Okaloosa County BOCC — August 5, 2014 — Judge Ben Gordon Visitation Center Grant Appl — reading text

crime victims and/or witnesses will be served? Goal: 25 Measure: Part 2 What types of services will be provided to crime victims and/or witnesses? In your response, please list all that apply frorn the following choices: Assistance in Obtaining Restitution, Counseling, Crisis Intervention, Emergency Shelter and Food, Employment Services, Insurance Claims Assistance, Legal Assistance Services, Medical Assistance, Safety Planning, Transportation, 24-hour Hotline, Other. Do not select other if your item fits into any of the categories above. If other, state "other" and specify. Application Ref# 2015-JAGC-2413 Section #3 Page 2 of 4 Contract -JAGC-OKAL- - - Rule Reference 11D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Goal: Crisis Intervention, Safety Planning Objective: VM3 - Refer crime victims or witnesses clients for additional services Measure: Part 1 How many crime victims and/or witnesses clients will receive referrals for additional services? Goal: 25 Application Ref# — 2015-JAGC-2413 Section #3 Page 3 of 4 Contract -JAGC-OKAL- - - Rule Reference 11D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Section Questions: Question: _ If "other" was selected for the geographic area, please describe. Answer: N/A Question: If "other" was selected for location type, please describe. Answer: N/A Application Ref # = 2015-JAGC-2413 Section #3 Page 4 of 4 Contract -JAGC-OKAL- - - Rule Reference 11D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide General Financial Info: Note: All financial remittances will be sent to the Chief Financial Officer of the Subgrantee Organization. Financial Reporting Frequency for this Subgrant: Quarterly Is the subgrantee a state agency?: No FLAIR / Vendor Number: 596000765 Budget: Budget Category Federal Match Total Salaries and Benefits $0.00 $0.00 $0.00 Contractual Services $20,543.00 $0.00 $20,543.00 Expenses $0.00 $0.00 $0.00 Operating Capital $0.00 $0.00 $0.00 Outlay Indirect Costs $0.00 $0.00 $0.00 ~- Totals -- $20,543.00 $0.00 $20,543.00 Percentage 100.0 0.0 100.0 Project Generated Income: Will the project earn project generated income (PGI) ? No Application Ref# — 2015-JAGC-2413 Contract -JAGC-OKAL- - - Rule Reference 11D-9.006 OCJG-005 (rev, October 2005) Section #4 Page 1 of 4 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Budget Narrative: Contractual service The unit of cost used at the Judge Ben Gordon, Jr. Family Visitation Center is 1.0 for one supervised visit and .5 for one monitored exchange. These services include the provision of trained staff, security if needed, and a nurturing setting. Grant funds will provide for units of service at the current level of staff and facility. 1 Unit = $84.00 $84.00 per unit @ 245 units = $20,580 Salaries and Benefits - $18,200 Security - $2,380 Total - $20,580 Grant award will pay $20,543 of costs. Application Ref # — 2015-JAGC-2413 Section #4 Page 2 of 4 Contract -JAGC-OKAL- - - Rule Reference 11D-9,006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Section Questions: Question: If salaries and benefits are included in the budget as actual costs for staff in the implementing agency, is there a net personnel increase, or a continued net personnel increase from the previous Byrne program? Answer: N/A Question: if benefits are to be included, are they reflected in the budget narrative? Answer: N/A Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or implementing agency, if it is the sheriff's office. Answer: N/A Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of salaries and benefits), and provide documentation of the appropriate approval of this plan. Answer: No Indirect Cost Question: __ If the budget includes services based on unit costs, provide a definition and cost for each service as part of the budget narrative for contractual services. Include the basis for the unit costs and how recently the basis was established or updated. Answer: The unit cost is based on wages and costs as of Aug.1, 2014 for Visitation Case Manager's salary and benefits (FICA, WC, FUTA/SUTA), and contracted Law Enforcement's fee for service. Visitation Case Manager: Duties include: Conducting orientation, scheduling staggered arrival and departure times, supervising visitation, writing report and communicating with all parties. $16/hr + Fringe/aprox.$1.50 per hour = $17.50/hr Off-Duty Law Enforcement: Duties include: familiarization with Court Orders, checking items brought, checking for sobriety, escorting parents to and from cars and handling any critical situations occurring during time of visitation. $25/hr + Admin cost of Fuel, Vehicle Maint, Uniform $3/hr = $28.00/hr 100% of cases require 4 hours time for Visitation Case Manager 100% x $17.50 per hour x 4 hours = $ 70.00 per visit (unit) 20% of cases require 2.5 hours time for Off-Duty Law Enforcement 20% x $28 per hour x 2.5 hours = $ 14.00 per visit (unit) Total = $84.00 per unit of service $ 84.00 per unit of service Application Ref# 2015-JAGC-2413 Section #4 Page 3 of 4 Contract -JAGC-OKAL- -- Rule Reference 11D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide x 245 units of service = $20,580 Grant award will pay for $20,543 of costs. Application Ref # — 2015-JAGC-2413 Section #4 Page 4 of 4 Contract -JAGC-OKAL- - - Rule Reference 11D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Section 5: Standard Conditions Insert Standard Conditions Page here. Application Ref# 2015-JAGC-2413 Section #5 Page 1 of 1 Contract = -JAGC-OKAL- - - Rule Reference 11D-9.006 OCJG-005 (rev. October 2005) Edward Byrne Memorial Justice Assistance Grant (JAG) Program Florida Department of Law Enforcement | Standard Conditions Conditions of agreement requiring compliance by units of local government (Subgrant recipients), implementing agencies, and state agencies upon signed acceptance of the subgrant award appear in this section. Upon approval of this subgrant, the approved application and the following terms of conditions will become binding. Failure to comply with provisions of this agreement will result in required corrective action up to and including project costs being disallowed and termination of the project, as specified in item 18 of this section. 