Okaloosa County BOCC — May 6, 2014 — Minutes — reading text

April 1, 2014 Regular Meeting The regular Tuesday Meeting was called to order at 8:30 a.m. at the Okaloosa County Courthouse in Crestview. Members present were Charles K. Windes, Jr.; Chairman; Nathan Boyles, Vice Chairman; Wayne Harris; Dave Parisot; and Don Amunds. Also present were Gary J. Stanford, Finance Officer, Clerk’s Office; Ernie Padgett, County Administrator; Greg Stewart, County Attorney (seated at dais at 8:55 a.m.); and representatives of the media. PRESENTATIONS - EMPLOYEE SERVICE AWARDS Mr. Padgett presented service awards to the following employees: Tim Durbin---------~------ Ten Years Joe Davila--------~------- Fifteen Years Kenneth Worley~-~-------- Twenty Years Adam Odom-----~----------- Twenty-five Years Sue Barrow----~----------- Retirement PUBLIC INFORMATION OFFICER UPDATES Mrs. Kathy Newby, Public Information Officer, highlighted the following items: 6 The Okaloosa County Commission on the Status of Women will be taking nominations for the 2014 Women’s Wall of Honor through April 15. ® April is General Aviation Month. The combined total economic impact of Bob Sikes Airport and Destin Airport is $542 Million. e April is also Fair Housing Month. e Northwest Florida Regional Airport opens a Bark Park and Pet Relief Area. e An example of gas tax dollars at work can be seen with the new road graders being used by the Public Works Department. e The Okaloosa County Seal was featured in the National Association of Counties County News on March 10, 2014. COUNTY ADMINISTRATOR'S UPDATE Mr. Padgett stated last week while attending Legislative Day in Tallahassee, several county representatives met with Senators and one of the Governor's representatives to discuss the issues regarding the Department of Juvenile Justice (DJJ). He pointed April 1, 2014 ~1- Minute Book 71, Page 1 Okaloosa County Board of County Commissioners out that Okaloosa County, as well as 25 to 30 other counties, was overcharged by DJJ. Mr. Padgett reported they made the rounds to discuss the illegal DJJ charges and overpayment by Okaloosa County to the tune of $3 Million. He said there was not a good reception on the part of the State to fund DJJ to a point where the counties can be repaid. (Mr. Padgett referred to the court case which found the DJJ charges to be unlawful.) Mr. Padgett said the counties have tried to be reasonable, noting they have not asked for the State to write a check to reimburse them but have asked for a credit over the next few years. He stressed this has been outlined to the State. Mr. Padgett stated the best that is coming out of Tallahassee is possible payback over the next 23-year period. Continuing, Mr. Padgett stated an advertised workshop for DJuU was to be held last Thursday from 9 a.m. until noon and he decided to attend. He listed the items to be discussed on the workshop agenda. Mr. Padgett said that meeting was called to order at 9:02 a.m. and adjourned at 9:12 a.m. He expressed exasperation that a State agency with an advertised workshop and published agenda was only in session for ten minutes. With regard to the Governor’s position on this matter, Mr. Padgett reported that Mrs. Rogers of the Governor’s Office told him the Governor will wait to see what comes out of the Legislature. He said the Board will have to make a decision on what course to pursue after the Legislative Session ends. COMMISSIONER'S MINUTES Mr. Harris stated, “It is April and we are the fools.” Mr. Amunds commended Public Works for the work being done at Veterans Park on Okaloosa Island. Mr, Boyles advised he has nothing. Mr. Parisot stated there was an editorial in the Sunday edition of the newspaper which reported the State has an excess of $1.2 Billion. He felt repayment to the counties for overpayments to DJJ could be taken from this surplus. Mr. Windes stated Elder Services has requested he become the liaison commissioner to the organization and advised he will fill that position. April 1, 2014 -2- Minute Book 71, Page 2 Okaloosa County Board of County Commissioners PUBLIC COMMENTS RELATING TO AGENDA Mr. Harold LaFountain, Crestview, stated there are several requests on today’s agenda for use of public beaches. He said it would be nice to know how much these groups pay to use the beaches. Mr. Parisot responded the fees are listed on the permit requests in the on-line agenda package. Mr. LaFountain replied that he does not have internet service. VISITORS - SHAUN MAY AND KATIE HOLBROOK, FLORIDA DEPARTMENT OF HEALTH, REQUEST FOR CONSIDERATION OF MEMORANDUMS OF AGREEMENT Mr. Shaun May and Ms. Katie Holbrook, representing the Florida Department of Health, came forward to discuss consideration of the county entering into two Memorandums of Agreement (MOAs). Ms. Holbrook said the MOAs would be for emergency public health situations. Mr. May said their proposal is for use of the Emerald Coast Convention Center (ECCC) and the Boardwalk on Okaloosa Island as Strategic National Stockpile Points for dispensing medicine in the event of an emergency public health issue. He clarified the emergency situation would be the next level above the H1-N1l event a few years ago. Mr. May stated distribution centers would be set up throughout the county and these two points would serve South Okaloosa County. He said it is not for an exercise or “table top” but would be for actual activation. Mr. Amunds made motion, seconded by Mr. Parisot, to approve the MOAS. Mr. Boyles stated Mr. May and Ms. Holbrook did a great job and noted the internal coordination sheet for the Health Department was signed off by nine individuals. He advised the problem is these documents have not gone through the county’s review process. Mr. Boyles pointed out the Tourist Development