Okaloosa County BOCC — August 5, 2014 — Judge Ben Gordon Visitation Center Grant Appl — reading text

MHz band in their jurisdictions must adhere to the technical standards set forth in the FCC Waiver Order, or any succeeding FCC orders, rules, or regulations pertaining to broadband operations in the 700 MHz public safety band. The subgrant recipient shall also ensure projects support the Statewide Communication Interoperability Plan (SCIP) and are fully coordinated with the full-time Statewide Interoperability Coordinator (SWIC). If any future regulatory requirement (from the FCC or other governmental entity) results in a material technical or financial change in the project, the recipient should submit associated documentation, and other material, as applicable, for review by the SWIC to ensure coordination. Subgrant recipients must provide a listing of all communications equipment purchased with grant award funding (plus the quantity purchased of each item) to FDLE once items are procured during any periodic programmatic progress reports. 67. Bulletproof Vests Subgrant recipients that wish to purchase vests with JAG funds must certify that law enforcement agencies receiving vests have a written “mandatory wear" policy in effect. This policy must be in place for at feast all uniformed officers before funding can be used by the agency for vests. There are no requirements regarding the nature of the policy other than it being a mandatory wear policy for all uniformed officers while on duty. FAQs related to the mandatory wear policy and certifications can be found at www.bja.gov/Funding/JAGFAQ. pdf. JAG funds may be used to purchase bulletproof vests for an agency, but may not be used as the 50% match for purposes of the Bulletproof Vest Partnership (BVP) program. SFY 2013 Page 19 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Florida Department of Law Enforcement Bulletoroof vests purchased with JAG funds may be purchased at any threat Jevel, make, or model from any distributor or manufacturer, as long as the vests have been tested and found to comply with applicable National Institute of Justice ballistic or stab standards. In addition, bulletproof vests purchased must be American-made. The latest NIJ standard information can be found at: www.nij,. gov/itopics/echnology/body-armor/safety-initiative.htm. 68. BJA or FDLE Sponsored Events The subgrant recipient agrees to participate in BUA- or FDLE-sponsored training events, technical assistance events, or conference held by FDLE or BJA or their designees, upon FDLE's or BJA's request. 69. Expenses Related to Conferences, Meetings, Trainings, and Other Events The subgrant recipient agrees to comply with all applicable laws, regulations, policies, and guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences, meetings, trainings, and other events, including the provision of food and/or beverages at such events, and costs of attendance at such events. Information on pertinent laws, regulations, policies, and guidance is available at www.ojp.qov/funding/confcost.htm. SFY 2073 Page 20 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Insert Certifications and Authorizations here. Application Ref# 2015-JAGC-2413 Section #7 Page 1 of 1 Contract -JAGC-OKAL- - - Rule Reference 11D-9.006 OCJG-005 (rev. October 2005) SOLE SOURCE JUSTIFICATION FOR SERVICES AND EQUIPMENT REQUEST FOR APPROVAL FORM Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance Grant Program Name of Subgrant Recipient: Okaloosa County Board of County Commissioners Authorized Official for Subgrant Recipient or Implementing Agency Typed Name of Authorized Official: Charies K. Windes Typed Title: = Chairman Signature: Telephone Number (850) 651-7105 Date: 1. Briefly describe the proposed contractual services and/or equipmentand how it relates to your program. 2. Explain your reasons for proposing to contract with, or purchase from, a non-competitive sole source. Address the expertise of the contractor, management, responsiveness, program knowledge and experience of contract personnel. Also provide the results of a market survey to determine competition availability or address why a market survey was not conducted. indicate the contract period and explain the potential impact on contract deliverables if due dates are not met. Relate this information to the approval period for your grant award. Estimate the time and cost to hire a competent replacement should the current contractor default. Describe whatis unique about the project and the proposed sole source contractor that would warranta sole source contract. Explain any other points you believe should be covered to support your request for a sole source contract. Make a declaration that the action to be taken is in the "best interest" of the subgrant recipient and the implementing agency. Address the Conflict of Interest Review (i.e. proposed contractor is not excluded or debarred and was not involved in development of the procurement) NOTE: if sole source procurement of contraciual services and/or equipment is $100,000 or more, justification for sole source procurement must be submitted to the Department of Law Enforcement for approval. All the foregoing components must be addressed. Start on the next page and use continuation pages as necessary. if the sole source procurement is less than $100,000, the applicant should complete this form and maintain it in the program files available for monitoring and for audit. FDLE JAG Grant Application Package Sole Source Fort Rule Reference 