Okaloosa County BOCC — April 23, 2015 — III. m. Expenditure Transactions Report

TOURIST DEVELOPMENT DEPARTMENT MEMORANDUM DATE: April 23, 2015 TO: Tourist Development Council FROM: Ed Schroeder, Tourist Development Department Director Charlotte Dunworth, Finance, Administration, & Compliance Manager SUBJECT: Monthly Expenditure Transaction Analysis STATEMENT OF ISSUE: Pursuant to Florida Statutes 125.0104(4)(e), “The council shall continuously review expenditures… Expenditures which the council believes to be unauthorized shall be reported to the county governing board and the Department of Revenue”. BACKGROUND: One of the most comprehensive reports from the County’s accounting system is the Expenditure Transaction Analysis, which lists the fiscal period, date, transaction type, check number, vendor number, vendor name, dollar amount, and description for each tourist development tax expenditure transaction. This report is being provided to assist the TDC in identifying possibly unauthorized expenditures. The following pages provide transaction detail for the month of March 2015. OPTIONS: N/A RECOMMENDATION TO BCC: N/A, for informational purposes only. SUNGARD PENTAMATION, INC. PAGE NUMBER: 1 DATE: 04/15/2015 OKALOOSA COUNTY BOCC AUDIT11 TIME: 15:03:39 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’6’ and transact.fund=’104’ ACCOUNTING PERIOD: 7/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1151 − 5TH TDT−TOURISM PROMOTION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 534003 CS−CONSULTING 6 /15 03/05/15 21 V1504035 21200456 GAIL MORGAN 3,166.67 .00 FILM COMM SVCS TOTAL CS−CONSULTING .00 3,166.67 .00 534018 CS−CHAMBER OF COMMERCE 6 /15 03/12/15 21 1504131 002241 DESTIN AREA CHAM 5,000.00 .00 OCT−DEC2014 TOTAL CS−CHAMBER OF COMMERCE .00 5,000.00 .00 540005 TRAVEL LODGING EXPENSES 6 /15 03/25/15 21 V2150152 014799 BANK OF AMERICA −74.47 .00 HOLIDAYINNEXPRESSCONVENT TOTAL TRAVEL LODGING EXPENSES .00 −74.47 .00 541010 COMMUNICATIONS SERVICE 6 /15 03/13/15 13 84.00 BT−CA−15−15 TOTAL COMMUNICATIONS SERVICE 84.00 .00 .00 542001 POSTAGE/FREIGHT CHARGES 6 /15 03/13/15 13 −84.00 BT−CA−15−15 TOTAL POSTAGE/FREIGHT CHARGES −84.00 .00 .00 545990 INSURANCE−OTHER 6 /15 03/02/15 19 BUDGET−5 118.00 GENERAL LIABILITY TOTAL INSURANCE−OTHER .00 118.00 .00 548001 PROMOTIONAL ACTIVITIES 6 /15 03/18/15 13 4,000.00 BA−#81 6 /15 03/25/15 21 V2150152 014799 BANK OF AMERICA −169.58 .00 OFFICE DEPOT #206 6 /15 03/25/15 21 V2150152 014799 BANK OF AMERICA 159.98 .00 OFFICE DEPOT #206 TOTAL PROMOTIONAL ACTIVITIES 4,000.00 −9.60 .00 548003 TRADE SHOW FEES 6 /15 03/25/15 21 V2150152 014799 BANK OF AMERI