Okaloosa County School Board — Regular Meeting, October 9, 2023 — reading text

Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.10 Tag-On Bid Purchase Over $50,000: Patterson Pope c/o Center Line Associates, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $77,699.60 Budgeted : Yes Budget Source : Capital Fund, Project 4203 DW Furniture, Fixtures and Equipment Recommended Action : Motion to approve the purchase of equipment from Patterson Pope c/o Center Line Associates for a total amount of $77,699.60. Public Content Request approval to purchase equipment from Patterson Pope c/o Center Line Associates for a total amount of $77,699.60. The purchase is made through Sourcewell Contract #010920-SPC, and funding will be paid from Capital Fund, Project 4203 DW Furniture, Fixtures and Equipment. Copies of the quote documents are attached. For additional information, please contact Eric Mitchell, Director, IT, at (850) 689-7153. File Attachments QUOTE.pdf (1,538 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.11 Tag-On Bid Purchase Over $50,000: Outdoor Aluminum, Inc.,  presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 09, 2023 Absolute Date : Oct 09, 2023 Fiscal Impact : Yes Dollar Amount : $394,489.00 Budgeted : Yes Budget Source : Capital Funds (1.5 Mill), Project 4204 - DW - Athletic Facilities Recommended Action : Motion to approve the purchase of stadium equipment for Lewis School from Outdoor Aluminum, Inc. for a total of $394,489.00. Public Content Request approval to purchase stadium equipment for Lewis School from Outdoor Aluminum, Inc. for a total of $394,489.00. The purchase is made through TIPS Contract #20080101 and funds will be paid from Capital Fund, Project 4204 Athletic Facilities. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments OUTDOOR ALUMINUM QUOTE.pdf (202 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.12 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 09, 2023 Absolute Date : Oct 09, 2023 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated October 9, 2023. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated October 9, 2023. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for October 9, 2023 Board Meeting.pdf (97 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.13 IT Seat Management Outsourcing Agreement Contract Modification Agreement Change Order 22, by and between The School Board of Okaloosa County, Florida, and CACI, INC-FEDERAL, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 09, 2023 Absolute Date : Oct 09, 2023 Fiscal Impact : Yes Dollar Amount : $38,441.34 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve IT Seat Management Outsourcing Agreement Contract Modification Agreement Change Order 22 by and between The School Board of Okaloosa County, Florida, and CACI, INC.-FEDERAL effective October 1, 2023. Public Content The scope of this Change Order is to establish changes to the following line items on the monthly invoice effective October 1, 2023 as follows: 1. LAN and Maintenance: Beginning October 1, 2023-June 30, 2024= $13,310.79 monthly for extended maintenance support for Extreme Network Equipment (asset list attached); (previously $9,039.53)- an increase of $4,271.26 monthly due to an increase in the number of assets supported. All other items remain unchanged. For additional information, please contact Dustin Keith, Specialist, Seat Management at (850) 689-7151. File Attachments Change Order 22.pdf (1,461 KB) 2023-2024 OCSD Extreme Annual Asset Support Renewals.pdf (40 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.14 Memorandum of Agreement between The School Board of Okaloosa County, Florida, and Flagler Hospital, Inc to provide coordination and case management of mental health services for students to outside mental health service providers with parent consent for referral, presented by Teri Schroeder, Program Director, Student Services and recommended by the Superintendent for approval. Meeting : Oct 9, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 09, 2023 Absolute Date : Oct 09, 2023 Fiscal Impact : No Recommended Action : Motion to approve Memorandum of Agreement between the Okaloosa County School