Okaloosa County BOCC — May 20, 2014 — reading text

will provide full coverage of all security posts and full surveillance of detainees/inmates. d. Jail will provide 24-hour emergency medical care for detainees/inmates. e. Jail will maintain an automatic smoke and fire detection and alarm systems, and maintain written policies and procedures regarding fire and other safety emergency standards. f. Jail will maintain a water supply and waste disposal program that is certified to be in compliance with applicable laws and regulations. (3) Okaloosa County Department of Corrections will ensure Hurlburt Field detainees/inmates are placed into Administrative Segregation for at least the first 24 hours, but not more than the first 72 hours of confinement at the facility.If possible, detainees and inmates will be housed separately from all other civilian detainees and inmates housed in the jail. At a minimum, Hurlburt Field detainees and inmates who have committed minor (misdemeanor) crimes will be segregated from those who have committed major crimes (felony). Additionally,detainees (pretrial) will be segregated from inmates (post trail). 3 Packet Pg. 864  a. In accordance with Article 12 of the Uniform Code Military Justice (UCMJ); No member of the armed forces may be placed in confinement (i.e. held in same cell or holding area) in immediate association with enemy prisoners of war, foreign nationals, or any non-member of the armed forces. b. In accordance with Article 13 of the UCMJ; No person, while being held for trial, may be subjected to punishment or penalty other than arrest or confinement upon the charges pending against him, nor shall the arrest or confinement imposed upon him be any more rigorous than circumstances require to insure his presence,but he may be subjected to minor punishment during that period for infractions of discipline. (4) The Okaloosa County Department of Corrections will provide the inmate with appropriate and suitable confinement space to include a bed, mattress/pillow combination, sheets, blankets, toilet, sink, and shower. The female detainees and inmates will be segregated from male detainees and inmates by both normal sight and sound. (5) The Okaloosa County Department of Corrections will provide the detainee or inmate three (3) meals a day and all health and comfort items (i.e. towels, washcloths , toiletries , work clothing, etc.) provided to any other detainee or inmate normally confined within the facility. (6) The detainee/inmate will wear the uniform provided to them by the Okaloosa County Department of Corrections. The inmate's parent unit will provide detainees and inmates with a uniform to be worn onlyy when transported away from the Okaloosa County Department of Corrections by members of the detainee and inmate's parent unit or 1 SOSFS. (7) The Okaloosa County Department of Corrections shall provide basic medical care to military detainees and inmates, which shall include sick call and self-care; i.e. basic medical care also includes care of any condition that requires immediate assistance by a person trained in first aid procedures and authorized to administer "over-the-counter" medications. Okaloosa County Department of Corrections agrees to provide military detainees and inmates with the same level of medical care and services provided to local detainees and inmates, including the transportation of detainees and inmates requiring removal from the facility for emergency medical services. The cost of hospitalization, security, prescription, office calls, surgical or dental care, and detainee and inmate's transportation will be borne by Hurlburt Field. (8) The Okaloosa County Department of Corrections will ensure privileged communication with President or Vice President, Member of Congress, Secretary of Defense, Attorney General or Representative, Secretary of the Air Force or Representative, the Staff Judge Advocate, Area Defense Council or Representative (military or civilian attorney), Air Force Clergy/Chaplain (after address and Clergy's pastoral status verified), and State and Federal courts. The Okaloosa County Department of Corrections staff may inspect the communication in the presence of the detainee or inmate only if there is a reasonable 4 Packet Pg. 865  basis to believe the mail contains contraband or for authenticity. (9) The Okaloosa County Department of Corrections will ensure Hurlburt Field detainees and inmates can use either the facilities complaint system or the Air Force system, i.e., in no specific order, 1st Special Operations Wing Inspector General, 1SOSFS Confinement Officer/NCO