Okaloosa County BOCC — May 6, 2014 — Minutes — reading text

your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the min- utes of the meeting, who should incorporate the form in the minutes. wv w * w * * * * * * * ® * a] e APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you otherwise may participate in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. iF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: « You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on other side) CE FORM 8B - EFF. 1/2000 PAGE 4 APPOINTED OFFICERS (continued) * A-copy of the form must be provided immediately to the other members of the agency. * The form mustbe read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: * You must disclose orally the nature of your conflict.in the measure before participating, « You must complete the farm and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is fled. — DISCLOSURE OF LOCAL OFFICER'S eres (a) A measure came or will come before my agency which (check one) inured to my special private gain or loss; inured to the special gain or loss of my business associate, inured to the special gain or loss of my relative, inured to the special gain or loss of. . _ . , bY whom | am retained; or inured to the special gain or loss of __ . ae _ _ , Which is the parent organization or subsidiary of a principal which has retained me. (b) The measure before my agency and the nature of my conflicting interest in the measure is as follows: Agenda, Lem Vir. Q, The re Levenced item tel ated ho the lente. ok on ently Wwhieh emobys oy wile, FS mera c) Cnach Aviation. The Idem Dyn) not ev\ uve. to tha G2 ciel Km or loss of My belt Nor My wit, LASSI f Date Filed . Signature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. CE FORM 88 - EFF, 1/2000 PAGE 2 use portion of parking lot at Boardwalk for 2014 Emerald Coast Challenge Motorcycle Rodeo and waive permit fees Mr. Parisot stated this is a two part request—one, for approval of the permit and two, for waiver of the permit fees. Mr. Parisot made motion, seconded by Mr. Boyles, to approve the Special Event Permit as requested and to waive the permit fees. 5 yeas. 12. Public Works: Special Event Permit request from The Lutheran Churches of the Emerald Coast for use of John Beasley Park for Easter Sunrise Service Mr. Parisot stated this is another two part request—permit and waiver of fees. He then made motion, seconded by Mr. Amunds, to approve the Special Event Permit as requested and to waive the permit fees. Mr. Amunds suggested the Board consider a discussion on a policy to waive permit fees for non-profit organizations on a future agenda. Mr. Parisot asked if that could be made part of the Purchasing Policies. Mr. Stewart replied it should be established as a separate policy. 5 yeas. 17. Facilities Maintenance: Appointment of selection committee for Construction Manager for new Sheriff's Building in Shalimar: Ernie Padgett, County Administrator; Major J.D. Peacock, Sheriff's Office; Don Turner, Facilities Maintenance; Jason Autrey, County Engineer; and Elliot Kampert, Growth Management Mr. Don Turner, Facilities Maintenance Director, stated he received a request from the Sheriff's Office to replace Major J.D. Peacock with Major Arnold Brown on this’ selection committee. He advised he has no objection to this request. Mr. Boyles said he is satisfied with the diversity on this committee and made motion, seconded by Mr. Harris, to approve the appointments and to replace Major Peacock with Major Brown. 5 yeas. 22. Public Safety: Authorization to begin contract coordination process for EMS billing services with Advanced Data Processing, Inc. (ADPI) /Intermedix Mr. Parisot commented this is the company the county previously has done business with (since 1999) and has been satisfied with their services. When the contract was competitively rebid, the same company was awarded the bid but the county received annual savings totaling $118,000. Mr. Parisot made motion, seconded by Mr. Boyles, to authorize staff to begin the contract process with ADPI. 5 yeas. April 1, 2014 ~8- Minute Book 71, Page 8 Okaloosa County Board of County Commissioners PUBLIC WORKS - NATURE LAKE PHASE I, ACCEPT INTO WARRANTY PERIOD Mr. John Hofstad, Public Works Director, reported the developer for Nature Lake Phase I is requesting the project be accepted into the county's temporary maintenance/18-month warranty period. He also requested acceptance of Amendment #1 to Whitney Bank Irrevocable Standby Letter of Credit No. SB72258L in the amount of $250,000. The amendment extends the expiration date to April 1, 2016. Mr. Harris made motion, seconded by Mr. Boyles, to accept Nature Lake Phase I into the warranty period and to accept the Letter of Credit. 5 yeas. PUBLIC WORKS - APPROVAL OF FDOT TRIP AGREEMENT FOR IMPROVEMENTS TO P,J. ADAMS PARKWAY Mr. Hofstad requested approval of a resolution supporting a Florida Department of Transportation (FDOT) Transportation Regional Incentive Program (TRIP) grant for improvements for the P.J. Adams Parkway/ Antioch Road alignment. He advised that FDOT found $2.2 Million to give the county to kick off design and the first phase of the project. Mr. Boyles made motion, seconded by Mr. Harris, to adopt the resolution supporting the FDOT TRIP grant. Mr. Parisot recommended the Chairman be authorized to send letters of thanks to FDOT Secretary Prasat and District Three Secretary Barfield. Mr. Boyles amended his Motion to include this authorization for the Chairman. Mr. Harris confirmed his second. 