Okaloosa County BOCC — February 18, 2014 — Task Order 55 Amendment 1 — reading text

TASK ORDER APPROVAL FORM CONTRACT #: _€03 - 0927- GM TASK ORDER #: __55 Amen B13,125 addi Honal BCC TASK ORDER AMOUNT: $_# 13,125 City of Crestview OFFERED BY CONSULTANT: Okaloosa County TWansit FIRM'S NAME Ruth Lovejoy REPRESENTATIVE'S PRINTED NAME Qt RR eet a SIGNATURE | | Executive Dire chow danvary 2, 2o'4 TITLE RECOMMENDED FOR APPROVAL (Department Director) SIGNATURE, €\\iok Koppert Diveckor TITLE \ (2G [2.0.4 ay COUNTY ADMINISTRATOR (if applicable) Sree V7 DATE DATE. APPROVED BY OKALOOSA COUNTY (Per Purchasing Manual) « — $25,000 or less approved by Purchasing Director e Between $25,001 and $50,000 approved by Purchasing Director and County Administrator e — Inexcess of $50,000 approved by the Board. Ze 4h door a PURCHASING DIRECTOR fr\a[20r4 DATE CHAIRMAN (if applicable) DATE Contracted Transportation Services Task Order No. 55 Amend.1 Contractor: Okaloosa County Transit (OCT) Contract No.: C03-0927-GM, Agreement for Operation of Okaloosa County Public Transit Task Order Description Provide deviated fixed route service in Fort Walton Beach and Crestview. OCT to provide monthly invoices. Funding is being provided by the following local funding sources and therefore all terms and conditions apply: Grant Program: Local Funds Granting Agency: Okaloosa County Board of County Commissioners Grant No.: N/A CSFA No.: N/A Period of Services: October 1, 2013 through September 30, 2014 Cost of Services: General Fund $290,775.00 (Original FY14 Budget) General Fund $13,125.00 (Additional BCC Funding approved 11/4/2014) General Fund $13,125.00 (Additional City of Crestview funding received 11/20/2014, deposited to General Revenue) REVISED General Fund Total: $317,025.00 Authorization Okaloosa County Transit (OCT) Okaloosa County Board of County Commissioners OCT has been informed of, understands, (approved in accordance with the Purchasing Policy) and agrees to comply with the applicable compliance requirements. Ruth Lovejoy, CCTM, Executive Director Elliot L. Kampert, Director a. (2 Y 2/12/2013 } Signature and Date Signature and Date Charles K. Windes, Chairman Approved by Name, Title Signature and Date CONTRACT, LEASE, AGREEMENT CONTROL FORM Date: 11/18/2013 Contract/Lease Control #: C14-2114-BCC Bid #: Contract/Lease Type: Award To/Lessee: Owner/Lessor: Effective Date: Term: Description of Contract/Lease: Department: Department Monitor: Monitor's Telephone #: Monitor's FAX # or E-mail: Closed: N/A MOA CITY OF CRESTVIEW OKALOOSA COUNTY 11/05/2013 02/02/2014 FIXED ROUTE TRANSIT SERVICE BCC —CHAIRMAN 850-651-7105 AMUNDS@CO.OKALOOSA.FL.US cc: Finance Department Contracts & Grants Office MEMORANDUM OF AGREEMENT BETWEEN OKALOOSA COUNTY AND = THE CITY OF CRESTVIEW FOR THE PROVISION OF FIXED ROUTE TRANSIT SERVICE THIS AGREEMENT is made and entered into this 5th day of November ___, 2013, by and between the CITY OF CRESTVIEW, FLORIDA, (hereinafter referred to as “CITY”), and OKALOOSA COUNTY, FLORIDA (hereinafter referred to as “COUNTY”). WHEREAS, as provided in Chapters 125 and 166, Florida Statutes, the parties hereto . have the common power to provide and operate public transportation systems; and WHEREAS, through a contracted, not-for-profit transit company, the COUNTY operates a system of public transit routes in certain incorporated and unincorporated areas using a combination of federal, state, and local funds and maintains said systems in accordance with all applicable local, state, and federal guidelines, and WHEREAS, due to budgetary constraints, the COUNTY can no longer by itself provide the required local funds to match the state and federal funds with which the fixed transit routes are funded, and has in its FY 2014 budget eliminated two fixed routes (Route 11 and Route 12) that serve the Crestview area, with the proviso that these routes may be restored if the CITY provides half of the local match required to operate these routes; and WHEREAS, the COUNTY and CITY desire to maintain a system of fixed bus routes for the provision of public transportation in and around the CITY and linking with other parts of the COUNTY; and WHEREAS, the COUNTY and CITY are agreeable to providing funds for fixed route transit service under the terms and conditions hereinafter set forth. SECTION 1. PURPOSE 1.1 It is the purpose of this AGREEMENT to provide funding for the provision of fixed route transit service in the Crestview area for the period of time beginning on November 4, 2013 and ending on February 2, 2014. 1.2. It is understood by the parties hereto that a subsequent agreement with additional funds shall be needed to continue fixed route service following the termination of this AGREEMENT. SECTION 2. CITY RESPONSIBILITIES: 2.1 CITY shall provide $13,125 which it will use as its contribution of local funds for the operation of Routes 11 and 12 as shown in Exhibit “A.” Such payment shall be made to COUNTY in the form of check made payable to the Okaloosa County Board of County Commissioners within one week of the signing of this Agreement. CONTRACT # C14-2114-BCC ca CRESTVIEW ROUTE TRANSIT SERV; EXPIRES: 02/02/2014 ICE 2.2 CITY shall assist the COUNTY in evaluating the effectiveness of Routes 11 and 12, and shall participate in any discussions or efforts to alter these routes to provide more effective service. The CITY acknowledges that alterations of routes must be done in compliance with the COUNTY’S adopted transportation policies, including public notification requirements. 