Okaloosa County BOCC — May 20, 2014 — reading text

4 100% 470 23 Willow Bend Schneider Drive 2342 Willow Bend 4 100% 2600 24 Rush Park Cir 1st Stop sign Rush Park Cir 4 200% 2350 23 District 5 Task Order 2 Contract 1961 Acct #3204-553015 Mot/Mob - $1,506.62 APS - $26,819.08 Total APS - $28,325.70 Laredo Ave Redwood Ave 18th St 5 100% 450 24 11th St 4064 11th St End 5 100% 614 20 Andros Way Grenada Way Antiqua Way 5 100% 670 24 Woodlands Rd Whitepoint Rd Greenwood Way 5 100% 1235 24 Oakwood Cir Greenwood Way Woodlands Rd 5 100% 1223 24 Greenwood Way Greenwood Ln Woodlands Rd 5 100% 1120 24 Edrehi Ave boat ramp Edrehi Ave End of Pavement 5 100% 528 21 Ruckel Drive E College Blvd address 1504 Ruckel Dr 5 100% 1500 27 Oakwood Way Ridgewood Cove N Oakwood Cir 5 100% 400 25 Contract 1961 $113,397.90 Task order 2 for 1961 $113,397.90 Packet Pg. 843  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 20, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Request Public Hearing for Sylvania Heights MSBU - Assessment Rate Change DEPARTMENT: Public Works BCC DISTRICT: 4 STATEMENT OF ISSUE: Request to schedule a public hearing on June 3, 2014 to gather input regarding increasing the monthly assessment rate for the Sylvania Heights Municipal Services Benefit Unit (MSBU). BACKGROUND AND ANALYSIS: The Sylvania Heights MSBU committee met at a publicly advertised meeting on April 10, 2014. The committee authorized a rate increase to $11.12 for their monthly assessment from June 2014 until January 2015, at which time the rate will decrease to $7.50 per month. The requested public hearing will be to provide the community an additional opportunity to comment on the change. The public notice advertisement for the April 10, 2014 MSBU Committee meeting and the minutes of that meeting are attached. OPTIONS: Approve/Disapprove the public hearing. RECOMMENDATION: Approve public hearing to convene on or after 9:00 am, June 3, 2014, to receive comments regarding increasing the Sylvania Heights MSBU assessment. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 844  Sylvania Heights MSBU Meeting April 10, 2014 1. The meeting was called to order at 12:05 P.M. by Chairman Linton Harris with prayer' A. Attendees: Linton Harris Richard Hawthorne Barry Gray Ann Halbert Amy Allen Lisa Payton 2. Old Business: None 3- New Business: Everyone was provided copies of information ofthe issue being brought before the Board by Ann Halbert. Amy Allen led a discussion explaining the SHMSBU Board needed to approve a fee increase due to an arrearage. She explained that there are a total of 228 Units in the community but onty 169 of them were paying units- This has created a negative cash balance. The negative balance for 2013 is 54,923 and as of Aprit 10th the 2014 negative balance is S1,132. This puts the sHMsBu at a negative cash carry forward of 56,055' ln order to balance out the SHMSBU there will have to be an increase to the current rate. As of lune 1, 2014, the monthly cost will be 511.12 for the remainder of the year. This rate increase will bring the SHMSBU into current balance. ln January 2015 the rate will decrease to S7.50 per month. Lisa payton volunteered to draft a notice for the Chairman's signature, to notify the 59 property owners who are not participating in the program but are reaping the benefits of it, in an attempt to 8et them to contribute to the program. Amy Allen will check with the Water & Sewer Department to obtain a list of the properties not participating and determine the best way to allow payment for these properties. Discussion ensued. Motion to approve the rate increase made by Barry Gray and seconded by Richard Hawthorne. Motion carried. Meeting adiourned at 12:40 P.M. Packet Pg. 845 From: Lisa