Okaloosa County BOCC — May 20, 2014 — reading text

REPI 2 and 3 is the DIG Grant 2 and 3.  DIG 1 is also available and is intended to partner with NWFWMD to purchase the reservoir property.  Grant Utilization Plan – Utilize REPI 2 and 3 matched with DIG 2 and 3, respectively, to purchase land in the targeted area and place all land within a restrictive use easement with Eglin AFB. The land acquisition may also include additional phases of REPI & DIG. – Seek an extension for DIG 1 from current expiration date of 12/23/13 to allow for more time to coordinate with the NWFWMD and determine whether they are going to assist with the land acquisition. Land purchased with DIG 1 will not be required to be placed within a restrictive use easement, thus it has more flexibility. Packet Pg. 822 Next Steps Packet Pg. 823 Shoal River Buffer Land Acquisition – Moving Forward with REPI & DIG - Retain real estate attorney to manage closing and ensure all local, state, and federal requirements are met. – Obtain asking price and questionnaire from property owner. – Conduct 2 land appraisals in conformance with State Statutes & Air Force standards. – Negotiate with property owner and sign contract (will bring back to BCC for approval and execution). Packet Pg. 824 (continued) – During contract period (6-12 months): • Survey • Environmental Baseline Survey • Title work & insurance • Restrictive Use Easement reviewed & signed by Air Force – Obtain money from Eglin AFB for the land purchase and allowable transaction costs. – Closing • Okaloosa County would now own the property • Restrictive Use Easement to the Air Force would be executed * Note: All land acquisition costs & closing costs are reimbursable through REPI & DIG grants. However, in moving forward with this process, OCWS assumes the financial risk on any expenses should we not close on the property. These expenses are minimal compared to the benefit. Packet Pg. 825  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 20, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: American Suncraft Change Order #2 DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: Staff requests BCC approval to extend the contract time and approve Change Order #2, Repair and Paint Countryview and Bluewater Tanks (2014) for American Suncraft Construction, Inc. BACKGROUND: Bids were taken on February 5, 2014 for the painting and minor repairs of the Countryview and Bluewater Tanks. The lowest responsive and responsible bidder was American Suncraft Construction, Inc. of Medway, OH. A contract in the amount of $543,475.00 was awarded to American Suncraft in March 2014. Work is now under way, and American Suncraft is almost complete with the painting of Countryview Tank; Bluewater Tank painting has not yet begin. In addition, early in the project several repair items were discovered and were added in Change Order #1 (total addition of $4,800.00). The original intent of the contract time of only 120 days to substantial completion was that the contractor would be able to paint both tanks simultaneously (as they are in separate service areas) and be finished with both by early summer and the beginning of hurricane season. However, due to delays in relocating antennas (for the OCWS radio read meters and the Sheriff’s Department communications) from the Bluewater Tank to the monopole co-located on the tank site, the Contractor was unable to begin work on the Bluewater Tank in a timely fashion. In addition, the extraordinarily cold, then wet weather we have had during late winter and spring greatly delayed the progress of the project. It is standard practice in coastal areas to drain and paint water tanks during the winter months and have them back in service by the beginning of hurricane season. Although water tanks are designed to withstand strong winds empty, they are infinitely sturdier when filled with water. OCWS would prefer not to have the Bluewater Tank empty during the coming hurricane season. American Suncraft has volunteered to de-mobilize from the project and re-mobilize to Okaloosa County in the winter of 2014 to complete the paint and repair of the Bluewater Tank at no additional expense to Okaloosa County. In addition, there are four tanks in the system that will be due for their FDEP required five year cleaning and inspection by late 2014 and early 2015 and Suncraft has agreed to add the cleaning and inspections (as outlined in the attached summary) to their contract for $19,220.00. These prices are well within line with those of similar cleaning and inspections in prior years’ contracts. OPTIONS: Approve or deny. RECOMMENDATIONS: OCWS requests BCC approval to authorize the Chairman to execute Packet Pg. 826 Change Order #2 for $19,220.00 and add 240 days to the total contract time to accommodate completion of the Bluewater Tank and cleaning and inspection of four other tanks in the winter of 2014-15. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 827 Packet Pg. 828 Packet Pg. 829  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 20, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Harcros Chemicals, Inc - Contract Amendment DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: OCWS staff desires to amend the contract with Harcros Chemicals (Contract #C13-2072-WS) to include the price per gallon of $1.63 for 55 gallon drums of sodium hypochlorite. BACKGROUND: Okaloosa County has a contract with Harcros Chemicals to provide chlorine- related commodities to our water and sewer system. Primarily, it is utilized for gas cylinders: 150-lb cylinders at well sites and 1-ton cylinders at the Russell Stephenson Water Reclamation Facility (WRF). At the Arbennie Pritchett WRF and the Bob Sikes WRF (BSWRF), sodium hypochlorite (liquid bleach) is utilized for disinfection purposes. BSWRF is a 1.0 million gallon per day (MGD) annual average daily flow (AADF) design capacity, membrane bio-reactor (MBR) wastewater reclamation facility. The BSWRF operating permit #FLA010181-006 issued by the Florida Dept. of Environmental Protection (FDEP) requires the effluent discharge to be disinfected to meet parameters set by the permit. The BSWRF was designed to utilize sodium hypochlorite for its disinfection requirement. Bleach is sold and delivered in two ways which are compatible for usage and offloading at the OCWS wastewater reclamation facilities: 275 gallon totes and 55 gallon drums. The BSWRF does not have the capability nor the applicability to utilize the 275 gallon tote containers and hence, can only use the 55 gallon drums. Being that BSWRF is a relatively small facility and a relatively small amount of sodium hypochlorite is used (compared to Arbennie Pritchett WRF), we have been purchasing this commodity via credit card with each order. We would like to add this commodity to the existing contract with Harcros Chemicals. This line item is estimated to be 120 drums per year, which equates to $10,758 per year. OPTIONS: Approve or deny. RECOMMENDATIONS: OCWS requests BCC approval to authorize the Chairman to execute a contract amendment to Contract #C13-2072-WS with Harcros Chemicals, Inc. which would add 55 gallon drums of sodium hypochlorite at $1.63 per gallon. Packet Pg. 830 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 831 Packet Pg. 832  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 20, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: PW - Asphalt Paving Systems C12-1960 DEPARTMENT: Public Works BCC DISTRICT: All STATEMENT OF ISSUE: Public Works staff provides a list of roads annually to the Board for consideration and approval to have a variety of treatment types performed. Resurfacing roads are performed using internal staff while other preservation techniques are performed utilizing external sources. BACKGROUND: Asphalt Paving Systems, Inc is the contractor tasked with providing annual road preservation techniques based upon staff recommendation of treatment types for roads within the County maintenance system. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Request approval of Task Order 2 for C12-1960 along with the associated road list to move forward with scheduling and performing the work. Authorize transfer of money from LOGT Reserves to account 563490 in the amount of $146,590.06 due to the timing of the payment for last year's work. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 833  TASK ORDER APPROVAL FORM 9=60~------ CONTRACT #: _,C"-'1=2-_,1...... TASK ORDER #: _ __ , 2 = - - - - - - - - TASK ORDER AMOUNT: $_232.782.84_ _ _ _ _ _ _ __ OFFERED BY CONSULT ANT: Asphalt Paving Systems (APS) FIRM'S NAME Robert Capoferri REPRESENTATIVE'S PRINTED NAME Sl~ President 4/2/14 TITLE DATE RECOMMENDED FOR APPROVAL APPROVED BY OKALOOSA COUNTY (Department Director) (Per Purchasing Manual) • $25.000 or less approved by Purchasing Director • Befween $25,001 and $50,000 approved by Purchasing Director and County Administrator • In excess of $50,000 approved by the Board. TITLE Public Works Director - 4/23)14: I DATE DATE ~~ COUNTY ADMINISTRATOR (if applicable) CHAIRMAN (if applicable) DATE DATE Packet Pg. 834  Double Micro- Road Name From To District Fog Seal Chip Seal Chip Seal Surfacing Overlay Feet Width I :· ·MOtJM.o ~ <l'H'f>'~» ~:;r.· o.w '""'~· :$.15 6aO;ft Chestnut Street Georgia Ave . Florida Ave. 1 100% 100% 794 21 Florida Avenue Chestnut St. Ma in St. 1 100% 100%