2.3 CITY shall direct questions or concerns regarding the operation of Routes 11 and 12 to the COUNTY as the Operator’s contract is with the COUNTY. SECTION 3. COUNTY RESPONSIBILITIES: 3.1. COUNTY shall provide $13,125 which it will use as its contribution of local funds for the maintenance of Routes 11 and 12 as shown in Exhibit “A.” 3.2. COUNTY shall, with the assistance of the CITY, evaluate the effectiveness of Routes 11 and 12, and shall cause these routes to be altered if, with concurrence of CITY, such alterations are projected to increase the efficiency of the routes. The COUNTY acknowledges that alterations of routes must be done in compliance with the COUNTY’S adopted transportation policies, including public notification requirements. SECTION 4. TERM This Memorandum of Agreement shall take effect upon November 5, 2013, and shall remain in effect until February 2, 2014. SECTION 5: LIABILITY: Pursuant to section 768.28, Florida Statutes, each party shall insure its interest against any and all damages, losses or claims, including, but not limited to, legal fees and expenses, to the extent that such damages, losses or claims are attributable to actions, omissions or negligence arising from the terms or existence of this agreement. Further, nothing in this agreement shall be deemed a waiver of immunity of limits of liability by either the City or County, including their supervisors, officers, agents and employees and independent contractors, beyond any statutory limited waiver of immunity or limits of liability and nothing in this agreement shall inure to the benefit of any third party for the purpose of allowing any damage, loss, or claim which would otherwise be barred by the parties’ rights so sovereign immunity or by operation of law. IN WITNESS WHEREOF, the parties have caused their hand to be set by their respective authorized officials hereto as of the date and year first above written. City of Crestview - { Abit Cable David Cadle, Mayor City of Crestview ATTEST: Maahed In llory Elizabeth Roy, City Clerk City of Crestview The form and legal sufficiency of the foregoing has been reviewed and approved by the City Attorney Okaloosa County Don R. Amunds, Chairman Denakt-R-Amunds, Chairman Board of County Commissioners ATTEST: fo kaloosa County, Florida ——— ay eee ercoei OF, ‘CHILD: "3 PAM wy EXPIBIT A 1 of 2 OLD BETHEL RD AIRPORT RD 19 20 a] ; J op 2 Lry n Ww 2 g at URTH AVE ae ] RD Ave 17, “3 RICHBURG LN ne Rapa ieeastek pues NORTH OKALOOSAN (MEDICAL®CENTER ys ST w . INTERSTATE 10 = sy peat IKDDISON RUACE | amu Pa APARTMENTS ce 7 2 as HUGO 7 $ aimee se ? GARRETT PITsil o Ga NMoLEvens Fr er a EXHIBIT A 2 of 2 IN AMES | Lee Boe rea a [8 {f. i é x COURTHOUSE TRANSFER IO N LLOYD ST on (Oy ee) ee DERTIO CHILD'S'FAMILIES { pigs veraten yy 7 CRESTVIEW,CITYHALL NMEDICAIPCENTE MIRAGE, RUBY LN Se emg Soe Regular Meeting (North) Minutes November 5, 2013 28. Request approval of a final payment in the amount of $5,460.50 on the contract ending 09/30/13 with Technology Integration Group for consulting engineering services 29. Request approval of final payment in the amount of $5,092.40 on the contract ending 9/30/2013 with CH2M HILL Engineers, Inc. for Engineering Services. 30. Request approval of final payment to C. W. Roberts Contracting, Inc for supply of asphalt products in the amount of $14,428.22 ; 31. Request approval of final payment to Fort Walton Concrete for ready mix concrete in the amount of $440.00. 32. Request approval of final payment to Vulcan Materials for limestone base and miscellaneous road materials in the amount of $3,700.93 33. Request approval of final payment to Sandman, LLC, in the amount of $27,364.00 for beach cleaning services. 34. Request approval of and authorize the Chairman to execute an Agreement with Okaloosa Community Development Corporation for SHIP Program Administrative Services. VII. Department Business 1. Elliot Kampert/Growth Management a. Request Approval of Memorandum of Agreement with City of Crestview to Provide Funding for Transit Routes 11 and 12 for 90 days. District: All | RESULT: ADOPTED [UNANIMOUS] | MOVER: Wayne Harris, Commissioner District 1 ' | SECONDER: Nathan Boyles, Commissioner, District 3 | AYES: Amunds, Boyles, Harris, Parisot, Windes | 2. Richard Brannon/Purchasing a. Request approval to award a contract to Sixel Consulting for Air Service Development Consulting Services for the Northwest Florida Regional Airport. District: All Okaloosa County Board of Commissioners Page 4 Printed 11/6/2013 OKALOOSA COUNTY PURCHASING DEPARTMENT 602-C NORTH PEARL ST. CRESTVIEW FL 32536 850-689-5960 / 850-689-5032 (FAX) January 27, 2014 MEMORANDUM TO: Ernie Padgett, County Administrator FROM: Joanne Kublik, Contracts and Lease Coordinator RE: Task Order No. 55 Amendment 1 — Okaloosa County Transit, Contract C03-0927-GM Please review and sign the above referenced task order (1 copy), and return to me as soon as possible. Thank you for your assistance, and please let me know if you have any questions. Best regards,