111D-9.006 Page 1 of 3 OCJG-011 (Rev. May 2012) SOLE SOURCE JUSTIFICATION FOR SERVICES AND EQUIPMENT REQUEST FOR APPROVAL FORM Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance Grant Program 1. When the Court orders a non-custodial parent into supervised visitation, the Judge Ben Gordon, Jr. Family Visitation Center ("Center") provides a safe and nurturing environment for these visits to occur. An off-duty law enforcement officer is on site, and a trained monitor is in constant supervision of the children. All visitors are thoroughly advised of the Center's numerous rules and restrictions and must sign an agreement to abide by the rules before any visit is scheduled. Visits are scheduled for 1 ~ hours and have staggered arrival and departure times in order to protect victims from possible confrontation with perpetrators. The children visiting are unaware of all precautions and rules and generally enjoy their time with their non-custodial parent. In every case, the child is safe due to constant monitoring. Additional restrictive policies and rules are enforced for anyone accused of, or convicted of, sexual abuse. The Center also meets the needs of domestic violence victims referred by the Family Law Division of the Circuit Court when a custodian is ordered to exchange the children with an abusive spouse for regular visitation. The Center provides for the emotional and physical safety of these children and abuse victims. This is accomplished by providing a secure, child-friendly setting and a strictly enforced staggered schedule of times for the delivery and pickup of children. The monitored exchanges have proven to meet a critical need in the Court's efforts to protect children from witnessing conflict, which would often tum violent. 2. The Center has been operating in Shalimar for 17 years. The Center has conducted more than 10,000 monitored exchanges and scheduled over 17,000 supervised visits without one serious incident. The Center meets and exceeds the Minimum Standards outlined by the FCSC's Model Court Subcommittee and approved by the Florida Supreme Court. The Center is a member of the Supervised Visitation Network, with the Executive Director serving as a member of the Board of Directors. The Center is also active in the Florida Chapter of the Supervised Visitation Network, with the Executive Director serving as current board member and past president. The ultimate goal of the Center is to provide a safe and nurturing site for children to visit without fear of revictimization. A market survey was not conducted due fact that the services provided by the Ben Gordon, Jr. Family Visitation Center are unique and one-of-a-kind. There are no other businesses in the area which provides these services 3. The contract period will be from October 1, 2014 to September 30, 2015. The Center has always been timely with filing the appropriate Financial and Performance Reports. Should the Center be delinquent in meeting the due dates, they will be contacted in order to reinforce the need to have their reports filed. In the event the Center cannot carry out the services of this grant, the grant funding will be transferred to the ECCAC to provide counseling services to child victims of abuse and/or neglect. 4. There services provided by the Center are unique and one-of-a-kind. There are no other businesses in the area which provides these services. 5. The Center serves all children of Okaloosa County who are exposed to family violence from infants to 18 years old and all victims of domestic violence without regard to age or gender. FDLE JAG Grant Application Package Sole Source Form Page 2 of 3 OCJG-011 (Rev. May 2012) Rule Reference 11D-9.006 SOLE SOURCE JUSTIFICATION FOR SERVICES AND EQUIPMENT REQUEST FOR APPROVAL FORM Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance Grant Program The Center meets and exceeds the Minimum Standards outlined by the FCSC's Model Court Subcommittee and approved by the Florida Supreme Court. The Center's purpose is to protect children by enforcing child abuse and neglect laws, including laws protecting against child sexual abuse, and promoting programs designed to prevent child abuse and neglect. 6. It is of the upmost importance for the safety and well-being of child victim's in Okaloosa County that the Center be utilized for supervised visitations and/or monitored exchanges. The Center provides a safe and nurturing site for children to visit without fear of re-victimization. The Center has conducted more than 10,000 monitored exchanges and scheduled over 17,000 supervised visits without one serious incident. 7. The Center is not excluded or debarred and was not involved in the development of the procurement of funding. FDLE JAG Grant Application Package Sofe Source Form Page 3 of 3 OCJG-011 (Rev. May 2012) Rule Reference 11D-9.006 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duty authorized officers on the date, month and year set out below. Corrections on this page, including Strikeovers, whiteout, etc. are not acceptable. Signature: Typed Name and Title: Date: Typed Name of Subgrant Recipient; OX@lccsa County Board of County Commissioners Signature: Typed Name and Title; Charles K Windes, Jr., Chairman Date: Typed Name of Implementing Agency: Court Administration, First Circuit Signature: Riten 7”). busht Typed Name and Title: Robin M. Wright, Court Administrator Date: July 29, 2014 Application Ref # 2015-JAGC-2413 Section #6 Page 1 of 1 Contract -JAGC-OKAL- - - Rule Reference 11D-9.006 OCJG-005 (rev. October 2005)