Okaloosa County School Board — Workshop Meeting, October 28, 2024 — reading text

to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Stop Loss Renewal for the 2025 Plan Year, presented by Lee Hale, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval Meeting : Oct 28, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 28, 2024 Absolute Date : Oct 28, 2024 Fiscal Impact : Yes Dollar Amount : $48,463.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the Stop Loss renewal for the 2025 plan year. Public Content The Board has previously approved the Benefits Oversight Group's (BOG) recommendation for the renewal of the group medical, dental, vision, life and long-term disability plans for the 2025 plan year. The Stop Loss Insurance rate was preliminary at that time and has since been recalculated by the vendor, based on updated data, to reflect an increase of 3.7% over the current plan year. The BOG is recommending that the existing aggregate and specific stop loss insurance through Sirius America Insurance Company be renewed per the terms illustrated in the attached document resulting in an increase of 3.7% or $48,463.00 when compared to the rate paid for calendar year 2024. File Attachments 2025 Stop Loss Comparison.pdf (276 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Superintendent's Human Resources Recommendations Subject : 8.1 (Information Only) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Oct 28, 2024 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 125663 106215 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 (Information Only) Deferred Retirement Option Program, presented  by Lee Hale, Assistant Superintendent, Human Resources. Meeting : Oct 28, 2024 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). NEW DROP ENTRIES Employee Name EID Position Location DROP Start Date Karen McVay 114214 Dean of Students Wright ES 10/01/24 Christine Sadler 105701 Teacher Wright ES 10/01/24 Ingrid Rodgers 107107 Teacher Wright ES 11/01/24 Perry Rich 111334 Supervisor Print Shop 01/01/25 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.3 Request to advertise a Public Hearing for adoption of a new job description for Program Director, Payroll, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 28, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a new job description for Program Director, Payroll. Public Content A Public Hearing will be advertised to receive public input and consider approval on the new job description for Program Director, Payroll. For additional information, please contact Julie Perry at 850-833-5840. File Attachments Program Director - Payroll.pdf (73 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.4 Request to advertise a Public Hearing for adoption of a new job description for Site Based Tech, Athletic Facilities, presented by Lee Hale, and recommended by the Superintendent for approval. Meeting : Oct 28, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a new job description for Site Based Tech, Athletic Facilities. Public Content A Public Hearing will be advertised to receive public input and consider approval on the new job description for Site Based Tech - Athletic Facilities. For additional information, please contact Grant Meyer at 850-226-4851. File Attachments Site Based Tech - Athletic Facilties.pdf (26 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.5 Request to advertise a Public Hearing for adoption of a new job description for Specialist, Facilities, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 28, 2024 - Workshop Meeting Type : Action Preferred Date : Oct 28, 2024 Absolute Date : Oct 28, 2024 Recommended Action : Motion to approve the request to advertise a Public Hearing for  adoption of a new job description for Specialist, Facilities. Public Content A Public Hearing will be advertised to receive public input and consider approval on the new job description for a Specialist, Facilities. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Specialist - Facilities.pdf (152 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.6 Department Staffing Restructure, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 28, 2024 - Workshop Meeting Type : Action Preferred Date : Oct 28, 2024 Absolute Date : Oct 28, 2024 Fiscal Impact : Yes Dollar Amount : $3,944.00 Budgeted : No Budget Source : Capital Transfer & General Fund Recommended Action : Motion to approve the request to restructure the Maintenance Department. Public Content The Maintenance Department is requesting to restructure their department as shown on the attached spreadsheet. The majority of the department is funded by transferring Capital funding to the General Fund. The requested position changes funded by Capital consist of deleting 1.00 Carpenter I and adding 2.00 Site Based Technicians. This will be an additional cost to Capital funding in the amount of $53,559. The department also employs a grounds crew in a General Fund project. They are requesting to delete 1.00 Grounds II position from this project which will save the General Fund $49,615. The net cost is $3,944 (increase to Capital of $53,559 and decrease to General of $49,615). For more information, please contact Lee Hale at 850-533-5801. File Attachments Restructure - Maintenance 2024-10-15.pdf (69 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.7 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 28, 2024 - Workshop Meeting Type : Action Preferred Date : Oct 28, 2024 Absolute Date : Oct 28, 2024 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments October 28, 2024 Updated Separations, Public.pdf (59 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.8 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the