Okaloosa County BOCC — December 16, 2014 — Nov4,2014 — reading text

resolutions. Upon inquiry by Mr. Amunds, Mr. Galvin confirmed the $1 Million spent for the interim line of credit will be repaid from this bond. Upon inquiry by Mr. Parisot, Mr. Galvin stated the money taken from reserve accounts to cover construction costs previously incurred have already been replaced. Mr. Harris made motion, seconded by Mr. Amunds, to adopt a resolution amending Resolution No. 09-190. 4 yeas. (Mr. Windes was not present.) RESOLUTION NO. 14-193 Mr. Harris made motion, seconded by Mr. Parisot, to adopt a resolution supplementing Resolution No. 09-190, delegating the Chairman and County Administrator to work with the financial advisor and underwriters regarding issuance of the county's Sales Tax Revenue Bonds, Series 2014. 4 yeas. (Mr. Windes was not present.) RESOLUTION NO. 14-192 November 4, 2014 -6- Minute Book 72, Page Al Okaloosa County Board of County Commissioners CONSENT AGENDA APPROVAL Mr. Harris made motion to approve the Consent Agenda. Mr. Parisot asked for Item #7 to be pulled for discussion. Mr. Harris then amended his motion, seconded by Mr. Parisot, to approve Items #1 through #6 and #8 through #28. 1. Airports: Amendment #1 to Michael Baker, Jr., Inc. lease for office space in the Baldwin Building at Northwest Florida Regional Airport 2. Airports: Amendment #1 to hangar lease for Block 8 Lot 1 at the Destin Airport held by Ray and Shelley Netherwood, amendment to square footage 3. Airports: Final payment to ERMC IV, LP in the amount of $14,774 for preventative maintenance and repairs’ to passenger loading bridges, ground power units, preconditioned air units, potable water, cabinets, ticket counter conveyor, baggage make up units, walkways, stairs, and security doors 4, County Administration: The following link is provided to review all warrants by the Okaloosa County Board of County Commissioners: http://ww.clerkofcourts.cc/bpccfinance/ 5. Finance: Budget Resolution and Transfer for FY 2014 (a) Resolution amending FY 2014 Budget, General Fund (Tourist Development Fund budget transfer) RESOLUTION NO. 14-194 (BA #160) (bob) Resolution amending FY 2014 Budget, County Trans- portation Trust Fund (transfer from Debt Service Fund to CTTF) RESOLUTION NO. 14-195 (BA #161) (c) Resolution amending FY 2014 Budget, Okaloosa Debt Service Fund (additional state revenue sharing proceeds) RESOLUTION NO. 14-196 (BA #162) (ad) Resolution amending FY 2014 Budget, Solid Waste Enterprise Fund (Tourist Development Fund budget transfer) RESOLUTION NO. 14-197 (BA #163) (e) Resolution amending FY 2014 Budget, Inspections Enterprise Fund (building permits) RESOLUTION NO. 14-198 (BA #164) (f£) Resolution amending FY 2014 Budget, Emergency Medical Services Enterprise Fund (ambulance fees and other revenue sources) RESOLUTION NO. 14-199 (BA #165) November 4, 2014 -7- Minute Book 72, Page 42 Okaloosa County Board of County Commissioners (g) Resolution amending FY 2014 Budget, Natural Disaster Special Revenue Fund (appropriations for 2014 flood event) RESOLUTION NO. 14-200 (BA #166) (h) Budget Transfer: Tourist Development Fund; moving funding to account for beach cleaning services to County Parks (General Fund) and tipping fees to Solid Waste; BT-14-58 (i) Budget Transfer: Natural Disaster Special Revenue Fund; provide local match of 12.5% for 2014 Flood Event; BT-14-59 6. County Administration: Authorization for Chairman to execute letter in support of the Northwest Florida Estuaries Restoration Program Proposal 8. County Administration: Public Event Permit request from NWFL Track Club for The Round The Bay Relay/Ultra Race 9. County Administration: Resolution authorizing Surety Land Title to prepare a quitclaim deed for the _ successful bidders converting their Okaloosa Island leasehold interest to fee simple title (Joseph Lee Christopher and Debra E. Beazley N/K/A Debra B. Christopher) RESOLUTION NO. 14-201 10. BCC Records: Minutes of September 