Department, which oversees the ECCC, was not in the loop and did not know this item was coming before the Board. He also pointed out one of the proposed MOAS states it is between the Health Department and ECCC which is not appropriate and should be between the Health Department and Okaloosa County. Mr. Boyles recommended the proposed documents go through the county's internal review process and follow up with approval of the documents on the Consent Agenda at a future meeting. Mr. May said there must be some miscommunication because their intent was for county review with approval at a future date. He added the correction Mr. Boyles mentioned has already been made. April 1, 2014 -3- Minute Book 71, Page 3 Okaloosa County Board of County Commissioners In response to this discussion, Mr. Stewart came to the dais (8:55 a.m.) and stated he is aware of the issues and stated county staff will review the documents. Upon inquiry by Mr. Windes, Mr. Stewart suggested no action be taken today. Mr. Amunds withdrew his motion and recommended the proposed MOAs be routed through Public Safety. Mr. Boyles responded the MOAs should be routed through all appropriate departments according to policy. Mr. Parisot made motion, seconded by Mr. Harris, to table consideration of this item. Ms. Holbrook stated she did catch the error referenced above and supplied corrected documents to the county. She added that she spoke with Bill Leaman, ECCC Manager, and James Puckett of the Parks Department last August about this proposal, advising they were aware of it and were supportive. 5 yeas. PUBLIC HEARING - RESOLUTION SUPPORTING ISSUANCE OF $6 MILLION OF UTILITIES SYSTEMS REVENUE BONDS, SERIES 2014 FOR AUBURN WATER SYSTEM Mr. Stanford read the advertised legal notice for public hearing to consider adoption of a resolution approving the issuance of $6 Million in Okaloosa County Florida Utilities System Revenue Bonds, Series 2014 to be loaned to the Auburn Water System for the purpose of financing all or a portion of the costs for acquisition, construction and equipping of improvements to the utility. Mr. Boyles stated the Auburn Water System is a client of his law firm and he will abstain from participation on this item. Mr, Mark Mustian, attorney with Nabors, Giblin & Nickerson, stated the proposal was brought to the Board earlier in the year. He said this is a tried and true process and the county would be a conduit for the bonds. Mr. Mustian stated the action does not impact the full faith and credit of the county. He explained that Auburn Water System (AWS) is a private entity and must go through several processes for bond issuance and this public hearing is on step in that process. Pursuant to the IRS Code, the county must approve the bond issuance and AWS will apply to the State for the funds. Mr. Windes opened the floor for public comment. There was none. April 1, 2014 -4- Minute Book 71, Page 4 Okaloosa County Board of County Commissioners Mr. Harris made motion, seconded by Mr. Parisot, to adopt the resolution. 4 yeas, 1 abstained. (Mr. Boyles abstained.) RESOLUTION NO. 14-70 CONSENT AGENDA APPROVAL Mr. Windes stated Facilities Maintenance has asked for #17 to be removed for discussion. Mr. Boyles requested Items #2, #3, #5, and #8 be pulled for separate action. Mr. Parisot asked for Items #9 and #12 to be pulled for discussion and Item #22 to be pulled for a comment. Mr. Harris made motion, seconded by Mr. Parisot, to approve Items #1, #4, #6, #7, #10, #11, #13 through #16, #18 through #21, and #23 through #29: 1. Information Systems: Task Order #14 with World Fiber (Contract #C10-1838-is) for $100,000 4. Airports: Verizon Site Access Agreement for Northwest Florida Regional Airport 6. Airports: Joint Participation Agreement with FDOT for grant to overlay aircraft parking apron at Bob Sikes Airport and signature resolution RESOLUTION NO. 14-71 7. Airports: Joint Participation Agreement with FDOT for grant for erosion and infrastructure upgrade at Bob Sikes Airport and signature resolution RESOLUTION NO, 14-72 10. Public Works: Special Event Permit request from Island Sands Beach Weddings for wedding (Heather Brand and Jason Parrish) with approximately 160 people in attendance on May 31, 2014 on public beach behind Pelican Isle Condominiums 11. Public Works: Authorize Chairman to sign State Water Artificial Reef Permits for Fish Haven 13, Fish Haven 14, Fish Haven 15 and Fish Haven 16 13. Public Works: Amendment to SCS Engineers Task Order #46 on Contract C06-1353PW, reducing manpower and fee estimate from $100,100 to $91,300 14. Public Works: Special Event Permit request from Impact Life Church for use of Ross Marler Park for an Easter Egg Hunt 15. Public Works: Special Event Permit request from Tammy Davis for wedding (Tammy Davis and Floyd Upshaw) with approximately 120 people in attendance on May 10, 2014 at John Beasley Park April 1, 2014 -5- Minute Book 71, Page 5 Okaloosa County Board of County Commissioners | FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS T NAYE—FIRST mt vented - NAME OF BOARD, COUINC! COMMISSION, AUTHORITY, OR COMMITTEE Deoodsarr_ ouv"\Sy/ omni S$r Oo“ pa Pwa Rea RS dO ” THe BOARD, COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ON CH | SERVE IS A UN Sas Wii Mescn | y &. Ker ‘Low ; OUNTY . } + 3 coun | TAME O86 TICAL SUBDIVISION: atl ma Fe! WHICH VOTE ASC a COB Oe 00 SA, . Cowty 4 / ) / | 4 . MY POSITIONS M cvecrive 0 APFOINTIVE f WHO MUST FILE FORM 8B This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies equally to members of advisory and non-advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. . Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending _ on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing the reverse side and filing the form. INSTRUCTIONS FOR