5 yeas. RESOLUTION NO. 14-75 TOURIST DEVELOPMENT —- REVISED PETER MAYER TASK ORDER NO, 112 Mr. Ed Schroeder, Tourist Development Director, stated Task Order No. 112 with Peter Mayer was originally approved on November 19, 2013. He advised there is another aspect pertaining to on-line media advertising to be included in the task order. Mr. Schroeder stated the proposed revised Task Order #112 for the on-line marketing package will total $191,000. Mr. Harris made motion, seconded by Mr. Amunds, to approve this revised task order. 5 yeas. HUMAN RESOURCES - HR POLICY MANUAL CHANGES Mrs. Kay Godwin, Human Resources (HR) Director, requested approval of an anti-fraud policy. Other changes to existing policies (definitions, attendance and leave, uniforms) are relatively minor and primarily for clarification. She stated April 1, 2014 -9- Minute Book 71, Page 9 Okaloosa County Board of County Commissioners the anti-fraud policy applies to the officials, employees, advisory board members, vendors, and anyone having business with the county. Upon inquiry by Mr. Parisot, Mrs. Godwin explained the definition of full-time employment was changed from 32 hours to 30 hours in September 2010. She said this complies with new health code regulations which states that employees working 30 ar more hours must he provided with health ineurance. Mr. Parisot made motion, seconded by Mr. Boyles, to approve the proposed HR Policy Manual changes. 5 yeas. PURCHASING - AUCTION OF SURPLUS ITEMS, CEILING TILES FROM SHALIMAR ANNEX Mrs. Zan Fedorak, Purchasing Manager, stated her original agenda item was to request authorization to auction ceiling tiles from the Shalimar Annex. However, because of the rains over the weekend most of those ceiling tiles were damaged. Therefore, her request to auction these items is removed. PURCHASING - UPDATE ON PREVIOUS AUCTIONS Mrs. Fedorak reported the county received $17,957.50 in revenues from an auction on January 31. On February 21 the county realized $3,400 and on March 31 $13,000 was received. She also pointed out auctioning the two motorcycles brought in $46,500. Mrs. Fedorak noted previous auctions have brought in between $5,000 and $7,000. PURCHASING - RFP/RFQ FOR PHASE III OF GULF POWER SITE CERTIFICATION PROGRAM Mr. Parisot asked for a status report on advertising an RFP or RFQ for consulting services for the third phase of the Gulf Power site certification program. Mrs. Fedorak replied we cannot advertise a RFP (request for proposals) for engineering services. She said Mr. Stewart and Airports staff provided helpful information in this regard. Mrs. Fedorak stated the county can take advantage of its current contract with AVCON and can issue a task order for data collection. She advised that AVCON has prepared a task order for consideration and it will he on the next agenda. She said this proposal has been vetted through the County Attorney and County Engineer. Mrs. Fedorak estimated the cost of the task order to be $185,000. April 1, 2014 -10- Minute Book 71, Page 10 Okaloosa County Board of County Commissioners GROWTH MANAGEMENT - FINAL PLAT APPROVAL FOR NATURE LAKE PHASE I Mr. Elliot Kampert, Growth Management Director, presented the final plat of Nature Lake Phase I for approval. This project is a 92-lot single-family detached residential subdivision as submitted by David Smith with Innerlight Engineering Corporation on behalf of the property owner, CG Olson LLC. The property contains 107.3 acres and is located north of Lake Silver Road and west of Dogwood Drive in Crestview. Mr. Harris made motion, seconded by Mr. Amunds, to grant final plat approval for Nature Lake Phase I. 5 yeas. WATER & SEWER - CONSTANTINE ENGINEERING REVISION #1 TO TASK ORDER NO. 70 FOR THE EAST COUNTY REPUMP STATION PROJECT Mr. Jeff Littrell, Water & Sewer Director, requested approval of Revision #1 to Task Order #70 with Constantine Engineering. This revision will add $12,800, bringing the total cost of Task Order #70 to $164,300. Mr. Harris made motion, seconded by Mr. Boyles, to approve Revision #1 to Task Order #70 with Constantine Engineering. 5 yeas. WATER & SEWER - AGREEMENT TO ACCEPT LEACHATE FROM WASTE MANAGEMENT’S SPRINGHILL LANDFILL Mr. Littrell stated staff was approached by Waste Management of Leon County, Inc. about Okaloosa County receiving, treating, and disposing of landfill leachate. He said the suggested price ($.10 per gallon) would be advantageous to Okaloosa County Water & Sewer. Mr. Amunds questioned why Waste Management has approached Okaloosa County rather than Leon County or any other wastewater treatment facility that is closer to the landfill. Mr. Littrell replied the Arbennie Pritchett WWIF is state of the art. He added Waste Management has taken the leachate to other facilities but those plants were not able to process the leachate without disturbing the environmental balance of the facility. Mr. Littrell said they had the same problem initially by treating the leachate the same as effluent but discovered a way to process the material without hurting balance in the pliant. Mr. Parisot spoke about the various items which could be in a landfill and in the leachate and asked if OCWS could reject a April 1, 2014 -11- Minute Book 71, Page 11 Okaloosa County