15, 2014 Final Budget Hearing; September 16, 2014 Regular Meeting; and September 30, 2014 Special Meeting 11. Finance: Budget Resolutions and Transfers for FY 2015 (a) Resolution amending FY 2015 Budget, General Fund (FDOT Section 5311 Rural Public Transportation Grant) RESOLUTION NO. 14-202 (BA #1) (b) Resolution amending FY 2015 Budget, General Fund (appropriations from Eglin AFB for trash removal on federal property) RESOLUTION NO. 14-203 (BA #2) (c) Budget Transfer: E-9-1-1 Operations Fund; encumbrances carried forward from FY 2014; BT-15-2 (a) Budget Transfer: Tourist Development Special Revenue Fund; promotion reserves request presented to TDC on October 23, 2014; BT-15-3 12. Growth Management: Appointment of Patsy Bland to three- year term on the Code Enforcement Board 13. Human Resources: Add Express Employment as approved temporary staffing agency and authorize Chairman to execute contract 14. Information Systems: Second Amendment to Contract Cl10- 1838-IS with World Fiber Technologies, Inc. and approval of Task Order #17 November 4, 2014 -8- Minute Book 72, Page 43 Okaloosa County Board of County Commissioners 15. Sheriff: Approval of and authorization for Chairman to execute Equitable Sharing Agreement for Okaloosa County Sheriff’s Office 16. Sheriff: Law Enforcement Trust Fund disbursement to Dr. Martin Luther King, Jr. Celebration Committee 17. Purchasing: Final payment to Executive Cleaning, Inc. in the amount of $2,897.83 to close out Contract C12-2000-HD 18. Purchasing: Southern Link Contract Amendment No. 4 to add Nationwide 3-G rates 19. Purchasing: Contract renewal with Technology Integration Group (TIG) for software license and maintenance 20. Purchasing: Direct payment to Cartegraph in the amount of $17,235 for Invoice #R-0940514, if necessary to render payment prior to November 15, 2014 21. Purchasing: Recommendation to award bid for access control system replacement to Security 101, LLC 22. Public Works: Authorization to advertise for bids for repair of Okaloosa County Department of Corrections parking lot 23. Tourist Development: Approve payment for 2013 Destin Seafood Festival marketing and advertising in the amount of $18,895.30 24. Tourist Development: Approve payment for 2014 HOG Rally marketing and advertising in the amount of $8,216.09 25. Tourist Development: Approve payment in the amount of $11,219.90 for printing and mailing of registration letter, as well as website impressions, for 2014 Emerald Coast Fall Volleyball Classic 26. Tourist Development: Approve payment for 2014 Destin Fishing Rodeo marketing and advertising in the amount of $20,000 27. Tourist Development: Approve payment to Peter Mayer in the amount of $498 for Woodbox social media contest platform 28. Tourist Development: Monthly reconciliation of the use of Promotion Reserve Funds 4 yeas. (Mr. Windes was not present.) Item #7 —- PUBLIC EVENT PERMIT REQUEST BY SPECIAL FORCES ASSOCIATION CHAPTER 7 FOR JINGLE BELL JOG/RUN Mr. Parisot stated his concerns with this request are the timing of the event (December 13, 7am until 1 pm) and closure of two lanes of Highway 98 on Okaloosa Island. He pointed out this is during the Christmas shopping season and approval to close a state roadway must be given by FDOT. Mr. Parisot said he sees November 4, 2014 -9- Minute Book 72, Page 44 Okaloosa County Board of County Commissioners nothing in the package to indicate the group has secured the POOT’s approval to close the roadway or that there has been communication with local law anforcement. Re felt approval of this request is premature and made motion to table consideration until the Nevember 418, 2014 meeting. Yoon inquiry by Mr. Harris, Mx. Hofstad stated the burden of securing these approvals is on the applicant. Re added the county does not support closure of Highway 98. Mr, Hofstad said he feels approval by FDOT is highly unlikely and believes a more suitable route would be Santa Rosa Boulevard. Mr. Hofstad stated he has discussed permit requests with staff, noting requests for use of parks are made in the Public Works Department ard other permit requests are submitted to the BCC Office. He expressed concern ahout being consistent and he is looking at having one clearinghouse for all public event permit requests Mr. Boyles asked if the Board is approving the closure of Highway 98 LE it approves this permit. Mr. Hofstad replied in the reqative. He @explained there is a checklist and the event cannot be held without completion of the requirements. Mr, Harris seconded Mr. Pariset's motion to table until November 18. 4 yeas. (Me. Windes was not present.) GROWTH MANAGEMENT - EXTENSTON OF BDOT CONTRACT AQDSIT~S2311 AND OCT TASK ORDER 44 REVISION 2 Mr BE LAOE Kampert, Growth Management Director, stated this item coneerns funding from FTA administered by FDOT. He advised the grant contra ct expired on September 30, 2014 and FDOT’s process ls to grant extension administratively with electronic amendment of the grant file with no hard copies being exchanged. Mr. Kampert stated prior to expiration of the grant, staff requested and received @ one-year extension by FROT. However, because the original grant was approved by the Board, if is mecessary for the Board to authorise the extension as well and to execute the task order with oOcT. Mr. Eampert requested approval of the agenda item, noting this includes retroactive appreval to Ooteber 1, 2044. Mr. Parisot made motion, seconded by Mr. Amunds, to approve this agenda item. 4 yeas. (Mr. Windes was not present.} November 4, 2014 ~EO- Minute Book 72, Page &S Okalcesa County Board of County Commissioners GROWTH MANAGEMENT ~ EXTENSION OF FDOT CONTRACT AQH66-CORRIDOR AND OCT TASK ORDER 47 REVISION 3 Mr. Kampert stated this item is similar to the preceding agenda item. He said this one deals with funding for the Destin Corridor Routes. Extension of this contract will provide a new expiration date of January 30, 2015. He also request approval of the resulting task order revision with OCT. Mr. Harris made motion, seconded by Mr. Amunds, to approve this agenda item. 4 yeas. (Mr. Windes was not present.) PUBLIC WORKS - BUDGET TRANSFER FOR EMERGENCY OVERLAY FOR Pd ADAMS PARKWAY Mr. Jason Autrey, County Engineer, stated staff is requesting permission to reallocate funds from the Old Ebenezer Road resurfacing project to the PJ Adams Parkway emergency overlay project. He advised that he has been working with the Finance Department on the proposed transfer because it is Local Option Gas Tax funding versus Constitutional Gas Tax funding. Mr. Harris made motion, seconded by Mr. Parisot, to approve the agenda request as written. 4 yeas. (Mr. Windes was not present.) PUBLIC WORKS - APPROVAL OF SCOPE OF WORK AND FEES WITH HDR ENGINEERING FOR PHASE I DESIGN AND RIGHT-OF-WAY ACQUISITION FOR PJ ADAMS PARKWAY PROJECT Mr. Autrey requested approval of the scope of work and fees with HDR Engineering for Phase I engineering design and right-of-way acquisitions for the PJ Adams Parkway Project with a not-to- exceed fee of $1,562,710.80. Mr. Amunds made motion, seconded by Mr. Parisot, to approve this contract with HDR Engineering, Inc. 4 yeas. (Mr. Windes was not present.) PUBLIC WORKS - PAYMENT OF INVOICES FROM LITTLE TIRE HAULING Mr. Autrey reported the contract with Little Tire Hauling for waste tire removal expired on September 30, 2014. He requested invoices from this vendor be paid subsequent to October 1, 2014 until a new contract for the same services is approved by the Board. He noted the cost is approximately $1,000 per month. Mr. Harris made motion, seconded by Mr. Amunds, to approve the department head's recommendation and to pay Little Tire Hauling until such time a new contract is approved. 4 yeas. (Mr. Windes was not present.) November 4, 2014 -11- Minute Book 72, Page 46 Okaloosa County Board of County Commissioners WATER & SEWER SYSTEM - SHOAL RIVER BUFFER LAND ACQUISITION Mr. Jeff Littrell, Water & Sewer System