Okaloosa County BOCC — May 20, 2014 — reading text

year from October 1, 2014, through September 30, 2015. Per Purchasing guidelines, contracts/agreements initially approved by the Board must be approved by the Board upon renewal. BACKGROUND: In accordance with Florida Statues 394.462, if neither the patient nor any person legally obligated or responsible for the patient is able to pay for the expense of transporting a voluntary or involuntary patient to a treatment facility, the governing board of the county in which the patient is hospitalized shall arrange for such required transportation and shall ensure the safe and dignified transportation of the patient. The governing board of each county is authorized to contract with private transport companies for the transportation of such patients to and from a treatment facility. Currently, EMS transports Baker Act patients that are in need of medical care and require medical clearance to local hospitals. Once a patient is medically cleared or found not to have a medical condition requiring EMS transport, a non-emergency transportation service is utilized. This type of arrangement enables EMS resources to be utilized in the most appropriate manner enabling them to be more available for emergency calls. The recovery of the transportation expenses are provided for in Florida Statutes 901.35. The County has utilized TLT Transport, LLC, for the transport of non-emergency Baker Act patients since 2007. OPTIONS: Approve or disapprove. RECOMMENDATIONS: Approve the contract renewal with TLT Transport, LLC. RECOMMENDED BY: APPROVED BY: Packet Pg. 473 Ernie Padgett, County Administrator Packet Pg. 474 Packet Pg. 475  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 20, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: West Florida Regional Planning Council Interlocal Agreement DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval of the Interlocal Agreement with the West Florida Regional Planning Council. Okaloosa County Emergency Management intends to utilize the West Florida Regional Planning Council to assist with first responder training, planning, and exercises. BACKGROUND: Regional Planning Councils were established by an act of Congress to assist local communities and governmental agencies with planning, training, and exercises. Florida Statute 186.501 provides local governments the ability to contract with the Regional Planning Council without the need to seek bids for the service. Florida Statute 186.501 further requires that an interlocal agreement between the planning council and the governmental entity must be established in order to utilize the service of the planning council without seeking bids. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Approve the Interlocal Agreement with the West Florida Regional Planning Council. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 476 Packet Pg. 477 Packet Pg. 478 Packet Pg. 479  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 20, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Outstanding April and March 2014 Airgas Invoices DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: [PS] Request approval to pay Airgas, Inc., for the outstanding March and April 2014 invoices for a total of $5,453.76. BACKGROUND: Airgas, Inc., is the sole medical oxygen vendor for Okaloosa County Emergency Medical Services. Historically, invoices for oxygen services have been paid by after-the-fact purchase order. “After the fact” meaning the department did not submit a requisition to Purchasing for approval prior to placing the order. These types of purchases do not comply with the current Purchasing Policy and as of October 1, 2013, Finance no longer approves purchase order payments for services invoiced after-the-fact. Staff is working with Purchasing and Finance to ensure requests/purchases are made according to an approved strategy in accordance with the Purchasing Policy. Board approval to direct pay the outstanding invoice is required. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Recommend approval of direct payment for the outstanding invoices to Airgas. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 480 Packet Pg. 481 Packet Pg. 482 Packet Pg. 483 Packet Pg. 484 Packet Pg. 485 Packet Pg. 486 Packet Pg. 487 Packet Pg. 488 Packet Pg. 489 Packet Pg. 490 Packet Pg. 491 Packet Pg. 492 Packet Pg. 493 Packet Pg. 494 Packet Pg. 495 Packet Pg. 496 Packet Pg. 497 Packet Pg. 498 Packet Pg. 499 Packet Pg. 500 Packet Pg. 501 Packet Pg. 502 Packet Pg. 503 Packet Pg. 504 Packet Pg. 505 Packet Pg. 506 Packet Pg. 507 Packet Pg. 508 Packet Pg. 509 Packet Pg. 510 Packet Pg. 511 Packet Pg. 512 Packet Pg. 513 Packet Pg. 514 Packet Pg. 515 Packet Pg. 516 Packet Pg. 517 Packet Pg. 518 Packet Pg. 519 Packet Pg. 520 Packet Pg. 521 Packet Pg. 522 Packet Pg. 523 Packet Pg. 524 Packet Pg. 525 Packet Pg. 526 Packet Pg. 527 Packet Pg. 528 Packet