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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: February 19, 2013
TO: Honorable Chairman and Members of the Board
FROM: Daniel O'Byrne
SUBJECT: Revised Tourist Development O&P Manual
DEPARTMENT: Tourist Development
BCC DISTRICT: All
STATEMENT OF ISSUE: At the February 5,2013 Board of County Commissioners meeting,
the Board directed Special Counsel to review and revise the Tourist Development Operations &
Procedures Manual to further implement the measures that have been adopted and to simplify
and clarify the procedures contained therein. The revisions to the Tourist Development
Operations & Procedures Manual also incorporate recommendations contained in the Auditor
General's Operational Audit, Report No. 2013-085.
BACKGROUND: The following changes have been incorporated into the attached (clean and redline
versions with support documents - 5 total) Tourist Development Operations & Procedures Manual:
• Eliminates any reference to the Emerald Coast Convention & Visitors Bureau, Inc.
O Counsel will be recommending the dissolution of the corporation as it is no longer
necessary.
• Revises the composition, appointment and terms of Council members to mirror Section
125.0104(4)(e), F.S.
• Expressly states that all Council meetings shall be properly noticed, open to the public, and
minutes be recorded. Further, Council members are prohibited from discussing with each other
matters on which foreseeable action will be taken by the Council.
• Requires the Chairman of the Council to sign minutes of each Council meeting.
• Eliminates the Marketing Committee.
• Requires purchases of equipment over $2,500 to be handled through the Purchasing Department,
rather than through advertising agencies.
• Amends the Special Event Grant criteria and guidelines to incorporate Sponsorships and requires
final approval from the Director rather than the Council.
• Adds the Special Event and Sponsorship Application form and Post-Event Evaluation form.
OPTIONS: Approve/Disapprove
RECOMMENDATIONS: Approve and adopt the revised Tourist Development Operations &
Procedures Manual.
RECOMMENDED BY:
APPROVED BY:
James D. Curry, County Administrator