Okaloosa County BOCC — May 20, 2014 — reading text

599300 RESERVE−FUTURE CAP OUTLAY 277,301.00 .00 .00 BEGINNING BALANCE TOTAL RESERVE−FUTURE CAP OUTLAY 277,301.00 .00 .00 277,301.00 TOTAL DEPARTMENT − CAP OUTLAY PROJ−JUDICIAL 1,768,694.00 179,595.23 3,940.46 1,585,158.31 * THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTION  SUNGARD PENTAMATION, INC. PAGE NUMBER: 2 DATE: 05/14/2014 OKALOOSA COUNTY BOCC AUDIT21 TIME: 09:10:53 EXPENDITURE AUDIT TRAIL SELECTION CRITERIA: orgn.fund=’301’ and orgn.orgn4=’3160’ ACCOUNTING PERIOD: 9/14 SORTED BY: FUND,DEPARTMENT TOTL,DEPARTMENT,ACCOUNT TOTALED ON: FUND,DEPARTMENT TOTL,DEPARTMENT PAGE BREAKS ON: FUND,DEPARTMENT TOTL FUND − 301 − CAPITAL PROJECTS FUND DEPARTMENT − 3160 − CAP OUTLAY PROJ−JUDICIAL ACCOUNT CUMULATIVE DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION BALANCE TOTAL DEPARTMENT TOTL − CAPITAL OUTLAY−JUDI 1,768,694.00 179,595.23 3,940.46 1,585,158.31 TOTAL FUND − CAPITAL PROJECTS FUND 1,768,694.00 179,595.23 3,940.46 1,585,158.31 TOTAL REPORT 1,768,694.00 179,595.23 3,940.46 1,585,158.31 Packet Pg. 852 * THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTION Packet Pg. 853 Packet Pg. 854 Packet Pg. 855 Packet Pg. 856 Packet Pg. 857 Packet Pg. 858 Packet Pg. 859 Packet Pg. 860  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 20, 2014 TO: Honorable Chairman and Members of the Board FROM: Paul Lawson SUBJECT: MOA to house military persons charged or convicted of militay law violations DEPARTMENT: Corrections BCC DISTRICT: All STATEMENT OF ISSUE: Request approval of the Board to authorize Chairman to sign a memorandum of agreement between the Installation Commander, 1st Special Operations Wing (1 SOW) at Hurlburt Field to house military persons charged with law violations at the Okaloosa County Department of Corrections. BACKGROUND: The Installation Commander, 1st Special Operations Wing (1 SOW) has requested that the Board enter a MOA for the housing of military persons charged with or convicted of military law violations at the Okaloosa County Department of Corrections in accordance with state and local laws, standards, policies and/or court orders applicable to the operation of the facility. Confinement of said persons may be required on a daily, weekly or monthly basis as determined by the Commander, 1 SOW Security Forces Squadron (1 SOSFS) and shall be limited to the availability of space as determined by the Chief Correctional Officer. The 1st Special Operations Comptroller Squadron (1 SOCPTS) will make payment to Okaloosa County for confinement services at the rate of $49.00 for each day of incarceration for each person confined. The MOA has been reviewed by staff and attorney. OPTIONS: Approve Disapprove RECOMMENDATIONS: Approve RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 861  MEMORANDUM OF AGREEMENT (MOA) BETWEEN INSTALLATION COMMANDER, 1st SPECIAL OPERATIONSWING (1 SOW) AND OKALOOSA COUNTY BOARD OF COUNTY COMMISIONERS 1. PURPOSE: This is intended to be a binding memorandum of agreement between the Installation Commander (1 SOW/CC) and the Okaloosa County Board of County Commissioners (“Okaloosa County”) through its Department of Corrections and for the housing of military male and female detainees (pretrial) and inmates (post-trial) in the Okaloosa County Department of Corrections. 2. AUTHORITY: Air Force Instruction 31-205, The Air Force Corrections Program, Air Force Instruction 25-201, Support Agreement Procedures, DODI 4000.19, Interservice and Intragovernmental Support, and other directives, as required. 3. GENERAL: a. SCOPE. This is an agreement for the acceptance and detention, secure confinement, custody and safekeeping of military persons that are charged with or convicted of violations of Military Law, limited to the availability of space as determined by the Chief Correctional Officer. Subject persons will be held at the Okaloosa County Department of Corrections (the facility) in accordance with state and local laws, standards, policies, or court orders applicable to the operation of the facility. This agreement is solely between the 1SOW/CC and Okaloosa County and supersedes all previous memorandums, same subject. Furthermore, this agreement operates independently of similar memorandums between the Okaloosa County and other regional military installations. b. ASSUMPTIONS. Detainee/inmate confinement may be required on a daily, weekly, or monthly basis, as determined by the Commander, 1st Special Operations Security Forces Squadron (1 SOSFS). The inmate shall be confined at the Okaloosa County Department of Corrections until notification of permanent removal from the facility is received from 1 SOSFS. The detainees/inmates shall be subject to the institution's rules and directives including rules on discipline and treatment. The 1SOSFS will be responsible for providing a list of individuals who are authorized to facilitate or execute transfer of Hurlburt Field detainees/inmates that are to be housed at the Okaloosa County Department of Corrections. The Okaloosa County Department of Corrections will ensure Hurlburt Field detainees and inmates are released to the custody of those who are authorized, i.e., 1SOSFS Confinement Officer/Noncommissioned Officer/Parent Unit Leadership or designated escorts. Hurlburt Field detainees and inmate's visitors will be pre-authorized by the 1SOSFS. Hurlburt Field detainees and inmates will be provided the same level of services and treatment afforded to other confinees/inmates consistent with applicable laws and standards. 