Pg. 529 Packet Pg. 530 Packet Pg. 531 Packet Pg. 532 Packet Pg. 533 Packet Pg. 534 Packet Pg. 535 Packet Pg. 536 Packet Pg. 537 Packet Pg. 538 Packet Pg. 539 Packet Pg. 540 Packet Pg. 541 Packet Pg. 542 Packet Pg. 543 Packet Pg. 544 Packet Pg. 545 Packet Pg. 546 Packet Pg. 547 Packet Pg. 548 Packet Pg. 549 Packet Pg. 550 Packet Pg. 551 Packet Pg. 552 Packet Pg. 553 Packet Pg. 554 Packet Pg. 555 Packet Pg. 556 Packet Pg. 557  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 20, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: RFP for EMS Collection Services DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request permission to solicit proposals for future EMS collection services and approve the selection committee. BACKGROUND: Professional Adjustment Corporation of S.W. Florida, Inc. (PAC) has provided the collection service on delinquent accounts for Okaloosa County EMS since September 28, 2000. The last renewal on the existing contract will extend EMS collection services with PAC through September 30, 2014. The Department requests permission to solicit prospective bidders for proposals to provide future EMS collection services. An official selection committee has been identified to review the proposals; the members are as follows: Tracey Vause, EMS Division Chief; Michelle Huber, Office Supervisor; and Laurel Stewart, EMS Billing Coordinator. Jack Allen from Okaloosa County Purchasing will provide guidance to the selection committee. OPTIONS: Approve/disapprove. RECOMMENDATIONS: Approve the Department to solicit proposals from prospective bidders for future EMS collection services, and approve the selection committee identified. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 558  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 20, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Airport Emergency Flooding Repairs DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Request the Board review and ratify procurement for the emergency repairs for Bob Sikes, Destin, and Northwest Florida (NWF) Regional Airports due to the flooding event on April 29 & 30, 2014. BACKGROUND & ANALYSIS: Bob Sikes, Destin, and NWF Regional Airports sustained considerable damage due to the heavy rains received on April 29 & 30, 2014. Some areas of damage were adjacent to runways and facilities. Airports contacted Purchasing with concerns that subsequent rain events posed a considerable threat of further damage to the airport runways and facilities; therefore, direction was sought from the County Administrator. Per Section H of the Purchasing Manual, emergency procedures allow Purchasing to deviate from normal solicitation procedures. In order to expedite the repairs, quotes were solicited in lieu of bids for repair of the damage. Three (3) construction vendors were contacted, with one declining to provide a quote. The lowest of the quotes was submitted by Gum Creek Farms; Bob Sikes Airport $435,000, Destin Airport $100,000, and NWF Regional Airport $250,000. Purchase orders #21401297, #21401298, & #21401299 were processed on Friday April 9, 2014 to Gum Creek Farms and they were asked to mobilize immediately. A hold harmless and conflict of interest form has been signed for the file. All insurance requirements have been approved by Risk Management. OPTIONS: Ratify/Reject the purchase orders for the emergency repairs for Bob Sikes, Destin, and Northwest Florida (NWF) Regional Airports due to the flooding event on April 29 & 30, 2014. RECOMMENDATIONS: Staff recommends the Board ratify the purchase orders for the emergency repairs for Bob Sikes, Destin, and Northwest Florida (NWF) Regional Airports due to the flooding event on April 29 & 30, 2014. RECOMMENDED BY: Packet Pg. 559 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 560 Okaloosa County Airports Storm Damage April 29/30, 2014 Packet Pg. 561 Storm Damage to Crestview’s Bob Sikes Airport (CEW) - April 29/30, 2014 Packet Pg. 562  The Bob Sikes Airport suffered severe erosion damage to areas throughout the airfield. Recommended vendor: Gum Creek Farms -Complete failure of water retention swales throughout. Est. $350,000 -Concrete check-dams used to reduce erosion in drainage ditch were undermined and caused dams to break in half. Est. $60,000 -Drainage pipes dislodged and broke in several sections. Est. $25,000 Packet Pg. 563 Erosion at Qwest Apron Packet Pg. 564 Sinkhole on Eastside of Runway 17/35 with Excessive Erosion Packet Pg. 565 Canyon Forming on Eastside of Runway Packet Pg. 566 Opposite View of Canyon/Erosion East of Runway Packet Pg. 567 Another View of Canyon/Erosion East of Runway Packet Pg. 568 Erosion West of Taxiway Packet Pg. 569 Additional Erosion Beginning West of Taxiway Packet Pg. 570 Check-Dam Damage Packet Pg. 571 Additional Check-Dam Damage Packet Pg. 572 South Retention Pond – West of Taxiway Packet Pg. 573 West of Taxiway on South End Packet Pg. 574 West of