Okaloosa County BOCC — May 20, 2014 — reading text

Taxiway on South End - Dislodged Drainage Pipes Packet Pg. 575 Storm Damage to Destin Airport (DTS) – April 29/30, 2014 Packet Pg. 576 Mass flooding occurred throughout the mid to south end of the airfield. Recommend vendor: Gum Creek Farms - Recommend digging out swales and re- grade retention ponds and storm water infrastructure. Est. $100,000 Packet Pg. 577 Road Leading North Towards Destin Jet Packet Pg. 578 South Towards Regal Air Packet Pg. 579 Taxilane Connector w/ Retention Ponds on Left Packet Pg. 580 Taxiway w/ Receded Retention Ponds on Either Side Packet Pg. 581 Flooded South Apron and Retention Pond on Left – Gate 1 (West Face) Packet Pg. 582  Gate 1 (Cont.) Electric Gate Card Reader Packet Pg. 583 Packet Pg. 584 Storm Damage to Northwest Florida Regional Airport (VPS – April 29/30, 2014 Packet Pg. 585  Lighting: Recommended Vendor – Bill Smith Electric -Approximately 45 security lights are out in Public Parking Short and Long Term lots. Est. $4,000 -High mast lighting on west aircraft parking apron. Est. $6,000 -LED information signage and LED canopy lighting entering credit card express lot. Est $3,000 Storm Water Erosion: Recommended vendor – Gum Creek Farms -Soil erosion occurred on almost all airport roads and taxiways including storm water runoff holding ponds. Est. $250,000 Roof Leaks: Recommended vendor: Del Mack Roofing -Multiple roof leaks within the terminal building. Est. $8,000 -Multiple roof leaks and gutter damage to Baldwin Building. Est. $2000 -Multiple roof leaks in Cargo Building Maintenance area. $Est. $1500 Systems - Veeder Root fuel monitoring system at fuel farm failed. Est. $6000 Packet Pg. 586 High Mask Lighting Inoperable at West Aircraft Parking Apron Packet Pg. 587 45 Security Lights Out at Short and Long Term Parking Lots Packet Pg. 588 LED Information Signage and LED Canopy Lighting Out at Credit Card Express Lot Packet Pg. 589  Soil erosion occurred on almost all airport roads and taxiways including storm water runoff holding ponds Packet Pg. 590 (Cont.) Packet Pg. 591 Multiple Roof Leaks to Terminal, Baldwin Building and Cargo/Maintenance Building Packet Pg. 592 Packet Pg. 593  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 20, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Solicit Request for Qualifications for General Aviation Services DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners is requested to consider the Airports desire to solicit a request for qualifications (RFQ) for aviation engineering, consulting, architectural, aviation planning and construction services. Additionally, the Board is requested to consider appointment of the following review committee members: Okaloosa County Airports Deputy Director, Airports Administration and Finance Manager, Airports Finance and Projects Development Specialist, Airports Operations Coordinator, and a Design Engineer from Public Works. The Purchasing department will facilitate meetings for the committee. BACKGROUND & ANALYSIS: Existing contracts for three general consulting and engineering services firms will expire July 8, 2014 (C09-1736-AP, C09-1737-AP, C09-1738- AP). The Airports Department would like to enter into new contracts with qualifying firms at the end of the RFQ process. The contract term for each firm is proposed at three years and each will have two one year options to renew. Contract award requests will be brought to the Board for approval. OPTIONS: Approve/Reject the RFQ process for Purchasing to solicit aviation engineering, consulting, architectural, aviation planning and construction services for Airports and the appointment of the review committee. RECOMMENDATIONS: Staff recommends approval of the RFQ process for Purchasing to solicit aviation engineering, consulting, architectural, aviation planning and construction services for Airports and the appointment of the review committee. