Okaloosa County BOCC — April 27, 2013 — Action Item Printout — reading text

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: March 19, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Enhanced Recycling DEPARTMENT: Public Works BCC DISTRICT: All STATEMENT OF ISSUE: Waste Management, Incorporated (WMI) has provided two proposals: one to provide enhanced recycling (1-1-1) throughout the County franchised areas and one to leave big can recycling in place as part of the current 2-1-1 service level in the two Shalimar pilot areas for the balance of the existing contract period. BACKGROUND: In previous Board action, approval was given to advertise a public hearing to solicit comments both for and against franchising commercial garbage collection services throughout the five franchise areas of unincorporated Okaloosa County. At the same time, interest was expressed from members of the Board as to the impact of the commercial collection announcement on potential negotiations with WMI concerning enhanced recycling. WMI provided a proposal (see attached) on the enhanced recycling initiative recently which is essentially the same as their December proposal. The Board elected to forego County-wide 1-1- 1 services when this was presented in December and wait until 2016 to competitively bid said services. In consideration of the Board’s action in December and given that WMI’s latest offer mirrors their prior offer, staff does not recommend a change in position from the Board’s previous action on this item. Secondly, WMI responded to an inquiry on the cost of keeping the 96-gallon recycling carts in use in the service areas where the pilot was conducted. Attached is a letter dated March 8, 2013 that provides two options for leaving the carts in place: • $1.90/home per month for the 2,300 homes in the current pilot project (maintenance will be the responsibility of WM) OR • Okaloosa county can purchase the carts for $130,000 (maintenance will be the responsibility of the County). Note that the cost of the first option equates to about $157, 000. Both options appear to be high in that the containers are now a year old and are essentially used carts whose original purchase price was reportedly around $52 per container or $119,600. Should the Board elect to reimburse WMI for the cost of the cans, consideration should be given to funding the cost through the Solid Waste reserve fund account. OPTIONS: Approve/Disapprove continuing large can recycling and 2-1-1 service in the two Shalimar pilot program areas through an increased monthly charge of $1.90 per customer, or by a one-time purchase price of $130,000 for 2,300 96-gallon roll carts. RECOMMENDATIONS: Staff requests Board consideration for one of the following two options: 1) Continue large can recycling with 2-1-1 service in the two pilot areas for $1.90/month per customer or a one-time purchase of 2,300 96-gallon roll carts at a cost of $130,000, or 2) Discontinue large can recycling service in the two Shalimar pilot areas and resume standard 2-1- 1 service with 18-gallon bins. RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator