide software maintenance. Public Content Request approval of the three (3) year contract with Acom Solutions in the amount of $6,141, to be billed in three (3) annual installments of $2,047, to provide software maintenance. This purchase is exempt under 6A-1.012(11) (b).The agreement is effective 5/1/2015 through 4/30/2018. A copy of the agreement is attached. For additional information, please contact Eric Mitchell, Director, MIS & Instructional Technology at (850) 689-7184. File Attachments ACOM.pdf (212 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.18 Exempted Purchase: ExploreLearning, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 26, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $31,500.00 Budgeted : Yes Budget Source : Federal Funds, Project 5401 Title 1 - Part A Recommended Action : Motion to approve the exempted purchase of Gizmos elementary site licenses from ExploreLearning in the amount of $31,500. Public Content Request approval of the exempted purchase of Gizmos elementary site licenses from ExploreLearning in the amount of $31,500, $15,750 for seven (7) new schools, Baker School, Edwins ES, Kenwood ES, Elliott Point ES, Mary Esther ES, Shalimar ES and Walker ES, and $15,750 for the renewal of site licenses for Laurel HIll School, Longwood ES, Riverside ES, Bob Sikes ES, Florosa ES, Northwood ES and Wright ES. Funds will be paid from Federal Funds, Project 5401, Title 1 - Part A. The contract for the new schools is effective June 1, 2015 through May 31, 2016, and the renewal contract is effective November 1, 2015 through October 31, 2016. These purchases are exempt under 6!-1.012(11)(a). Copies of the proposals are attached. For additional information, please contact Sandra Arteaga, Specialist, Title 1 at (850) 301-3008. File Attachments EXPLORELEARNING.pdf (36 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject :