Okaloosa County School Board — Workshop Meeting, October 28, 2024 — reading text

Monthly Financial Statement for September 2024. Public Content The financial statement for the month ending September 30, 2024, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2024-09.pdf (185 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 28, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 10.28.2024.pdf (65 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 28, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $13,500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2024-10-28.pdf (114 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Payroll Warrant Register and Accounts Payable Warrant Register totaling $58,402,845.64; Self-Health Insurance Claims and Fees totaling $2,656,465.58; and Bank Transfers totaling $35,000,000.00 for September 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 28, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $58,402,845.64, Self- Health Insurance Claims and Fees in the amount of $2,656,465.58, and Bank Transfers in the amount of $35,000.000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $58,402,845.64; Self- Health Insurance Claims and Fees totaling $2,656,465.58; and Bank Transfers totaling $35,000,000.00 for September 2024 are being presented to the School Board. File Attachments 03 - MIS 3478 - Warrant Register - September 2024.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 RFP 24-03 Information Technology Seat Management Outsourcing: Committee Recommendation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 28, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the committee's recommendation for RFP 24-03 Information Technology Seat Management Outsourcing. The committee recommends entering into contract negotiations with the highest ranked respondent, Teleforce, LLC. Copies of the RFP Committee Recommendation and the minutes from the committee meeting are attached. Public Content Request approval of the committee's recommendation for RFP 24-03 Information Technology Seat Management Outsourcing. The committee recommends entering into contract negotiations with the highest ranked respondent, Teleforce, LLC. Copies of the RFP Committee Recommendation and the minutes from the committee meeting are attached. For additional information, please contact Eric Mitchell, Director, Information Systems, at (850) 689-7153. File Attachments RFP24-03 Committee Recommendation.pdf (95 KB) 10-8-2024 RFP Selection Committee Meeting - Minutes.pdf (58 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Tag-On Bid Purchase Over $50,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 28, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 28, 2024 Absolute Date : Oct 28, 2024 Fiscal Impact : Yes Dollar Amount : $1,862,785.99 Budgeted : Yes Budget Source : Capital Fund - 1.50 Mill & Sales Tax, Project 0319 DW HVAC Replacement Recommended Action : Motion to approve the purchase of HVAC equipment and services from Trane for Choctawhatchee High School $222,322.42, Crestview High School $456,860.84, Fort Walton Beach High School $413,722.06, Niceville High School $542,956.90, and Okaloosa Technical College $226,923.77, for a total of $1,862,785.99. Public Content Request approval to purchase HVAC equipment and services from Trane for Choctawhatchee High School $222,322.42 (1.50 Mill), Crestview High School $456,860.84 (1.50 Mill), Fort Walton Beach High School $413,722.06 (1.50 Mill), Niceville High School $542,956.90 (Sales Tax), and Okaloosa Technical College $226,923.77 (1.50 Mill), for a total of $1,862,785.99. The purchase is made through OMNIA/Racine Contract #3341 and funds will be paid from Capital Fund, Project 0319 DW HVAC Replacement. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at, (850) 689-7159. File Attachments CHOCTAW HS QUOTE.pdf (1,045 KB) CRESTVIEW HS QUOTE.pdf (901 KB) FWBHS QUOTE.pdf (973 KB) NICEVILLE HS QUOTE.pdf (3,317 KB) OTC QUOTE.pdf (711 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Multi-Year Agreement: Nutrislice, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 28, 2024 - Workshop Meeting Type :