Okaloosa County BOCC — May 20, 2014 — reading text

Animal Control Contract for FY 2015 DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Approval of the contract renewal for Animal Control Services with the Panhandle Animal Welfare Society, Inc., for Fiscal Year 2015 for a total cost of $479,980.00. BACKGROUND: Okaloosa County contracts with the Panhandle Animal Welfare Society, Inc., to provide animal control services within the unincorporated areas of Okaloosa County. The proposed amount of the annual contract renewal is $479,980.00 for Fiscal Year 2015, which is disbursed in quarterly payments of $119,995.00. The contract renewal includes an increase of $13,980.00 for continuing education of officers to maintain their certifications and replacement of equipment. The level of service provided will be the same as the current year’s contract. OPTIONS: Approve the contract, renegotiate the contract, or request bids from other agencies. RECOMMENDATIONS: The department recommends approval of the contract renewal. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 794 Packet Pg. 795 Packet Pg. 796 Packet Pg. 797 Packet Pg. 798 Packet Pg. 799  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 20, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Purchase Emergency Police Dispatch Protocol System DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: To purchase and implement Emergency Police Dispatch call taking protocol system for the Okaloosa County Sheriff’s Office 911 operation. BACKGROUND: Currently, the County Warning Point utilizes the Emergency Medical and Emergency Fire Dispatch protocol systems from Priority Dispatch, Corp., for emergency and non emergency call taking. The protocol system was created to effectively deliver the best possible level of public care while protecting dispatchers and their centers from liability. The Police Priority Dispatch protocol system is designed to improve the speed and accuracy of the caller interrogation process. The protocols cover most if not all of the possible scenarios encountered in law enforcement call centers and provide a measurable and equalized standard of law enforcement practice for the public for each call taken. The project includes software, backup flip card chart sets, project implementation and course certification for the Sheriff’s Office communications center employees. The protocol system will allow the Sheriff’s Office to process emergency and non emergency calls in a standardized process, providing better customer service and life safety instructions. The cost for the project is $112,656.00. The project would be paid with $60,000 of FY14 budgeted 911 funds and $52,656 of reserve 911 funds. OPTIONS: Approve/Disapprove. RECOMMENDATION: Approve the purchase and implementation of the Emergency Police Dispatch protocol system. RECOMMENDED BY: Packet Pg. 800 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 801 Packet Pg. 802 Packet Pg. 803 Packet Pg. 804  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 20, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Future Water Supply Land Acquisition Program Update DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: Staff is providing an overall update to the Board on land acquisition related to future water supply planning. OCWS is requesting approval from by the Board to move forward with the Shoal River Reservoir Land Acquisition with funds freed up by grant funding that has been obtained. BACKGROUND: On December 3, 2013, staff provided the Board with an overall update on future water supply planning efforts and obtained permission to move forward with the Shoal River Buffer Land Acquisition. That Agenda Request, along with supporting documentation is attached, for your review. Since that approval, staff has been hard at work with the many moving parts. Progress has been made on the following: 1) identified the parcels to purchase, 2) obtained an asking price from the seller, 3) coordinated with other agencies such as Eglin AFB, AFCEC (Air Force Civil Engineering Center), Northwest Florida Water Management District (NWFWMD) , and Enterprise Florida Inc., 4) retained attorney (Nabors, Giblin, Nickerson) and worked closely with them on items like the Restrictive Use Easement, and 5) secured agreements for fourth phases of REPI (Readiness & Environmental Protection Integration) and DIG (Defense Infrastructure Grants). We are now moving forward with surveying (with in-house crews), environmental work, and appraisals. Because the actual purchase acreage is dependent upon available funding, appraised values, and negotiations, we are having more land appraised than what may actually be purchased. Upon completion of the initial appraisal, staff will negotiate with the property owner and bring back a contract to the BCC for approval and execution. If/when we are under contract, the appraisal would be updated to the exact acreage we intend to close on. At the May 5, 2014 meeting, the Board approved a Grant Agreement with the NWFWMD for the Mid-County Elevated Tank #4 project, related to water supply in our Mid County Service Area (unincorporated Crestview). Because of this grant funding, there is now additional money available in the Water & Sewer 5-year Capital Improvement Plan (CIP). Staff is recommending to utilize the funding freed