Okaloosa County School Board — Workshop Meeting, October 9, 2014 — reading text

recommended by the Superintendent for approval. Meeting : Oct 9, 2014 - Workshop Meeting Type : Action (Consent) Budget Source : Special Revenue, Project 5488, DODEA - Science Recommended Action : Motion to approve the change order for the exempted purchase from 7-Dippity, which was previously School Board approved on August 25, 2014. The change order is to increase the amount of the purchase from $305,912.00 to $583,983.00, an increase of $278,071.00. The increase will cover the cost of increased responsibilities. Funding for the increase will be paid from Special Revenue, Project 5488, DODEA - Science. Copies of the Change Order and original School Board approval documents are attached. Public Content Motion to approve the change order for the exempted purchase from 7- Dippity, which was previously School Board approved on August 25, 2014. The change order is to increase the amount of the purchase from $305,912.00 to $583,983.00, an increase of $278,071.00. The increase will cover the cost of increased responsibilities. Funding for the increase will be paid from Special Revenue, Project 5488, DODEA - Science. Copies of the Change Order and original School Board approval documents are attached. For additional information, please contact Kaye McKinley, Assistant Superintendent at (850) 833-5888. File Attachments 7-Dippity.pdf (56 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Increase to Exempted Purchase: Blackboard Connect, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 9, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,981.25 Budgeted : Yes Budget Source : General Funds, Project 3007, School Notification System Recommended Action : Motion to approve an increase to the Blackboard Connect K-12 Basic Service renewal amount, which was previously approved on September 8, 2014 in the amount of $39,012.50. The increase, in the amount of $1,981.25, is to cover additional enrolled students, for a revised total of $40,993.75. All funds will be paid from General Funds, Project 3007, School Notification System, and the purchase is exempt under 6A-1.012(11)(a). A copy of the previously approved documents are attached. Public Content Request approval to increase the Blackboard Connect K-12 Basic Service renewal amount, which was previously approved on September 8, 2014 in the amount of $39,012.50. The increase, in the amount of $1,981.25, is to cover additional enrolled students, for a revised total of $40,993.75. All funds will be paid from General Funds, Project 3007, School Notification System, and the purchase is exempt under 6A-1.012(11)(a). A copy of the previously approved documents are attached. For additional information, please contact Andy Johnson, Specialist, Safe Schools at (850) 689-7198. File Attachments BOARD APPROVED DOCS-RENEWAL OF BLACKBOARD CONNECT CONTRACT.pdf (329 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 ITB 15-04 Catalog Discount Term Contract- School Bus Parts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 9, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the committee's recommendation to award ITB 15-04 Catalog Discount Term Contract- School Bus Parts to LBS, South, LLC, Matthew's Buses, Inc., O'Reilly Auto Parts, and Ward International Truck, based on percentage off pricing. This is a five (5) year contract, effective October 14, 2014 through October 13,  2019. Parts will be purchased on an as needed basis. A copy of the award recommendation is attached. Public Content Request approval of the committee's recommendation to award ITB 15-04 Catalog Discount Term Contract-School Bus Parts to LBS, South, LLC, Matthew's Buses, Inc., O'Reilly Auto Parts, and Ward International Truck, based on percentage off pricing. This is a five (5) year contract, effective October 14, 2014 through October 13, 2019. Parts will be purchased on an as needed basis. A copy of the award recommendation is attached. File Attachments ITB 15-04_TAB.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Service Agreement #15-63 The Emerald Coast Science Center, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 9, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $800.00 Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve Service Agreement #15-63 between The Emerald Coast Science Center, Inc., and The School  Board of Okaloosa County, FL. This is a global service agreement for use by any school in the district. The Provider will conduct a two (2) hour evening program entitled "Family Science Night", and will supply 20 interactive science demonstrations for students and families. The Provider will supply all materials and equipment, as well as setup, and overall supervision of the event. Recipient will provide twenty (20) volunteers to accompany experiments. The Provider will be paid $400.00 per event for a total contract amount not to exceed $800.00 per school. All funds will be paid by the individual participating school. The contract is effective October 14, 2014 through June 30, 2015. A copy of the contract is attached. Public Content Request approval of Service Agreement #15-63 between The Emerald Coast Science Center, Inc., and The School Board of Okaloosa County, FL. This is a global service agreement for use by any school in the district. The Provider will conduct a two (2) hour evening program entitled "Family Science Night", and will supply 20 interactive science demonstrations for students and families. The Provider will supply all materials and equipment, as well as setup, and overall supervision of the event. Recipient will provide twenty (20) volunteers to accompany experiments. The Provider will be paid $400.00 per event for a total contract amount not to exceed $800.00 per school. All funds will be paid by the individual participating school. The contract is effective October 14, 2014 through June 30, 2015. A copy of the contract is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments SA# 15-63.pdf (47 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22