Okaloosa County BOCC — July 21, 2016 — Agenda Packet — reading text

Website Lead Sent sales kit Wait to hear back Vow Renewal Emailed sales kit Taquita Davis Call in Wait to hear back Service and wedding guide Marriage Pastor Mickey Bell Call in Emailed sales kit Follow up in one week Conference Spoke with Connie Zurixx Co.-Connie Meeting Call in No follow up required about event Marley Diaz Quinceneara Call in Emailed sales kit wait for follow up Gave her Angela ALAE Meeting Call in Wait to hear back availability Change of Charma Retherford Call in Sent sales kit She will call back command Daddy Daughter Emailed wedding Call him if October 7 John Danelz Call in Dance guide opens up Katherine Shaver Air Force Ball Call in Emailed Sales kit Wait to hear back Jason Air Force Ball Call in Checked calendar Wait to hear back Wedding Desire Patterson Call in Sent sales kit Wait to hear back Reception Wedding/Recept Hold space and wait to Gloria Moore Walk in Gave site tour ion hear back 3 Packet Pg. 186  Sales and Marketing Report 2.o.a June 2016 Emma Thompson, Business Development Coordinator FORMAL PROPOSALS ISSUED Attachment: II. o. Sales Update (5952 : Sales Update (Sherry Rushing & Tisha Maraj)) ECCC Projected Comments Aramark F&B Number of Company Event Dates Accom Req Revenue New/Repeat Value Attendees The EAAC Annual 9/12/18- The Enlisted Association $3,175.00 New 1055 rooms $37,750.00 250 Convention 9/16/18 Gluten Free For Gluten Free For Life TBD $3,285.00 New 60 rooms $0.00 TBD Life Expo End of Summer $3,645.00 May Day Committee Blues Festival 10/28/2016 New 50 rooms TBD 500 2017 AL Forensics Marc Bass Training TBD $4,300 New 80 rooms TBD 80-100 Total ECCC Projected Revenue $ 14,405.00 Aramark Projected Revenue $37,750.00 Leads Generated to Partners Total Room Company Event Nights Site Inspections Tours Provided Company/person Event AFSOC protocol Total Room Nights 0 Kelly Gwin change of 505th CCW Total # of leads to partners 0 Curtis Floyd Icebreaker Activities such as Marketing / Public Relations / Tradeshows: El Matador site tour, ProposalPath presentation, FWB Chamber First Friday Breakfast, LED light training 4 Packet Pg. 187  2.o.a Sales and Marketing Report June 2016 Karen Rossi, Client Services Coordinator Constant Contact Emails Report May Upcoming Events email had a 16.5% open rate and a 6.4% click rate with 2 new subscribers Attachment: II. o. Sales Update (5952 : Sales Update (Sherry Rushing & Tisha Maraj)) Activities such as Marketing / Public Relations Created and sent Constant Contact email for June Upcoming Events Created and uploaded six Marquee slides Created five new slides and loaded PPT on Internal TVs for upcoming events Input and scheduled internal TV directional signage for 15 events, each with a variety of information Wrote the text for Sales Department's portion of the Newsletter Created Sales Department's portion of the TDC Meeting Update PPT Hand write client Thank You cards for regular mail for 11 events Create Excel spreadsheet to track Event RFP Accommodation Responses & input/track responses for two events Research, fill out travel forms & book conference for Florida Governor's Conference on Tourism for Tisha Maraj Many miscellaneous items for the Chris Janson concert i.e., selling tickets, making seating/room signage, shopping for snacks requested by the entertainers, creating guidelines for ticket takers, organizing wrist bands, working the concert, etc. Various other miscellaneous administrative tasks in support of the ECCC Sales Department, too many to list individually 1 Packet Pg. 188  2.p Tourist Development Council Meeting: 07/21/16 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Information Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 5953) DOC ID: 5953 FY 2017/18 Local Government Funding Request - East Pass sand trap (Jim Trifilio) Updated: 7/19/2016 4:29 PM by Aida Wilkinson Page 1 Packet Pg. 189  2.p.a TOURIST DEVELOPMENT DEPARTMENT MEMORANDUM Attachment: II. p. Local Govt Funding Request (5953 : FY 2017/18 Local Government Funding Request - East Pass sand trap (Jim Trifilio)) DATE: July 21, 2016 TO: Tourist Development Council FROM: Ed Schroeder, Tourist Development Department Director Jim Trifilio, Coastal Management Coordinator SUBJECT: FY 2017/18 Local Government Funding Request Submittal STATEMENT OF ISSUE: Advising the Council of a FY 2017/18 Local Government Funding Request application for design/permitting work associated with the construction of a sand trap for the East Pass Federal Navigation channel. BACKGROUND: The Florida Department of Environmental Protection, Division of Water Restoration Assistance, is accepting funding requests from Florida Local Governments for the FY 2017-2018 Beach Management Funding Assistance Program. This includes funding assistance for inlet management as well. East Pass channel requires maintenance dredging approximately every 3-4 years in order to allow vessels access to the Gulf of Mexico. This dredging is very costly and is in the range of $2-$4 million per dredge event. The time between these dredging events can be lengthened with the design and construction of a sand trap. The purpose of the sand trap is to provide additional area within the channel for sand deposition without significantly decreasing the depth of the channel. Potential savings from decreased dredging requirements would be considerable. Additionally, the sand trap would provide the highest quality sand for beach restoration utilizing an in-shore, economical source. It is estimated that the cost of the design/permitting work will be approximately $500,000. Funding assistance from the State would require a 50/50 match with the local sponsor. The County’s $250,000 match would be provided by the Tourist Development Tax and is included in the Tourist Development Department's proposed budget for FY17. The application will be ranked against other projects around the State that are seeking funding. If the County’s application ranks high enough to be funded, a grant agreement will be brought back at a later date. Due to the application deadline of August 1, the application was presented to the Board for approval on July 19. OPTIONS: N/A – for informational purposes only. RECOMMENDATION TO BCC: N/A – for informational purposes only. Packet Pg. 190 Packet Pg. 191 2.p.a Attachment: II. p. Local Govt Funding Request (5953 : FY 2017/18 Local Government Funding Request - East Pass sand trap (Jim Trifilio)) Packet Pg. 192