Okaloosa County BOCC — May 20, 2014 — reading text

be effectively managed through public awareness and the vigilance of professional lifeguards; and, WHEREAS, for reasons of public safety, an annual reminder of the joys and hazards associated with the aquatic environment are appropriate at the commencement of the busy summer beach season; and, WHEREAS, the residents and visitors of Okaloosa County must remember to Never Swim Alone, Always Swim Near a Lifeguard, Never Drink Alcohol Before Swimming, Respect the Power of the Surf, and Learn to Swim; NOW, THEREFORE, the Okaloosa County Board of County Commissioners in recognition of this event do hereby proclaim June 1-8, 2014, as: NATIONAL BEACH SAFETY WEEK in Okaloosa County, and urge all residents using our beaches to enjoy themselves at the beach this year, while taking appropriate measures to protect themselves and their children. DULY PASSED AND ADOPTED this 20th day of May, 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA _______________________________________ Charles K. Windes, Jr., Chairman ATTEST: CLERK OF CIRCUIT COURT ___________________________ Don W. Howard Packet Pg. 382  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 20, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Public Safety Medical Director Contract Renewal DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Contract renewal between the Board of County Commissioners and Dr. Christopher D. Tanner for his services as Medical Director of the Okaloosa County Department of Public Safety at a cost of $16,000.00 annually, which is included in the EMS budget. The renewal extends the contract for one additional year from October 1, 2014, through September 30, 2015. BACKGROUND: Dr. Tanner is an independent contractor and has his own insurance as required in the memorandum of agreement. Per Florida Statute Chapter 401.265, Okaloosa County Public Safety is required to have a medical director. Dr. Tanner has been the medical director for Okaloosa County Public Safety since 2000, as initially approved by the Board of County Commissioners. Per Purchasing guidelines, contracts/agreements initially approved by the Board must be approved by the Board upon renewal. OPTIONS: Approve or disapprove. RECOMMENDATIONS: Approve the contract renewal. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 383 Packet Pg. 384  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 20, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Memorandum of Agreement with 1 SOW, Hurlburt Field DEPARTMENT: Public Safety BCC DISTRICT: STATEMENT OF ISSUE: Request approval of the updated memorandum of agreement with the 1st Special Operations Wing (1 SOW), Hurlburt Field to share basic and advanced lifesaving resources for the purpose of mutual aid. BACKGROUND: Since 2006, Okaloosa County Department of Public Safety’s Emergency Medical Services (EMS) Division has provided mutual aid ALS response and transport on Hurlburt Field under a mutual aid agreement with the 16th Medical Group and 16th Mission Support Group. The Fire and Emergency Services Program on Hurlburt is now under the command of the Special Operations Medical Group of 1 SOW and the agreement needs to be updated to reflect that change. The agreement further formalizes procedures related to billing for services, jurisdictional limitations, base access, HIPAA and dispatch notification. The coordination process is complete. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Approve the updated memorandum of agreement with the 1 SOW, Hurlburt Field. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 385 Packet Pg. 386 Packet Pg. 387 Packet Pg. 388 Packet Pg. 389 Packet Pg. 390 Packet Pg. 391  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 20, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Kronos TeleStaff Upgrade from v2.7 to v4.0 DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval to amend the contract between Okaloosa EMS and Kronos, Inc., to upgrade the EMS TeleStaff scheduling software from v2.7 to v4.0 at a total cost of $8,767.50. BACKGROUND: Okaloosa County Department of Public Safety’s Emergency Medical Services (EMS) Division has used the Kronos TeleStaff scheduling system since 2002. Several updates in the software have been introduced over the years, but have not been purchased or implemented by EMS. As such, the software is seriously outdated and will not interface with the newly purchased Kronos Timekeeping System. The update must first be performed before the timekeeping system design can be completed and fully implemented. The coordination process has been completed. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Approve the contract amendment with Kronos TeleStaff to update the TeleStaff software from v2.7 to v4.0. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 392 Packet Pg. 393 Packet Pg. 394 Packet Pg. 395 Packet Pg. 396 Packet Pg. 397 Packet Pg. 398 Packet Pg. 399 Packet Pg. 400  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 20, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: EMS Billing Contract with Intermedix DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request Board approval to award and execute the contract for EMS billing services with Intermedix for a total estimated cost of $370,000 annually. BACKGROUND & ANALYSIS: The purpose of the contract is to provide professional billing services for EMS. The scope of the contract includes, but is not limited to, patient care reporting, data sharing with key hospitals and reporting to the Florida Department of Health Bureau of EMS, compliance auditing, fee collection, insurance claims, and direct revenue payments. Proposals from six billing companies were submitted on March 7, 2014. The Board approved selection committee met on March 24, 2014, to review and rank the proposals. Through the RFP process, Intermedix proposed continuing and enhancing services at a substantial savings compared to the current contract. Currently, Intermedix charges 8.58% of collections, which includes ToughBook field computers for electronic patient care reporting. In this proposal, they reduced their collections fee to 5.53% providing the same services for an approximately $110,000 annual savings. The committee unanimously recommended that Intermedix be awarded the contract. The coordination process has been completed. Intermedix is the current billing contractor and has provided this service for Okaloosa County EMS since May 1999. The existing contract expired May 18, 2014, and new contract will need to be effective May 19, 2014. OPTIONS: Approve or Reject the request to award and execute the contract with Intermedix. RECOMMENDATION: The department recommends awarding the contract with Intermedix and executing it effective May 19, 2014. RECOMMENDED BY: Packet Pg. 401 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 402 Packet Pg. 403 Packet Pg. 404 Packet Pg. 405 Packet Pg. 406 Packet Pg. 407 Packet Pg. 408 Packet Pg. 409 Packet Pg. 410 Packet Pg. 411 Packet Pg. 412 Packet Pg. 413 Packet Pg. 414 Packet Pg. 415 Packet Pg. 416 Packet Pg. 417 Packet Pg. 418 Packet Pg. 419 Packet Pg. 420 Packet Pg. 421 Packet Pg. 422 Packet Pg. 423 Packet Pg. 424 Packet Pg. 425 Packet Pg. 426 Packet Pg. 427 Packet Pg. 428 Packet Pg. 429 Packet Pg. 430 Packet Pg. 431 Packet Pg. 432 Packet Pg. 433 Packet Pg. 434 Packet Pg. 435 Packet Pg. 436 Packet Pg. 437 Packet Pg. 438 Packet Pg. 439 Packet Pg. 440 Packet Pg. 441 Packet Pg. 442 Packet Pg. 443 Packet Pg. 444 Packet Pg. 445 Packet Pg. 446 Packet Pg. 447 Packet Pg. 448 Packet Pg. 449 Packet Pg. 450 Packet Pg. 451 Packet Pg. 452 Packet Pg. 453 Packet Pg. 454 Packet Pg. 455 Packet Pg. 456 Packet Pg. 457 Packet Pg. 458 Packet Pg. 459 Packet Pg. 460 Packet Pg. 461 Packet Pg. 462 Packet Pg. 463 Packet Pg. 464 Packet Pg. 465 Packet Pg. 466 Packet Pg. 467 Packet Pg. 468 Packet Pg. 469  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 20, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: School Bus Transportation Lease Renewal DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval of the lease renewal between the Okaloosa County Board of County Commissioners and the School Board of Okaloosa County, which establishes procedures for utilizing school buses for emergency transportation. These buses are to be provided to the Board of County Commissioners before and after a hurricane or other disaster. Per Purchasing guidelines, lease renewals must be approved by the Board. BACKGROUND: Disaster response operations require the county to possibly provide transportation to individuals to and from county shelters. Currently, the county provides transportation to special needs residents without transportation to the special needs shelter. This transportation is provided by Okaloosa Coordinated Transportation (OCT). OCT is limited to the number of people they can transport due to the size of the OCT buses. The agreement with the School Board will provide larger buses to the county, which will allow the county if needed to transport larger numbers of individuals to county shelters. The renewal of a written agreement with the School Board will also allow for possible reimbursement from the Federal Emergency Management Agency. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Authorize the Chairman to sign the school bus lease renewal. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 470 Packet Pg. 471 Packet Pg. 472  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 20, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: TLT Transport Contract Renewal DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval of the contract renewal with TLT Transport, LLC, for the transportation of non-emergency Baker Act patients for one additional