1. All Subgrant Recipients must comply with the financial and administrative requirements set forth in the current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide (Financial Guide) (www.ojp.usdoj.qov/financialguidefindex.htm) and the Edward Byrme Memorial Justice Assistance Grant (JAG) program guidance (www.bija.gov/ProgramDetails.aspx?Program ID=59 ) as well as Federal statutes, regulations, policies, guidelines and requirements and Florida laws and regulations including but not limited to: « Florida Administrative Code, Chapter 11D-9, “Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program”: www.flrules.ora/ ¢ Office of Management and Budget (OMB) Circulars: www.whitehouse.qov/omb/circulars o A-21 (2 CFR 220}, “Cost Principles for Educational Institutions” o A-87 (2 CFR 225), “Cost Principles for State, Local and Indian Tribal Governments” o A-102, “Grants and Cooperative Agreements with State and Local Governments” o A-110 (2 CFR 215), “Uniform Administrative Requirements for Grants and Cooperative Agreements” A-122 (2 CFR 230), “Cost Principles for Non-Profit Organizations” co A-133, “Audits of States, Local Governments, and Non-Profit Organizations” ° « Code of Federal Regulations: www.qne.goviidsys/ o 2CFR 175.15(b), “Award Term for Trafficking in Persons” o 28 CFR 38, “Equal Treatment for Faith-Based Organizations” o 28 CFR 66, “U.S. Department of Justice Common Rule for State And Local Governments” (Common Rule) o 28 CFR 83, “Government-Wide Requirements for Drug-Free Workplace (Grants)” o 28 CFR 18, 22, 23, 30, 35, 42, 61, and 63 « Public Law 109-162, Title XI—Department of Justice Reauthorization, Subtitle B—improving the Department of Justice's Grant Programs, Chapter 1—-Assisting Law Enforcement and Criminal Justice Agencies, Sec. 1111. Merger of Byrne Grant Program and Local Law Enforcement Block Grant Program: www.bia.qov/ProgramDetails.aspx?Proqram_ ID=59. e United States Code: www.qnpo.gov/fdsys/ o 42U.S.C. 3711 et seq., “Omnibus Crime Control and Safe Streets Act of 1968” » State of Florida General Records Schedule GS1-SL for State and Local Government 2. Requirements for Contractors of Subgrant Recipients The subgrant recipient assures the compliance of all contractors with the applicable provisions of Title | of the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 U.S.C. 3711 et seq. at www.gpo.qgov/fdsys/); the provisions of the current edition of the Office of Justice Programs Financial Guide (www,ojp.usdoj.gov/financialquide/index.htm); and all other applicable State and Federal laws, orders, circulars, or regulations. SFY 2013 Page 1 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Florida Department of Law Enforcement 3. Allowable Costs a. Allowance for costs incurred under the subgrant shall be determined according to the general principles and standards for selected cost items set forth in the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for State And Local Governments and federal OMB Circular A-87, "Cost Principles for State, Local and Indian Tribal Governments," or OMB Circular A-21, “Cost Principles for Educational Institutions.” All procedures employed in the use of federal funds for any procurement shall be according to U.S. Department of Justice Common Rule for State and Local Governments, or OMB Circular A-110, or OMB Circular A-102, and Florida law to be eligible for reimbursement. 4. Reports a. b. SFY 2013 Project Performance Reports (1) Reporting Time Frames: The subgrant recipient shall submit Quarterly Project Performance Reports to the Florida Department of Law Enforcement, hereafter known as the Department, within fifteen (15) days after the end of the reporting period. In addition, if the subgrant award period is extended beyond the "original" project period, additional Quarterly Project Performance Reports shall be submitted. Failure to submit Quarterly Performance Reports that are complete, accurate, and timely may result in sanctions, as specified in item 18, Performance of Agreement Provisions. (2) Report Contents: Performance Reports must include a response to ail objectives included in your subgrant. A detailed response is required in the narrative portion for yes/no performance objectives. The narrative must also reflect on accomplishments for the quarter and identify problems with project implementation and address actions being taken to resolve the problems, Additional information may be required if necessary to comply with federal reporting requirements. (3) Submission: Performance Reports may be submitted by the Project Director, Application Manager, or Performance Contacts. Financial Reports (1) Project Expenditure Reports (a) The subgrant recipient shall have a choice of submitting either a Monthly or a Quarterly Project Expenditure Report to the Department. Project Expenditure Reports are