Okaloosa County BOCC — May 8, 2015 — Agenda Packet — reading text

District 14,214 14,214 Tax Collector Administrative Fee 90,000 90,000 County Cost Allocation Plan 300,630 300,630 subtotal - recurring expenses 3,772,656 3,459,936 Museum Improvements - Destin 50,000 42,000 16% reduction to balance Museum Improvements - FWB 15,000 12,600 16% reduction to balance Welcome Center Improvements 280,025 235,221 16% reduction to balance Laptop Replacements 3,450 3,450 Convention Center Equipment Replacements 83,000 69,720 16% reduction to balance subtotal - non-recurring expenses 431,475 362,991 subtotal - recurring & non-recurring expenses 4,204,131 ■ 3,822,927 Reserve - Operations & Maintenance 1,320,429 1,320,429 Reserve-Trx 1st Penny Beach Restoration - - Total Expenses 5,524,560 5,143,356 \\tdcsv2\TDC File Share\Users\Charlotte Dunworth\Budget\FY 2015-16\Line Item Spreadsheets\FY16 Line Item Detail - 5-8 TDC.xlsx Packet Pg. 28 5/5/2015 1:40 PM  1.b.a FY 2015-16 FOURTH PERCENTAGE Requested Tourist Development Tax 3,000,000 Interest & Other Income 7,900 subtotal - recurring revenues 3,007,900 ■ Reserves (cash balance) 9,308,940 Total Revenues 12,316,840 Attachment: I.b. FY16 Budget Discussion (4185 : FY16 Budget Discussion (Ed Schroeder / Charlotte Dunworth)) Tax Collector Administrative Fee 90,000 subtotal - recurring expenses 90,000 Porte Cochere 1,175,000 Hwy 98 Walkover 1,000,000 HVAC Conversion to Web-Based Control 18,000 Install Heat Circulating Fans in Ballrms II,III,IV 18,600 LED Theatrical Lighting Fixtures 50,000 LED Outdoor Lighting Package 60,000 Retrofit Chiller to Reduce Noise & Energy 70,000 Repair Leaking Roof 120,000 Repair Damaged/Cracked Stucco on Exterior 150,000 Enlarge Front Entrance Marquee 180,000 Replace Carpet in Ballroom 250,000 subtotal - non-recurring expenses 3,091,600 subtotal - recurring & non-recurring expenses 3,181,600 ■ Reserve - Operations & Maintenance 31,500 Reserve - ECCC Insured Loss Repair 1,500,000 Reserve - ECCC Future Improvements 7,603,740 Total Expenses 12,316,840 \\tdcsv2\TDC File Share\Users\Charlotte Dunworth\Budget\FY 2015-16\Line Item Spreadsheets\FY16 Line Item Detail - 5-8 TDC.xlsx Packet Pg. 29 5/5/2015 1:40 PM  1.b.a FY 2015-16 FIFTH PERCENTAGE Requested Tourist Development Tax 3,000,000 Interest & Other Income 50,750 subtotal - recurring revenues 3,050,750 ■ Reserves (cash balance) 2,929,994 Total Revenues 5,980,744 Attachment: I.b. FY16 Budget Discussion (4185 : FY16 Budget Discussion (Ed Schroeder / Charlotte Dunworth)) Personnel 64,136 Other Tourism Promotion 17,864 Chambers of Commerce 40,000 Strategic Marketing Plan 2,837,403 Tax Collector Administrative Fee 90,000 County Cost Allocation Plan 1,415 subtotal - recurring expenses 3,050,818 Chicago Takeover(1) 300,000 subtotal - non-recurring expenses 300,000 subtotal - recurring & non-recurring expenses 3,350,818 ■ Reserve - Operations & Maintenance 1,172,786 Reserve - Promotional Activities 1,454,890 Total Expenses 5,978,494 (1) One-time use of $300K in reserves; if initiative successful, future revenues offset future costs \\tdcsv2\TDC File Share\Users\Charlotte Dunworth\Budget\FY 2015-16\Line Item Spreadsheets\FY16 Line Item Detail - 5-8 TDC.xlsx Packet Pg. 30 5/5/2015 1:40 PM  2.c Tourist Development Council Meeting: 05/08/15 09:00 AM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Information Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 4186) DOC ID: 4186 Destin History & Fishing Museum Budget Detail Updated: 5/6/2015 9:18 AM by Aida Wilkinson Page 1 Packet Pg. 31  2.c.a Destin History and Fishing Museum Supplemental Information to the March 2015 Proposal to Okaloosa County -- Tourist Development Council Attachment: II.c. DHFM 2015-16 TDC Request Detail (4186 : Destin History & Fishing Museum Budget Thank you for the opportunity to present the DHFM funding request to the TDC Board of Directors on Thursday, 4-23-15. Attached, as requested, is additional information for the use of the TDC in reviewing the DHFM request of $50,000 funding for 2015-16, relating to operations and maintenance of the museum to continue and expand operations as a tourist destination facility. This information is provided as a supplement to Request 4121: Destin History & Fishing Museum FY16 Budget Request (Jean Melvin). Data included: 1. Destin History & Fishing Museum Funding TDC 2015-16 Request Detail, and 2. Destin History & Fishing Museum Annual Financial Report/Budget 2012-2015 For further information, please contact the Museum at 850-837-6611, or John Lefler, Treasurer at 850-830-6399, or jdlefler@cox.net. Packet Pg. 32  2.c.a Destin History & Fishing Museum Funding TDC 2015-16 Request Detail Request Pursuant to OKALOOSA COUNTY CODE OF ORDINANCES, Chapter 20 -TAXATION Attachment: II.c. DHFM 2015-16 TDC Request Detail (4186 : Destin History & Fishing Museum Budget Section 20-72. (d.) TOURIST DEVELOPMENT COUNCIL REVENUE ALLOCATION (3) For the revenues generated by the third percentage point on each dollar, for each year beginning with fiscal year 2014-2015, the allocation shall be as follows: a. To provide and improve Visitor Welcome or Information Centers; to provide for the operations and maintenance of the Convention Center, the Visitor Welcome or Information Centers, and other tourist destination facilities, including aquariams and museums within the sub-district; and to provide for the promotion of the use of the convention center and other tourist destination facilities. (24-month projected revenue total, net of administrative charges, is $5,360,000) Key DHFM Funding Objectives for 2015-2016 TDC Request A Provide a facility with interactive exhibits, upgraded annually, which will draw visitors from outside and inside the region. B Initiate a variety of advertising to draw visitors to the museum. PROJECTS REQUIRING TDC FUNDING Expected Net Target Added Project No. Description Expenditure Attendence Plan Basis A-2 20-Station Audio Tour $2,500 200 Attract visitors who prefer self-guided tour A-4 Oral History w/Visual Kiosk 4,000 150 Allows historical review on video and audio - self-guided A-5 Lecture Hall & Presentation Facilities 8,500 400 Provides venue and facilities for groups of 50, including tour groups A-6 Science of Fish & Children's hands-on Exhibit 2,500 150 Added attraction for children A-7 Create Historic Park w/Primrose/Old Post Office