up by the grant, along with other DIG funding, to move forward with the Shoal River Reservoir Land Acquisition. Please note that the above-mentioned update in the first two paragraphs is for the Shoal River Buffer Land Acquisition; where the primary purpose is buffering for the Eglin Mission and the secondary purpose is watershed protection and potential wetlands mitigation. On this proposed Shoal River Reservoir Land Acquisition, the primary purpose is future water supply, and a secondary purpose is buffering. The Shoal River Reservoir Land Acquisition involves purchasing land from multiple property owners for the future construction of a reservoir, surface water treatment plant, roadways, pipelines, and other Packet Pg. 805 related infrastructure. Nabors, Giblin, Nickerson has been retained as the real estate attorney to manage the closing and ensure all local and state requirements are met. The following are the recommended steps to move forward with the Shoal River Reservoir Land Acquisition: - Obtain asking prices from property owners. - Obtain land appraisals in conformance with State Statutes. If the purchase price is expected to be over $500,000 for a parcel, 2 appraisals are required per F.S. 125.355. - Staff to negotiate with property owners and sign Option contracts (each contract will be brought back to BCC for approval & execution). - During contract period, survey would continue along with title work, title insurance, addressing any liens and encumbrances such as utility easements and mineral rights, and other due diligence. - Coordinate funding from REPI and DIG grants and OCWS sources. - Closing. Note that property purchased under the Shoal River Buffer Land Acquisition project will have a Restrictive Use Easement on it, but land purchased under this Shoal River Reservoir Land Acquisition project will not have a Restrictive Use Easement on it. - Staff will also negotiate with multiple property owners for easements related to utilities or access. If any payments are required for these easements, they will be brought to the BCC individually for approval. In moving forward with this process, OCWS assumes the financial risk of any expenses, should we not close on the property. These expenses are minimal compared to the benefit and value of the land to be purchased. Regarding the multiple property owners, staff may bring multiple "Option to Purchase Real Estate" contracts to the BCC for approval and execution at different times; however, we plan to close on all properties on the same day. Please note that, because we may be beginning the early stages of negotiating a land purchase, the dollars, acreage, and property owner names are not being publicly disclosed at this time. This process is very similar to the process the State goes through when purchasing land. OPTIONS: Approve or deny. RECOMMENDATIONS: OCWS staff recommends BCC approval for OCWS staff to move forward with the Shoal River Reservoir Land Acquisition activities as outlined above. RECOMMENDED BY: Packet Pg. 806 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 807  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 3, 2013 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Future Water Supply Planning Update DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: Staff is providing an overall update to the Board on future water supply planning efforts. OCWS is requesting approval from by the Board to move forward with the Shoal River Buffer Land Acquisition with grant funding that has been obtained. BACKGROUND: See attached files: "OCWS Future Water Supply Update" - explains the need, background/history, and next steps. "OCWS Future Water Supply Plan (Map)" - depicts the current plan/strategy, after years of planning. This map shows potential locations for the following infrastructure: surface water treatment plant, off-line reservoir, river intake structure, raw water pumping station, transmission lines, roads, and the Gulf Power transmission line relocation. "2010 Implementation Plan (Updated")" - the BCC approved this plan in February 2010. At the time, it was an unfunded road map. Since then, we have entered into as many partnerships as possible - Northwest Florida Water Management District (NWFWMD), Eglin Air Force Base, and the U.S. Army Corps of Engineers - to accomplish many items on this Implementation Plan. Items highlighted in green are completed, and items highlighted in yellow are underway. "REPI Map" - this is Exhibit B of the REPI agreements (Readiness & Environmental Protection Initiative) and functions as a road map for the Shoal River Buffer Land Acquisition. The following is the recommended steps to move forward with the Shoal River Buffer Land Acquisition: - Retain real estate attorney to manage closing and ensure all local, state, and federal requirements are met. - Obtain asking price and questionnaire form from property owner. - Conduct 2 land appraisals in conformance with State Statutes & Air Force standards. - Negotiate with property owner and sign contract (will bring back to BCC for approval & execution). - During contract period (6-12 months): - Survey - Environmental Baseline Survey - Title work & insurance - Restrictive Use Easement reviewed & signed by Air Force - Obtain money from Eglin AFB for the land purchase and allowable transaction costs.