Fort Walton Beach Council agenda — 09-20-06 ‎(special, budget)‎ — reading text

document dated September 1, 2006: General Fund Total remains at $ 19, 617, 698. Ad valorem revenues have been decreased $ 352, 742 and appropriations from designated and undesignated fund balances have increased $ 352, 742. CRA Fund Total is $ 1, 809, 324. Ad valorem revenues have been decreased $ 67, 298 and debt payments for a bond issuance for underground utilities have also been decreased. Sanitation Fund Total is $ 4, 168, 179, an increase of $ 83, 896 due to continuing curbside recycling in lieu of transitioning to drop- off locations, with funding coming from an increase in the appropriation from unrestricted net assets. The recycling division has increased $ 117, 810 and the solid waste division has decreased $ 33, 914. Special project [ lines 58 - 61 of ordinance] and encumbrance ( open purchase order) [line 66 of ordinance] carryovers have also been revised. Recommendation Staff respectfully requests that City Council adopt Ordinance 1711, as amended, on second reading for fis'cal year October 1, 2006 through September 30, 2007, with the budget document and list of special project and encumbrance ( open purchase order) carryovers as attachments. As the Department of Revenue requires specific language and procedures, the following is proposed: 1. City Attorney shall read Ordinance by Title. 2. Mayor shall open the Public Hearing and ask for comments. 3. Mayor shall close the Public Hearing. 4. Mayor shall ask for a Motion as follows: Move to amend Ordinance 1711 to insert the finalized millage rate, total budget, and special project and encumbrance ( open purchase order) carryover lists. 5. Mayor shall ask for Council discussion. 6. Mayor shall ask for Vote on the amendment. 1of2 7. Mayor shall ask for a Motion as follows: Move to approve Ordinance 1711, as amended, on second reading. 8. Mayor shall ask for Vote on the Ordinance. 9. Upon adoption of the motion, the Mayor shall announce: Ordinance 1711, as amended, is adopted on second reading establishing a budget for the City of Fort Walton Beach for the fiscal year beginning October 1, 2006 and ending September 30, 2007, with a final millage rate of 4. 6458 mills, which is 14. 02% higher than the roll- back millage of 4. 0746 mills. oncur Do Not Concur Hold for Discussion 0.;)/ J- < C hanahan, City Manager Attachments: Script for Public Hearing on Final Millage Ordinance 1711 Final Project Carryover List Final Encumbrance ( Purchase Order) Carryover List City of Fort Walton Beach Budget 2006- 2007 Executive Budget Summary City Manager' s Budget Message Sanitation- Solid Waste Org Chart and Payroll Report Sanitation- Recycling Org Chart and Payroll Report u:\ financelbudgel 7\budget hearings - september\9- 20 budget staff report. doc 06'{) 20f2  FINAL BUDGET Script for Public Hearing on Final Budget City Attorney: Read Ordinance 1711 by Title: AN ORDINANCE OF THE CITY OF FORT WALTON BEACH MAKING APPROPRIATIONS FOR CERTAIN EXPENDITURES, EXPENSES, CAPITAL IMPROVEMENTS AND CERTAIN INDEBTEDNESS OF THE CITY OF FORT WALTON BEACH, FLORIDA, FOR THE YEAR BEGINNING OCTOBER 1, 2006 AND ENDING SEPTEMBER 30, 2007; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor: Open the Public Hearing and ask for comments on Ordinance 1711 establishing the budget for the City of Fort Walton Beach for the Fiscal Year beginning October 1, 2006 and ending September 30, 2007. Mayor: Close the Public Hearing. Mayor: Ask for a Motion and Second to amend the Ordinance to insert the finalized millage rate, total budget, and special project and encumbrance open purchase order) carryover lists as provided by the City Manager. Mayor: Ask for Council Discussion. Mayor: Ask for a Vote on the amendment to Ordinance 1711. Mayor: Ask for a Motion and Second to approve the Ordinance, as amended, on second reading. Mayor: Ask for a Vote on Ordinance 1711. Mayor: Upon adoption of the Ordinance, the Mayor shall announce: Ordinance 1711, as amended, is adopted on second reading establishing a budget for the City of Fort Walton Beach for the fiscal year beginning October 1, 2006 and ending September 30, 2007, with a final millage rate of 4. 6458 mills, which is 14~02% higher than the roll-back millage of 4. 