Okaloosa County School Board — Workshop Meeting, October 9, 2014 — reading text

Evaluation Committee Recommendation is attached. Public Content Motion to approve the committee's recommendation to enter into contract negotiations with the highest ranking respondent, Siemens Industry, Inc. Final ranking as follows: 1) Siemen's Industry, Inc. 2) Ameresco, Inc. 3) Cenergistic, Inc. A copy of the Evaluation Committee Recommendation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments RFQU 14-01 Meeting Minutes 9-17-2014.pdf (365 KB) RFQU14-01_Committee Recommendation.pdf (16 KB) RFQU 14-01 Meeting Minutes 8-26-2014.pdf (268 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Renewal of RFB 10-B06 Site Improvements - Time & Materials, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Oct 9, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General and Capital Funds, Various Projects Recommended Action : Motion to approve the renewal of RFB 10-B6 Site Improvements - Time & Materials, Categories B and C, for an additional five (5) year period, effective through October 13, 2019. The vendor is Cole Services. Category A was deemed unnecessary and therefore, not renewed. Services will be used on an as needed basis and funding will be paid from general and capital funds, various projects. Copies of the original award tabulation and recommendation, and vendor renewal confirmation are attached. Public Content Motion to approve the renewal of RFB 10-B6 Site Improvements - Time & Materials, Categories B and C, for an additional five (5) year period, effective through October 13, 2019. The vendor is Cole Services. Category A was deemed unnecessary and therefore, not renewed. Services will be used on an as needed basis and funding will be paid from general and capital funds, various projects. Copies of the original award tabulation and recommendation, and vendor renewal confirmation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments SIGNED RENEWAL OF RFB 10-B6.pdf (1,016 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Tag-On Bid Purchase: Musco Lighting, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 9, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 5308, Crestview - BB Field Lights Recommended Action : Motion to approve the purchase from Musco Lighting in the amount of $199,800 for the Crestview High School Baseball Field Relighting Project, through previously approved tag-on bid #RFP 13/14-8 Various Equipment & Amenities for Parks & Playgrounds-Clay County Board of County Commissioners. Funds will be paid from Capital Funds, Project 5308, Crestview - BB Field Lights. A copy of the quote is attached. Public Content Motion to approve the purchase from Musco Lighting in the amount of $199,800 for the Crestview High School Baseball Field Relighting Project, through previously approved tag-on bid #RFP 13/14-8 Various Equipment & Amenities for Parks & Playgrounds-Clay County Board of County Commissioners. Funds will be paid from Capital Funds, Project 5308, Crestview - BB Field Lights. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments MUSCO LIGHTING.pdf (31 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Tag-On Bid: 12-F-214 Ramp Systems and Stair Systems, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 9, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2353, Portable Repairs & Relocations Recommended Action : Motion to approve tagging on with School District of Clay County bid #12-F-214 Ramp Systems and Stair Systems, to be used on an as needed basis. The awarded vendor is G & A Manufacturing. Funding will be paid from Capital Funds, Project 2353, Portable Repairs &  Relocations. Copies of the bid documents are attached. Public Content Motion to approve tagging on with School District of Clay County bid #12- F-214 Ramp Systems and Stair Systems, to be used on an as needed basis. The awarded vendor is G & A Manufacturing. Funding will be paid from Capital Funds, Project 2353, Portable Repairs & Relocations. Copies of the bid documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments CLAY CO TAG-ON BID.pdf (117 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Exempted Purchase: Certiport, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 9, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $104,980.00 Budgeted : Yes Budget Source : General Funds, Project 3105, Instructional Materials - Textbook Recommended Action :  Motion to approve the purchase of Certiport site licenses to be used district wide for certification testing throughout the 2014-2015 school year. The combined cost of the products is $104,890 and will be paid from general funds, project 3105, Instructional Materials - Textbook. This purchase is exempt through 6A-1.012 (11) (b). Copies of the quotes are attached. Public Content Motion to approve the purchase of Certiport site licenses to be used district wide for certification testing throughout the 2014-2015 school year. The combined cost of the products is $104,890 and will be paid from general funds, project 3105, Instructional Materials - Textbook. This purchase is exempt through 6A-1.012 (11) (b). Copies of the quotes are attached. For additional information, please contact April Branscome, Specialist, Choice at (850) 833-5858. File Attachments Certiport.pdf (1,757 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Change Order to Exempted Purchase: 7- Dippity, presented by Vince Windham, Program Director, Purchasing, and