1 Packet Pg. 862 4. RESPONSIBILITIES: a. FINANCIAL MANAGEMENT. Okaloosa County will send monthly itemized invoices/billing statements to the following: Attention Confinement Officer/NCO, 1 SOSFS, 521 Cody Ave., Hurlburt Field, Florida, 32544. The Confinement Officer/NCO or designee will examine the details of the invoice/billing statement for accuracy. Once the amount due is validated, the Confinement NCO will process the invoice for payment through the 1st Special Operations Comptroller Squadron (1 SOCPTS). The 1SOCPTS will establish and manage a Miscellaneous Obligation Reimbursement Document (MORD) that will be used to facilitate payment to Okaloosa County for confinement services provided for detainees/inmates assigned to the 1SOW or one of the Hurlburt Field tenant units. Payment for confinement services must be made to Okaloosa County not later than 45 days after due date, unless otherwise coordinated with Okaloosa County. The cost for housing a detainee/inmate is $49.00 for each day of incarceration. For the purpose of this MOA, a day shall be a 24 -hour period or any part thereof, beginning at the time of in processing. The Okaloosa County Department of Corrections will provide sanitary items for detainee/inmates at no cost. b. LOGISTICS SUPPORT: (1) 1SOSFS Confinement /Officer/NCO will ensure a copy of the DD Form 2707, Confinement Order, is provided to the Okaloosa County Department of Corrections for their records. In the event of removal of the inmate, the package will be signed over to the receiving cognizant authority. (2) When transportation of detainees and inmates away from Okaloosa County Department of Corrections is required, the 1SOSFS Confinement Officer/NCO will coordinate logistical details with the Okaloosa County Department of Corrections no later than 1day prior to the appointment. In the event of an emergency, notifications will be two (2) hours prior to the actual pick up time. (3) Members of the 1 SOSFS or the detainee/inmate's parent unit (escort trained) will transport detainees and inmates to and from Okaloosa County Department of Corrections. The inmate will be transported by the detainee or inmate's unit at various times throughout the confinement period for routine medical and other official military appointments. The detainee or inmate will normally be returned the same day. (4) Telephone notification for the return of detainees or inmates will be the time of departure from Hurlburt Field. If the 1SOSFS or the detainee/inmate's parent unit has not arrived at the Okaloosa County Department of Corrections after 2 hours from the telephone notification, the Okaloosa County Department of Corrections will notify Base Defense Operation Center. c. OPERATIONAL SUPPORT: The Okaloosa County Department of Corrections agrees 2 Packet Pg. 863  to notify the 1SOSFS, within 1 hour from the occurrence of all emergency medical cases requiring removal of a detainee or inmate from the facility and to obtain prior authorization for removal for any other medical service required. Non-emergency medical transport situations will be coordinated through the 1SOSFS Confinement Staff/NCO. In the event a Hurlburt Field detainee/inmate is hospitalized off site for an extended period of time, 1 SOSFS Confinement Officer/NCO will coordinate security oversight for the detainee/inmate within 24 hours of initial notification. d. MISSION SUPPORT. (1) The Okaloosa County Department of Corrections Staff, along with the 1SOSFS Confinement Officer/NCO, will determine detainee/inmate's classification(s) and custody grade(s). Both male and female military inmates of all grades and status, shall perform routine day-to-day housekeeping and clean-up duties in their own bay, cell, or dormitory area, and in common areas; at no time will the military inmate be in the common areas if foreign nationals are co-located. (2) Mandatory minimum conditions of confinement, which are to be met during the entire period of the agreement, are: a. Maintain federal/state certification through the Florida Corrections Accreditation Commission. b. Adequate, trained jail staff will be provided 24 hours a day to supervise inmates. Inmates will be accounted for at least once every shift, but at least twice in every 24- hour period. One of the counts must be visual to determine detainee/ inmate occupancy. c. Jail staffing