Okaloosa County BOCC — May 20, 2014 — reading text

process. A state certified lab provides quality control/quality assurance testing and analytical services required by the State. Packet Pg. 8  Mosquito Control has been spot spraying Larviciding treatments and inspections have been ongoing throughout the day. Schedule is located on county website link:  http://www.co.okaloosa.fl.us/doc/dept/publi c_works/mosquito_control/mosquito_sprayin g.pdf Packet Pg. 9 FEMA ASSISTANCE: SBA INFORMATION Individuals in Escambia, Okaloosa,  Types of Disaster Loans:  Home Santa Rosa, and Walton Counties can Disaster; Business Physical Disaster register with FEMA the following Loans; Economic Injury Disaster Loans ways:  Application Filing Deadlines: Physical Apply online at Damage: July 7, 2014 Economic Injury: www.DisasterAssistance.gov. February 6, 2015 Apply via smartphone at  SBA’s Disaster Assistance Customer Service Center by calling (800) 659- m.fema.gov. 2955, emailing Constituents may call the disastercustomerservice@sba.gov, or registration phone number at 1-800- visiting SBA’s Web site at 621-3362; those who have a speech www.sba.gov/disaster. Deaf and hard- disability or hearing loss and use of-hearing individuals may call TTY, should call 1-800-462-7585  (800) 877-8339. Applicants may also directly; for those who use 711 or apply online using the Electronic Loan Video Relay Service (VRS), call 1- Application (ELA) 800-621-3362.  The SBA Business Recovery Center is If you have any questions, please open in Escambia County at the Greater feel free to contact FEMA’s Pensacola Chamber, 117 West Garden Congressional Affairs Division at Street (202) 646-4500. For your reference,  Hours: Monday – Friday from 8 a.m. to an updated declaration fact sheet is 5 p.m., until further notice provided below and attached.  Closed: Saturday and Sunday  via SBA’s secure Web site at Packet Pg. 10 https://disasterloan.sba.gov/ela. Packet Pg. 11  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 20, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Approval To Authorize OCWS To Construct The East County Force Main And Repump Station Project DEPARTMENT: Water and Sewer BCC DISTRICT: ALL STATEMENT OF ISSUE: In accordance with Chapter 255, Public Property and Publicly Owned Buildings, Florida State Statues (F.S), Section 255.20, Local bids and contracts for public construction works; specification of state-produced lumber, the BCC must hold a public meeting to discuss the County’s proposal to construct a new 20 inch diameter force main and a new 4.2 million gallon per day repump station to serve the East County service area using Okaloosa County Water and Sewer Department (OCWS) staff and equipment. Specifically, the statute states that a County government may “self-perform” public works projects valued at greater than $300,000... “When the governing board of the local government, after public notice, conducts a public meeting under s. 286.011 and finds by a majority vote of the governing board that it is in the public's best interest to perform the project using its own services, employees, and equipment.” BACKGROUND: In April of 2012, OCWS entered into an interlocal agreement with the City of Niceville and City of Valparaiso to transfer its ownership and treatment capacity at the NVOC Regional Wastewater Treatment Facility. As part of this agreement, OCWS transferred its cost sharing responsibility of the NVOC facility, upon relocation of all of its flows from the East County/Bluewater Bay Service Area to the Arbennie Pritchett Water Reclamation Facility (APWRF). As part of this relocation, OCWS would need to construct a new sanitary sewer force main and repump station to convey its flows to the APWRF. The force main and repump station will convey all wastewater flows from the East County service area to the Eglin Main pump station being constructed on Eglin AFB Main Base then to the County’s APWRF. On the attached maps, this project is depicted as Phases 9 and 10. OCWS is proposing to self-perform the construction of the new force main and repump station. OCWS plans to use OCWS staff and equipment to expedite completion of the project. OCWS estimates that using their own forces and equipment to construct the project will shorten the construction schedule and will reduce the project costs over contracting with an outside construction company. OCWS has estimated the construction project to cost approximately $4,169,312.14. As stated in the attached Public Notice, a cost breakdown of the project was available for the public to view at our office anytime between the Public Notice and the Public Meeting. The cost includes material, labor (with fringe/insurance), equipment (with maintenance), and subcontracted work. OCWS has reviewed the construction requirements for the project and has determined that we have the necessary qualifications, labor and available time to complete the project. As presented Packet Pg. 12 earlier, Section 255.20 F.S., Local bids and contracts for public construction works; specification of state-produced lumber includes specific requirements for County governments that choose to construct projects valued at greater than $300,000 using their own forces and equipment. F.S. 255.20 states that before the project can be constructed using the County’s forces, the County must hold a properly advertised public meeting to discuss the project and then the BCC must vote to approve the County constructing the project using its own forces. The meeting has been advertised as required. OCWS will discuss the project, the estimated cost and timing of the project as well as issues regarding why it is in the public's best interest to perform the project using the County’s own services, employees and equipment. In short, by self-performing this project with in-house crews, staff believes we can get it done better, faster, and more economical than the alternatives. OPTIONS: Approve or deny. RECOMMENDATIONS: Staff requests BCC approval to authorize OCWS to construct the East County Force Main and Repump Station Project using OCWS staff and equipment, as supplemented in accordance with County Ordinances and State Statutes. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 13  NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Okaloosa County, Florida, on May 20, 2014 at 9:00 A.M., or soon thereafter, at the County Commissioners meeting room, Water & Sewer Annex, 1804 Lewis Turner Blvd., 3rd Floor, Ft. Walton Beach, Florida will hold a hearing to discuss the County’s proposal to construct the East County Force Main and Repump Station Project using Okaloosa County Water and Sewer Department (OCWS) staff and equipment. The public hearing shall constitute the public meeting as required by section 225.20, Fla. Stat. The purpose of the public meeting is to consider whether it is in the public’s best interest to perform the project using the local government’s own services, employees, and equipment. The scope of work generally consists of the construction of a new 20 inch diameter sewer force main (totaling approximately 6.7 miles in length) and a new 4.2 million gallon per day sewer repump station. The estimated cost of the design-build project using OCWS staff is $4,169,312.14. ALL INTERESTED PERSONS ARE INVITED TO ATTEND AND BE HEARD REGARDING THE PUBLIC HEARING. The proposal and cost estimate breakdown may be inspected by the public at Okaloosa County Water & Sewer, 1804 Lewis Turner Blvd., 3rd floor, Engineering Office, 850-651-7504. If any person decides to appeal any decision made with respect to any matter considered at these hearings, such person will need a record of the proceeding and may need to ensure that a verbatim record of the proceeding is made which record includes the testimony and evidence upon which the appeal is to be based. Okaloosa County adheres to the American Disabilities Act and will make reasonable modifications for access to these hearings upon request. Requests may be made to the Water & Sewer offices described above and must be made at least 48 hours in advance of the hearings in order to provide the requested service. Board of County Commissioners Okaloosa County, Florida By: Don. W. Howard Clerk of Circuit Court Packet Pg. 14  4/9/2014 Preliminary Cost Estimate OCWS East County Force Main (From College Blvd./SR-85 to Eglin Repump Station Line No. Line Item Quantity Unit Unit Price Total 1 20" PVC C-905 DR18 28,805 LF $ 30.00 $ 864,150.00 2 24" HDPE DR-11 Directional Bores (Gator Boring) 6,474 LF $ 201.60 $ 1,305,158.40 3 24"/20" bore transition fittings (Gator Boring) 9 pair $ 3,600.00 $ 32,400.00 4 36" Jack and Bore with Carrier Pipe (Gator Boring) 140 LF $ 350.00 $ 49,000.00 5 20" plug valves w/ box & megalug kit 16 EA $ 8,000.00 $ 128,000.00 6 air release/vacuum valve w/ MH, GV, valve box 23 EA $ 4,500.00 $ 103,500.00 7 20" Megalug Kits 116 EA $ 200.00 $ 23,200.00 8 Tapping saddle and appurtenances for testing/filling 30 EA $ 300.00 $ 9,000.00 9 DI Fittings 1 LS $ 20,000.00 $ 20,000.00 10 14" Line Stops (EA Tapping Services) 2 EA $ 6,000.00 $ 12,000.00 11 Seeding & Mulching 20 AC $ 200.00 $ 4,000.00 12 Erosion Control: Silt Fence 3,000 LF $ 0.19 $ 570.00 13 Concrete Flume/Sidewalk Replacement 1,100 SF $ 3.00 $ 3,300.00 14 Marker Posts 40 EA $ 14.87 $ 594.80 15 OCWS in-house labor (500 LF/day) 58 days $ 3,000.00 $ 174,000.00 16 OCWS in-house equipment (500