Payton To: Amy Allen; Ann Halbert Subject: Meeting Minutes from the Sylvania Heights April 10, 2014 Meeting Date: Monday, April 14, 2014 7:02:16 PM Attachments: SHMSBU April 2014 Minutes.pdf Good Afternoon Ladies, Here are the minutes from the meeting. Best Regards, Lisa Lisa C. Payton Code Enforcement Supervisor 1804 Lewis Turner Blvd., #200 Fort Walton Beach, Florida 32547 PHONE (850) 651-7531 FAX (850) 651-7032 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. Packet Pg. 846 Packet Pg. 847 Packet Pg. 848 Packet Pg. 849  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 20, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Shalimar Annex Project - Asbestos Abatement DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: Request Board approval of a Change Order in the amount of $170,854.54 to the Lord & Son contract for asbestos abatement of the former Shalimar Annex. BACKGROUND: An asbestos survey was conducted on all five of the main buildings at the former Shalimar Annex on March 3, 2014. The survey revealed the presence of asbestos containing materials (ACM) in several parts of the buildings. Before the start of any work that may disturb any of the ACM, the ACM must be properly abated by a qualified contractor and properly disposed of. The abatement was not a part of Lord & Son's original contract. To keep the project moving forward to completion before the deadline, Lord & Son is being charged with the responsibility to get the abatement done. The costs for the abatement, air monitoring, and administration is $170,854.54 (documentation attached). Until other financial arrangements are determined for complete funding of the current major construction projects, staff recommends utilizing the current funds allocated in the 301-3160-562132 account (Capital Outlay Fund - Shalimar Annex - Phase II) to fund the CO. RECOMMENDATIONS: (FM) Request Board approval of a Change Order in the amount of $170,854.54 to the Lord & Son contract for asbestos abatement of the former Shalimar Annex and authorize the Chairman to execute all documents. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 850  SUNGARD PENTAMATION, INC. PAGE NUMBER: 1 DATE: 05/14/2014 OKALOOSA COUNTY BOCC AUDIT21 TIME: 09:10:53 EXPENDITURE AUDIT TRAIL SELECTION CRITERIA: orgn.fund=’301’ and orgn.orgn4=’3160’ ACCOUNTING PERIOD: 9/14 SORTED BY: FUND,DEPARTMENT TOTL,DEPARTMENT,ACCOUNT TOTALED ON: FUND,DEPARTMENT TOTL,DEPARTMENT PAGE BREAKS ON: FUND,DEPARTMENT TOTL FUND − 301 − CAPITAL PROJECTS FUND DEPARTMENT − 3160 − CAP OUTLAY PROJ−JUDICIAL ACCOUNT CUMULATIVE DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION BALANCE 301−510−519−3160−3160 − CAP OUTLAY PROJ−JUDICIAL 534500 CS−PERSONNEL 16,156.00 16,155.24 .00 BEGINNING BALANCE TOTAL CS−PERSONNEL 16,156.00 16,155.24 .00 .76 546101 RM−GAL RENOVATIONS 9,460.00 9,459.90 .00 BEGINNING BALANCE TOTAL RM−GAL RENOVATIONS 9,460.00 9,459.90 .00 .10 561100 LAND−GENERAL GOVERNMENT 400,000.00 .00 .00 BEGINNING BALANCE TOTAL LAND−GENERAL GOVERNMENT 400,000.00 .00 .00 400,000.00 562132 SHALIMAR ANNEX−PHASE II 738,080.00 73,133.18 .00 BEGINNING BALANCE TOTAL SHALIMAR ANNEX−PHASE II 738,080.00 73,133.18 .00 664,946.82 562170 COURTHOUSE ANNEX EXTENSN 27,697.00 27,697.00 .00 BEGINNING BALANCE TOTAL COURTHOUSE ANNEX EXTENSN 27,697.00 27,697.00 .00 .00 562224 SHERIFF−SHALIMAR BUILDING 100,000.00 6,000.00 .00 BEGINNING BALANCE TOTAL SHERIFF−SHALIMAR BUILDING 100,000.00 6,000.00 .00 94,000.00 562248 SHERIFF−CAMPUS RENOVATION 150,000.00 23,820.63 .00 BEGINNING BALANCE TOTAL SHERIFF−CAMPUS RENOVATION 150,000.00 23,820.63 .00 126,179.37 562249 CLERK−RECORDING OFFICE 50,000.00 23,329.28 3,940.46 BEGINNING BALANCE Packet Pg. 851 TOTAL CLERK−RECORDING OFFICE 50,000.00 23,329.28 3,940.46 22,730.26