Fort Walton Beach Ordinance — 2129--Amending COO Chapter 4.01.02 Purchasing Spending Limits — reading text

READING DATE 1st 17ffliffl ORDENANCIE 2129 2nd mown AN ORDINANCE OF THE CITY OF FORT WALTON BEACH, FLORIDA AMENDING THE CODE OF ORDINANCES, CHAPTER 4 FINANCE AND TAXATION SECTION 4. 01. 02 PURCHASING; APPROVING THE REVISED ADMINISTRATIVE POLICY NUMBER FIN- 09, PURCHASING; AND SETTING AN EFFECTIVE DATE. WHEREAS, pursuant to section 4. 01. 023, of the Code of Ordinances, all purchases must be made in accordance with approved and accepted procedures set forth in city code as adopted by city council; and WHEREAS, City Council finds it is in its best interest to amend the current Code of Ordinances for administrative practices for certain purchases and purchase amounts for better operation of city government; and WHEREAS, City Council wishes to amend section 4.01. 025, of the Code of Ordinances, the administrative practices used for purchases above the established threshold amounts to 50, 000 and will require council action and approval. NOW, THEREFORE, i:; E IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLO• IDA, AS FOLLOWS: SECTION 1. AUTHORITY AND INTENT The authority for enactment of this ordinance is pursuant to the powers vested in the City by Home Rule Authority of Section 166. 021( 1) of the Florida Statutes, the provisions of Chapter 162 of the Florida Statutes, and the City Charter. SECTION 2. AMENDMENT OF CHAPTER 4 - FINANCE & TAXATION The City Council amends Section 4. 01, Fort Walton Beach Code of Ordinances as follows: 4. 01 - FINANCE 4.01. 02 Purchasing. The following policies are hereby established for purchasing all supplies, materials and any other matter or commodity necessary for the operation of the affairs of the City: 4. 01. 021 Centralized Purchasing Departmentivision: Purchases for the requirements and operation of all City agencies are to be made through a centralized purchasing Depaitiientivision. Regulations for purchases by this depai4mentivision shall be as prescribed from time to time by the Council or the City Manager. 4.01. 022 Quality: All purchases shall be of a quality to suit the intended purposes at the least expense. 4.01. 023 Procedures: All purchases shall be made in accordance with approved and accepted procedures.  4. 01. 024 Practices for purchases of$ 20,00019, 999 or less: The administrative practices to be used for purchases of$20,00049, 999 or less shall be prescribed by the City Manager. Public advertisement and competition isare required for City purchases in exces;,of 20,00050,000 or more; provided, however, that -: .': -- -- ., : --• - - :.' purchases may be made at a cost below $ 2500050, 000 without public advertisement and bids and continuing contracts may be awarded consistent with Florida law. The establishment of threshold amounts does not preclude the City Manager from prescribing public advertisement and bids for purchases, --• - :. : .' : --- .:' below the establishment threshold amounts, including the awarding or rejection of bids in these categories. The awarding or rejection of bids above the established threshold amounts of 20,00050,000 and $ 2-53000requires Council action. The administrative practices used for these purchases requires Council action. The administrative practices used for these purchases will be subject to the annual audit and made a part of the report to the Council each year. SECTION 3. AMENDMENT OF CITY OF FORT WALTON BEACH ADMINISTRATIVE POLICY NUMBER - FIN- 09 PURC BASING The City Council hereby approves the revised administrative practices for these purchases as set forth in Administrative Policy Number FIN- 09 Purchasing provided in Exhibit A. SECTION 4. SEVERABILITY. In the event any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, it is the intent of City Council that such invalidity shall not affect any other provisions of the Ordinance which may be given effect without the invalid provision or application, and, to this end, the provisions of this Ordinance are declared severable. SECTION 5. EFFECTIVE DATE This Ordinance shall take effect immediately upon approval by the City Council and signature of the Mayor. Adopted: , Sepirrn lipr dG, a 3 chard A. Rynearson, ayor Attest: Approved for form legal sufficiency 1. P1' 2 Ki . Barnes, City Clerk F010 , w- -' otiberly Romano Kopp, Interim City Attorney Additions are underlined; .- - 4- N\ it I`• ps , S