Okaloosa County School Board — Workshop Meeting, October 28, 2024 — reading text

Monday, October 28, 2024 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2024 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Oct 28, 2024 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Oct 28, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Oct 28, 2024 - Workshop Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for September 2024, presented by Julie Perry, Chief Financial Officer. Meeting : Oct 28, 2024 - Workshop Meeting Type : Report Public Content In-County Travel paid for September 2024, presented by Julie Perry, Chief Financial Officer. File Attachments In-County Travel Summary 10.28.2024.pdf (69 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for September 2024, presented by Julie Perry, Chief Financial Officer. Meeting : Oct 28, 2024 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for September 2024, presented by Julie Perry, Chief Financial Officer. File Attachments Out-of-County Travel Summary 10.28.2024.pdf (60 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 State of Florida Auditor General, Operational Audit Report No. 2025- 032, October 2024, presented by Julie Perry, Chief Financial Officer Meeting : Oct 28, 2024 - Workshop Meeting Type : Information Public Content The State of Florida Auditor General has issued Operational Audit Report No. 2025-032, October 2024. The Auditor General requests that this report be presented to the District School Board at its next meeting and that it be filed as a part of the public records of the Board, making mention of this fact in the Minutes of the Board. File Attachments Auditor General Operational Audit FY 2024.pdf (2,930 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Quarterly Report: Service Agreements Under the $10,000 Threshold for Internal and Budgetary Funds, presented by Vince Windham, Program Director, Purchasing. Meeting : Oct 28, 2024 - Workshop Meeting Type : Information Public Content Each quarter, the Purchasing Department provides a list of the Internal and Budgetary Funds Service Agreements having a value less than $10,000 that have been entered into by schools/departments. The attached reports show the Service Agreements for the first quarter of fiscal year 2024-2025 (July 2024 through September 2024) sorted by school/department and by provider. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments SA totals Q1 Provider FY24-25.pdf (148 KB) SA totals Q1 School FY24-25.pdf (150 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Oct 28, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Motion to approve the Minutes of the Special Meeting of October 14, 2024; Minutes of the Workshop Meeting of October 14, 2024; Minutes of the Regular Meeting of October 14, 2024, recommended by the Superintendent for approval. Meeting : Oct 28, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Special Meeting of October 14, 2024; Minutes of the Workshop Meeting of October 14, 2024; Minutes of the Regular Meeting of October 14, 2024. File Attachments 10-14-2024 Special Meeting - Attorney-Client Session - DRAFT.pdf (56 KB) 10-14-2024 Workshop - DRAFT.pdf (130 KB) 10-14-2024 Meeting - DRAFT.pdf (76 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Budget Amendment #1 - Fiscal Year 2024-2025, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 28, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,996,849.10 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #1 - Fiscal Year 2024- 2025. Public Content On September 9, 2024, the School Board adopted the budget for fiscal year 2024-2025. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of September 2024:  Fund Name Fund No. Amount Special Notes Grants = $755,072; Charter Capital Transfer to General General Fund 1010 $3,321,142.23 = $1,354,395 Debt Service Funds 2xxx 884.96 Charter Capital = $1,354,395; COP 2024 Transfer to Capital Project Funds 3xxx 6,192,167.76 Sales Tax = $4,131,126 Other Special Revenue Funds - Federal 42xx/44xx 452,956.00 Other Special Revenue Funds - Miscellaneous 49xx 0.00 (Internal Funds) Other Special Revenue Funds - School Food 5020 29,698.15 Service Internal Service Funds (Self-Insured Medical) 7xxx 0.00 Total - All Funds $9,996,849.10 File Attachments !BA 01 - Sept 2024.pdf (1,893 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Monthly Financial Statement for September 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 28, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve