Okaloosa County School Board — Workshop Meeting, May 21, 2020 — reading text

Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 5-26-20.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Payroll Warrant Register and Accounts Payable Warrant Register for April 2020, totaling $24,333,652.24; and Bank Transfers for April 2020, totaling $5,000,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 21, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $24,333,652.24 and Bank Transfers in the amount of $5,000,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for April 2020, totaling $24,333,652.24; and Bank Transfers for April 2020, totaling $5,000,000.00. File Attachments 10 - MIS 3478 - Warrant Register - April 2020.pdf (87 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Tag-On Bid Purchase Over $25,000: Charron Sports Services, Ltd., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 21, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $29,298.00 Budgeted : Yes Budget Source : Capital Funds, Project 4325 Stadium Repairs -District Wide Recommended Action : Motion to approve the quotes from Charron Sports Services, Ltd. for repair and maintenance of gymnasium bleachers throughout the district for a total amount of $29,298.00. Public Content Request approval of the quotes from Charron Sports Services, Ltd. for repair and maintenance of gymnasium bleachers throughout the district for a total of $29,298.00, based on tag-on bid ITB 17C-65K Palm Beach Schools. Funds will be paid from Capital Funds, Project 4325 Stadium Repairs -District Wide. Copies of the individual quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments BAKER.pdf (800 KB) BRUNER MS.pdf (806 KB) CRESTVIEW HS.pdf (804 KB) CHOCTAW HS.pdf (809 KB) DAVIDSON MS.pdf (804 KB) DESTIN MS.pdf (809 KB) FORT WALTON BEACH HS.pdf (810 KB) LAUREL HILL.pdf (804 KB) LEWIS MS.pdf (802 KB) MEIGS MS.pdf (805 KB) NICEVILLE HS.pdf (805 KB) NORTHWOOD ES.pdf (808 KB) PRYOR MS.pdf (807 KB) RUCKEL MS.pdf (804 KB) SHOAL RIVER MS.pdf (805 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Tag-On Bid Purchase Over $25,000: Apple Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 21, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $111,720.00 Budgeted : Yes Budget Source : Federal Funds, Project 0415 Title IV - SS & AEG Recommended Action : Motion to approve the purchase of computer equipment from Apple Inc. in the amount of $111,720.00. Public Content Request approval to purchase computer equipment from Apple Inc. in the amount of $111,720.00. The purchase is made through State of Florida NASPO Participating Addendum Number 43211500-WSCA-15-ACS. Funds will be paid from Federal Funds, Project 0415 Title IV - SS & AEG. A copy of the quote is attached. For additional information, please contact Tami Ellis, Specialist, Curriculum at (850) 833-4122. File Attachments APPLE QUOTE.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Renewal of ITB 17-F-226 Ramp Systems & Stair Systems, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 21, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 5343 District Wide Ramp Replace Recommended Action : Motion to approve the renewal of ITB 17-F-226 Ramp Systems and Stair Systems through Clay County School District, effective June 1, 2020 through May 31, 2021. Public Content Request renewal of ITB 17-F-226 Ramp Systems and Stair Systems through Clay County School District. The bid is based on fixed prices and will be used on an as needed basis. Funds will be paid from Capital Funds, Project 5343 District Wide Ramp Replace. The contract is effective June 1, 2020 through May 31, 2021. A copy of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments RENEWAL OF ITB 17-F-226.pdf (9,291 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Renewal of ITB 17-03 Fire Extinguishers and Kitchen Hood Systems Inspection, Maintenance and Repair, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 21, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2395 Safety/ADA - District Wide Recommended Action : Motion to approve the renewal of ITB 17-03 Fire Extinguishers and Kitchen Hood Systems Inspection, Maintenance and Repair, effective May 10, 2020 through May 9, 2021. Public Content Request approval to renew ITB 17-03 Fire Extinguishers and Kitchen Hood Systems Inspection, Maintenance and Repair. The award is based on fixed prices and will be used on an as needed basis. The vendor is The Hiller Companies. Funds will be paid from Capital Funds, Project 2395 Safety/ADA - District Wide. The contract is effective May 10, 2020 through May 9, 2021. Copies of the vendor renewal confirmation and original award tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments RENEWAL OF ITB 17-03.pdf (143 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Renewal of ITQ 2540-MST Locker Purchase and Service, presented by Vince Windham,