0746 mills.  REVISED 1 Ordinance 1711 2 3 4 AN ORDINANCE OF THE CITY OF FORT WALTON BEACH 5 MAKING APPROPRIATIONS FOR CERTAIN EXPENDITURES, 6 EXPENSES, CAPITAL IMPROVEMENTS AND CERTAIN 7 INDEBTEDNESS OF THE CITY OF FORT WALTON BEACH, 8 FLORIDA, FOR THE YEAR BEGINNING OCTOBER 1, 2006 AND 9 ENDING SEPTEMBER 30, 2007; AND PROVIDING FOR AN 10 EFFECTIVE DATE. 11 12 WHEREAS, the City of Fort Walton Beach is coming to the end of its fiscal year and will 13 begin a new fiscal year on October 1, 2006; and 14 15 WHEREAS, it is necessary and required that prior to beginning a new fiscal year a 16 budget should be passed and adopted for the operation of the City government; and 17 18 WHEREAS, the City Council has held numerous workshops and the required public 19 hearings on a budget for the fiscal year beginning October 1, 2006 and ending September 30, 20 2007, and 21 22 WHEREAS, there is hereby established a tax at the rate of 1. 9700 4. 6458 mills on 23 property assessed as of January 1, 2006 for the purpose of raising revenue for General Fund 24 Operations. 25 26 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT 27 WALTON BEACH, FLORIDA: 28 29 1. That the document entitled " City of Fort Walton Beach, Florida Budget FY 2006- 30 2001", dated September 1, 2006 September 21. 2006, comprises the total amount of 31 $ 37, 679, 830 $ 37.634. 154 for all funds reported. 32 33 2. The budget is being presented as a balanced budget whereby there are sufficient 34 revenues to offset all estimated expenditures or expenses. 35 36 3. All budget appropriations are based upon the total expenditure and/ or expenses even 37 though the budget has been prepared based on line items, and summarized to a 38 categorical level. 39 40 4. Appropriations may be transferred for the purpose of equalization when needed by a 41 budget transfer with the approval of the Finance Director and/ or the City Manager as 42 necessary. This action will not change the total dollar amount of the budget. 43 44 5. The City Council during fiscal year 2006- 2007 may, by Resolution, make any 45 amendments to the Budget adopted by this Ordinance, as it may deem necessary and 46 proper. 47 48 6. All Budget Amendments requesting additional expenditures or expenses must also 49 identify the corresponding funding source. 50 51 7. Debt service for the General Fund and Capital Projects fund will be paid from 52 operating revenues and/or transfers from the Debt Service Fund. Debt Service for the 53 Utilities, Sanitation, and Golf Enterprise Funds will be paid from operating revenues 54 from these Enterprise Funds. 55 56 - 8. Projects that were not completed during the prior fiscal year are carried forward as 57 special projects and are funded with the corresponding carryover appropriations of 58 the prior year. Special projects ( General Fund $ 615, 331 $ 633. 538, LETF $ 11, 075, 59 CDBG $ 89, 143 $ 99. 970, CRA $ 1, 081, 562 $ 1. 081. 444, Capital Projects Fund 60 $ 217, 616 $ 247. 576, Utilities Fund $~, 288, 711 $ 4. 287. 498, Sanitation Fund $ 8, 200, 61 and Golf Fund $ 81, 943 for a total of $6, 423, 611 $ 6.451. 244) are commitments 62 incomplete as of September 30, 2006 and will be continued and made a part of the 63 - 2006- 2007 appropriations. 64 65 9. Cash balance reserves shall be carried forward for prior year encumbrances ( open 66 - purchase orders) in the amount of $5, 016, 632 $ 4. 386.361 reappropriated, which will 67 be paid from revenues collected in FY 2006- 07. 68 69 10. This ordinance shall become effective on and after October 1, 2006. 70 71 72 73 ADOPTED: 74 75 76 MAYOR: 77 MIKE G. ANDERSON 78 79 ATTEST: 80 81 82 HELEN SPENCER, CITY CLERK 83 84 85 86 APPROVED AS TO FORM AND LEGAL SUFFICIENCY: 87 88 89 TONI L.CRAIG, CITY ATTORNEY 90 91 92 93 Deleted text identified with strikethrough. 94 Added text identified with bold and underline.  I Ordinance 1711 2 3 4 AN ORDINANCE OF THE CITY OF FORT WALTON BEACH 5 MAKING APPROPRIATIONS FOR CERTAIN EXPENDITURES, 6 EXPENSES, CAPITAL IMPROVEMENTS AND CERTAIN 7 INDEBTEDNESS OF THE CITY OF FORT W ALTON BEACH, 8 FLORIDA, FOR THE YEAR BEGINNING OCTOBER 1, 2006 AND 9 ENDING SEPTEMBER 30, 2007; AND PROVIDING FOR AN 10 EFFECTIVE DATE. I I 12 WHEREAS, the City of Fort Walton Beach is coming to the end of