Okaloosa County School Board — Workshop Meeting, October 9, 2014 — reading text

Internal funds due to completion of the Niceville High School Boys Baseball Cage Self-Help Project (4303). Public Content Approval is requested to return the residual funds of $16,578.48 from the Niceville High Boys Baseball Batting Cage Self-Help Project (4303) to the Niceville High School Baseball Internal funds. Mr. Jeff Palmer, Principal, Niceville High School, has notified Finance of the completion of the self-help project. With the support of volunteers, donations of both labor and materials, the project came in below the estimated cost and Mr. Palmer is requesting the return of the residual funds. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Self-help Project to Renovate the STEMM Academy Multipurpose Room requested by the STEMM Academy presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Oct 9, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 13, 2014 Absolute Date : Oct 13, 2014 Recommended Action : Motion to approve the self- help project to renovate the Multipurpose Room at the STEMM Academy Public Content Approval is requested for the self-help project submitted by the STEMM Academy. The project purpose is to renovate finishes in the STEMM Academy multipurpose room by giving portions of the room an industrial feeling representing the inside of an aircraft hanger. The goal is to enhance student experience and pride. The changes will reflect aspects of the academy's mission and better convey the mission to prospective students and visitors. These changes will also provide a more functional area for Engineer's for America activities by raising the existing ceiling. This project is 100% funded by the Air Force Armament Museum Foundation. See attached letter from Paul Maryeski, Executive Director of the Museum. The School District Finance Department has received funds in the amount of $60,000.00 to set up a funding account for this project. File Attachments STEMM Self help project docs renovate multipurpose room.pdf (102 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Contract Extension Agreement between the School Board of Okaloosa County and Doolittle Institute, Inc., presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Oct 9, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 13, 2014 Absolute Date : Oct 13, 2014 Recommended Action : Motion to approve the Contract Extension Agreement between the School Board of Okaloosa County and Doolittle Institute, Inc., effective November 1,  2014 through October 31, 2015. Public Content Approval is requested for the extension of the agreement between the School Board and Doolittle Institute, Inc. for an additional year effective November 1, 2014 and ending October 31, 2015. This is an extension of the Educational Program Support Agreement dated September 24, 2012, and had been renewed on November 1, 2013. File Attachments Doolittle contract Extension Agreement 11-1-14 to 10-31-15.pdf (23 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Single Stream Recycling Opportunities with the City of Fort Walton Beach for the Okaloosa County School District, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Oct 9, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 13, 2014 Absolute Date : Oct 13, 2014 Recommended Action : Motion to approve the single stream recycling opportunities offered by the City of Fort Walton Beach. Public Content The City of Fort Walton Beach Solid Waste Division is offering to the School District an opportunity to implement a single stream recycling program. There are two (2) options being provided: Option 1 is a conservative start-up program offering a potential savings of approximately $7,332.60 per year. Option 2 allows for greater participation offering a potential savings of approximately $10,988.16 per year. File Attachments City of FWB proposal for recycling program.pdf (231 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Recycle Program Opportunity with Waste Management, Inc. of Florida presented by Dr. Bill Smith, Director of Facilities and recommended by the Superintendent for approval. Meeting : Oct 9, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 13, 2014 Absolute Date : Oct 13, 2014 Recommended Action : Motion to approve the recycling program offered by Waste Management, Inc. of Florida. Public Content Waste Management has provided the following information: An outline for service whereby Okaloosa County schools served by Waste Management are able to participate in a recycle program. Offering Recycle at the schools reinforces the student’s educational curriculum and commitment to improve the local and global environment. By implementing a Recycle program at each school they service, and allowing for a 6-9 month learning and participation curve, they estimate the schools could save nearly $6,000 annually. Additionally, they are prepared to provide 5-6, 18-gallon bins for each school’s commons areas to assist in the collection of recyclable material. Their front load cans have a large sticker on the front to remind participants what is considered acceptable recycle material, plus they can provide a handout on recyclable material for each school to distribute. Included on the spreadsheet is pricing for full service waste and recycle collection at Lewis Middle School and the STEMM Academy in Valparaiso. File Attachments Waste Management proposal for recycling 10-1-14.pdf (251 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 RFQU 14-01 Energy Conservation and Management Program Selection Committee Recommendation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 9, 2014 - Workshop Meeting Type : Action (Consent) Budget Source :  To be determined after contract negotiations. Recommended Action : Motion to approve the committee's recommendation to enter into contract negotiations with the highest ranking respondent, Siemens Industry, Inc. Final ranking as follows: 1) Siemen's Industry, Inc. 2) Ameresco, Inc. 3) Cenergistic, Inc. A copy of the