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 594 Packet Pg. 595 Packet Pg. 596  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 20, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Approval to Purchase One Front End Loader (4 CY) DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Seeking Board approval to purchase one (1) 2014 Doosan DL300 Front End Loader (4 Cubic Yard) (RFB #33-14) for Public Works. BACKGROUND & ANALYSIS: The Public Works Department has requested the purchase of a Front End Loader (4 cy). Bids were opened on March 12, 2014 and eight (8) bids were received. Coastal Machinery Company (Pensacola, FL) submitted the lowest responsive bid meeting specifications and documentation requirements for a total cost of $182,571.30. Funding is available in the Public Works FY14 budget account #3202-564402. OPTIONS: Approve/Deny purchase of One (1) 2014 Doosan DL300 Front End Loader (4 cy) for total cost of $182,571.30 (RFB #33-14). RECOMMENDATION: Staff recommends approving purchase of One (1) 2014 Doosan DL300 Front End Loader (4 cy) for total cost of $182,571.30 (RFB #33-14). RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 597  BID SHEET BID #: RECY 33-14 BIDS DUE: 3/12/14 @ 2:00 P.M. ONE (1) NEW RUBBER TIRED ARTICULATED FRONT END LOADER (4 CUBIC yards). BID #: RECY 34-14 ONE (1) NEW RUBBER TIRED ARTICULATED FRONT END LOADER (4.75 CUBIC yards). VENDOR RECY 33-14 RECY 34-14 TOTAL PRICE TOTAL PRICE Thompson Tractor $217,962.00 $217,962.00 Cowin Equipment $198,065.00 $206,082.00 Tractor Equipment Co. $213,700.00 $213,700.00 Coastal Machinery Co. $182,571.30 $204,058.90 Awarded 4/1/14 Beard Equipment Co. $199,823.00 $228,924.00 Lyle Machinery $170,250.00 $233,333.00 One Source Power $205,860.00 $283,750.00 Pittman Tractor , Inc. $164,493.68 $229,797.70 Packet Pg. 598 Packet Pg. 599 Packet Pg. 600 Packet Pg. 601 Packet Pg. 602 Packet Pg. 603 Packet Pg. 604 Packet Pg. 605 Packet Pg. 606 Packet Pg. 607 Packet Pg. 608 Packet Pg. 609 Packet Pg. 610 Packet Pg. 611  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 20, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Outsourcing of Utility Bills RFP DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: Award contract to Pinnacle Data Services for Utility Billing Outsourcing. BACKGROUND: Bids were opened on May 7, 2014 and five (5) bids were received. The lowest bidder was unable to fulfill the bid specifications. Pinnacle Data Services is the lowest responsive and responsible bidder meeting the requirements for a monthly cost $4,572 before postage; see monthly bid tabulation. Funding will be available in the FY14/15 Water & Sewer budget account number 4101-534306. The County solicited proposals from qualified and experienced firms to provide services for the design, process, printing, and mailing of the monthly billing statements and occasionally customer letters. The awarded contract will be for a term of three (3) years with three (3) one-year renewals. This contract will be for outsourcing the billing which consist of approximately 29,000 utility bills each month in addition to final and off-cycle bills. OPTIONS: Approve/Deny awarding contract to Pinnacle Data Services for Utility Billing Outsourcing. RECOMMENDATIONS: Staff requests BCC approval to award the Utility Billing Outsourcing contract to Pinnacle Data Services, as the lowest responsive and responsible bidder meeting specifications. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 612  BID TABULATION - RFB WS 40-14 UTILITY BILL PRINTING, INSERTING, MAILING & CUSTOM BILL DESIGN SERVICES W&S BID OPENS: May 7, 2014 @3:00pm PINNACLE DATA SERVICES SOUTHWEST DIRECT SEVERN TRENT SOUTH DATA, INC AXIS ITEM DESCRIPTION BID BOND YES Or NO BID BOND YES Or NO BID BOND YES Or NO BID BOND YES Or NO BID BOND YES Or NO # Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum INITIAL BILL SESGN & DEVELOPMENT 1 Initial bill design & programming 0 0 0 0 0 2 Start up costs 0 0 0 0 0 3 Postage Escrow 25000 25000 25000 25000 25000 Piece per mailed statement Piece per