Okaloosa County BOCC — August 6, 2013 — Def reimb JPA and Signature Resolution — reading text

Agreement shall be initiated. 18.10 Final Invoice: The Agency must submit the final invoice on this project to the Department within 120 days after the expiration of this Agreement. 19.00 Agreement Format: All words used herein in the singular form shall extend to and include the plural. All words used in the plural form shall extend to and include the singular. All words used in any gender shall extend to and include all genders. 20.00 Execution of Agreement: This Agreement may be simultaneously executed in a minimum of two counterparts, each of which so executed shall be deemed to be an original, and such counterparts together shall constitute one in the same instrument. 21.00 Restrictions on Lobbying: 21.10 Federal: The Agency agrees that no federal appropriated funds have been paid or will be paid by or on behalf of the Agency, to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. If any funds other than federal appropriated funds have been paid by the Agency to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Joint Participation Agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying,” in accordance with its instructions. The Agency shall require that the language of this section be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. 21.20 State: No funds received pursuant to this contract may be expended for lobbying the Legislature or a state agency. 725-030-06 PUBLIC TRANSPORTATION OGC - 0513 Page 13 of 14 22.00 Vendors Rights: Vendors (in this dacument identified as Agency} providing goods and services to the Department should be aware of the following time frames. Upon receipt, the Department has five (5) working days to inspect and approve the goads and services unless the bid specifications, purchase order or contract specifies otherwise. The Department has 20 days to deliver a request for payment (voucher) to the Department of Financial Services. The 20 days are measured from the latter of the date the Invoice is received or the goods or services are received, inspected and approved. . lf a payment is not available within 40 days after receipt of the invoice and receipt, Inspection and approval of goods and services, a separate interest penalty in accordance with Section 215.422(3)(b), F.S. will be due and payable, in addition to the invoice amount to the Agency. The Interest penalty provision applies after a 35 day time period to health care providers, as defined by rule, Interest penalties of less than one (1) dollar will not be enforced unless the Agency requests payment. Invoices which have to be returned to an Agency because of vendor preparation érrors will result ina delay in the payment, The invoice payment requirements do not start until a properly completed invaice is provided to the Department. A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for Agencies who may be experiencing problems in obtaining timely payment(s) fram the Department. The Vendor Ombudsman may be contacted at (850} 413-8516 or by calling the Division of Consumer Services at 1-877-693-5236. 23.00 Public Entity Crime: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any pubtic entity in excess of the threshold amount provided in s. 287.017, F.S. for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 24.00 Discrimination: An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property ta a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity. 25.00 E-Verify Vendors/Contractors: 1. shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Vendor/Contractor during the term of the contract; and 2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employrnent eligibility of all new employees hired by the subcontractor during the contract term. 726-090-06 PUBLIC TRANSPORTATION aGc 08g Page 14 of 14 Financia} Project No(s),42561 728401 Contract Ne. Agreement Date IN WITNESS WHERECF, the partles hereto have caused these presents be executed, the day and year first above written. AGENCY Okaloosa County BOCC AGENCY NAME Don R. Amunds SIGNATORY (PRINTED OR TYPED} FDOT See attached Encumbrance Form for date of Funding Approval by Comptroller LEGAL REVIEW QEPARTMENT OF TRANSPORTATION SIGNATURE Chairman Board of County Commissioners DEPARTMENT OF TRANSPORTATION Director, Transportation Development TITLE THLE FINANCIAL PROJECT # 42561729401 EXHIBIT "A" PROJECT DESCRIPTION AND RESPONSIBILITIES This exhibit forms an integral part of that certain Joint Participation Agreement between the State of Florida, Department of Transportation and Okaloosa County Board of County Commissioners referenced by the above Financial Project Number. PROJECT LOCATION: Bob Sikes Airport (CEW), 5551 John Givens Road, Crestview FL PROJECT DESCRIPTION, SCOPE OF WORK. & DELIVERABLES: Entrance Road at Bob Sikes Airport. The proposed project consists of planning, alignment alternatives and concept, environmental analysis, design, permitting construction and construction administration of approximately 1.5 miles of new roadway with tractor-trailer design and loading standards to improve access to the Bob Sikes Airport (CEW) in Crestview, FL. The new asphalt roadway extending north at an intersection of US Highway 90 with turn lane and median improvements on the existing highway and will feature up to a divided four-lane corridor with landscaping, signage, pavement marking and lighting throughout, The project must also improve existing, unpaved roads that will receive traffic from the new roadway in order to safely accommodate increased traffic loads. Therefore, the project will include paving and alignment of Skyline Drive and D Ray Lane to Fairchild Road, and intersection improvements at John Givens Road and Hare Street. The project will also require installation and relocation of utilities and signage and way finding in order to effectively direct vehicular traffic from Interstate 10 and State Road 85 to the new airport access. Additionally, program management fees and administrative costs will be included in the total project cost, SPECIAL CONSIDERATIONS BY AGENCY: The audit report(s) required in paragraph 7.60 of the Agreement shall include a schedule of project assistance that will reflect the Department's contract number, Financial Project Number and the Federal Identification number, where applicable, and the amount of state funding action (receipt and disbursement of funds) and any federal or local funding action and the funding action from any other source with respect to the project. SPECIAL CONSIDERATIONS BY DEPARTMENT: Effective July 1, 2010, Section 215.971, Florida Statutes (F.S.) now requires all new Joint Participation Agreement (JPA) the Department executes to clearly document contract deliverables and establish minimum level of services. The JPA scope of services will be required to clearly divide project tasks into quantifiable, measurable, and verifiable units of deliverables that must be received and accepted by the Department, in writing, prior to payment for services. Each deliverable must specify the required level of service to be performed and the Department’s criteria for evaluating successful completion. Once the following items have been submitted to and approved in writing by the Department they will be added to this JPA under Exhibit “A” to meet the deliverable requirements under Section 215.971 E.S.: Scope of Services Design Phase 1. Asigned copy of the approved scape of services and schedule of values 3. that are Incorporated into an agreement between the Agency and its third- party consultant. The scope of services must include or incorporate by reference a schedule of values that will be used to approve and make payments to the third-party consultant. The scope of services and Included schedule of values must be approved in writing by the Department before the Agency enters into an agreement with its third-party consultant. The schedule of values shall be a complete and detailed itemization describing each subcategory of work and related pay items and their associated total value, quantity, unit of measurement and unit price/cost. The consultant should invoice the Agency on a regular basis using the approved schedule of values and one of the following methods: Percentage Completed. For this method the consultant's Invoice should list a detail description of each task in the approved scope of services and schedule of values, the dollar value amount for the item, the percentage competed for the item, and the dollar value for the percentage completed. Completed Tasks. For this method the consultant’s invoice shauld list a detail description of each task in the approved scope of services and schedule of values, the dollar value amount for each item, indicate which task have been completed, and the dollar value for each task completed. The Agency shall sign each invoice submitted to the Department and certify thereon that the Agency has verified that the percentages of and/or task completions are correct and that the amounts indicated on the invoice are correct. , Any change(s) to the approved scope of services or schedule of values will require a change order approved by the Department, and signed by the Agency and the third-party consultant. Invoices incorporating unapproved changes cannot be submitted by the Agency or paid by the Department. Construction Phase A, A signed copy of the approved scope of services and schedule of values that are incorporated into an agreement between the Agency and its construction contractor, The scope of services must include or incorporate by reference a schedule of values that will be used to approve and make payments to the contractor. The scope of services and included schedule of values must be approved in writing by the Department before the Agency