and their chain of command. Detainees and Inmates must be visited by their unit commander or designated representative (at least monthly) and should be allowed to contact their unit First Sergeant. The Okaloosa County Department of Corrections must deny media personnel access to detainee/inmate unless coordinated by Hurlburt Field Confinement Officer/NCO/POC and the Hurlburt Field Public Affairs office. Additionally, the facility will prohibit photography or videography of Hurlburt Field detainee or inmate unless the detainee or inmate provides written consent. (10) The Okaloosa County Department of Corrections shall document and notify the 1 SOSFS Confinement Officer/NCO of meal refusal occurrences and placement into disciplinary segregation of Hurlburt Field detainees/inmates. 1SOSFS Confinement Officer/NCO will ensure these notifications are documented in the applicable Correctional Treatment File. (11) All required notifications will be directed to the 1SOSFS Confinement Officer/NCO, who can be reached during dutyhours (Monday -Friday, from 0730-1630) at (850) 884- 7478. During non-duty hours or as the situation dictates, contact the 1 SOSFS's 24-hour Base Defense Operations Center at (850) 884-7777. (12) In the event of a natural disaster/emergency. The detainee/inmate will remain in the custody of the Okaloosa County Department of Corrections unless it is determined personnel must evacuate the premises for safety. Close and early coordination must occur between the Okaloosa County Department of Corrections and the 1SOSFS Confinement Officer/NCO to prepare necessary logistical support to maintain positive accountability along with safe transport and relocation to another suitable facility. a. The Okaloosa County Department of Corrections is considered suitable shelter up to a category 3 hurricane. 1SOSFS Confinement Officer/NCO will only make arrangements to relocate the detainee/inmate if the possibility exists for a category 4 or higher hurricane. This determination must be made within a minimum of 48 hours prior to landfall. c. AGREEMENT AND ADMINISTRATION. This Agreement is issued for an indefinite period of time and shall remain in force until modified or terminated by mutual consent of the parties concerned.Each Party shall conduct periodic reviews of this Agreement to evaluate its effectiveness and determine if any modifications are needed. When practical, Memorandum of Agreement modifications and terminations should be made bilaterally and with sufficient advance notification to permit appropriate resource adjustments to be made during the budget formulation process. Both Parties must agree upon modifications determined to be mutually acceptable and practical. Modifications desired by either Party are to be requested in writing at least 120 days in advance of proposed effective date. If this Agreement is to be unilaterally terminated or suspended with less than 120 days written 5 Packet Pg. 866  notice to the other Party , the terminating Party may be billed by the non -terminating Party for reimbursement (of unavoidable termination) and reprocurement expenses incurred during the 120 day period following written notification. d. LIABILITY: In accordance with State law, Okaloosa County has sovereign immunity from suit. By entry into this Agreement, neither party expands its liability other than to each other in accordance with the provisions hereof. This Agreement does not create any third party rights to the benefits hereof, nor expand the liability of Okaloosa County or the Federal Government contractually to any third party beneficiary. Both parties continue to have sovereign immunity in accordance with State and Federal law. CHARLES K. WINDES, JR, Chairman WILLIAM P.WEST, Colonel, USAF Okaloosa County Board of Commissioners Commander Date: ------ Date: ------ 6 Packet Pg. 867 CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number: Tracking Number: Contractor/Lessee Name: j,lSJtF t4f 2tZ,4_t rntt1nded: YES NO purpose fY)pA. q,4F Date/TermS________________________________ 1. GREATER THAN $50,000 Amount: jZQ.4YZ-y.i..k.. 2. GREATER THAN $25,000 Department: 0 $25,000 OR LESS Dept. Monitor Name: Document has been reviewed and includes any attachments or exhibits. Purchasing Review Procur ent requireme e et: Date:___________ Purc asingD ctoror designee Risk Management Review Approved as w tten: Date: Risk rvl'anager or designee Y ;,We, County AttorneReview Apoved as written. U-1 Date: County Atto Following Okaloosa County vat: - Contracts & Grants Document has been received: Date: Contracts & Grants Manager Packet Pg. 868