Okaloosa County BOCC — July 1, 2014 — Crane Budget Info — reading text

Department Notes Account Account Title Note Amount 302 ROAD/BRIDGE CONSTRUCTION FUND 540 TRANSPORTATION 541 ROAD AND STREET FACILITIES 3202 ROAD/BRIDGE-I LOGT 563140 DAVIS ROAD PAVE ROAD UNDER DUSTY ROADS EXEMPTION $175,000 TOTAL ACCOUNT $175,000 563148 MOUNT OLIVE ROAD MILL & RESURFACE ROADWAY $600,000 TOTAL ACCOUNT "$600,000 563149 OLD EBENEEZER ROAD RESURFACE EXISTING COLD MIX $250,000 TOTAL ACCOUNT $250,000 563167 BRIDGE CONVERSION ANNUAL TIMBER BRIDGE CONVERSION/BRIDGE REPLACEMENT $200,000 TOTAL ACCOUNT $200,000 563242 FOXWOOD PHASE III DRAINAGE RECONSTRUCTION AND RESURFACING $250,000 TOTAL ACCOUNT $250,000 563490 OTHER IMPROVEMENTS COLD MIX ROADS - REHABILITATION $200,000 TOTAL ACCOUNT $200,000 564402 TRANSPORTATION EQUIP BOOM AXE $110,000 LOADER 170 HP 3YD $195,000 LOADER 205 HP 4.75 YD $225,000 TRACTOR 73 PTO HP $40,000 BATWING MOWER 15° PTO $15,000 FLATBED DUMP W/CREW CAB $75,000 DUMP TRUCK. $98,000 DUMP TRUCK $98,000 FLATBED DUMP W/CREW CAB $75,000 HYDRAULIC CRANE $600,000 TOIALACCOUNT 1,531,000 Page 5-46 Zan Fedorak From: John Hofstad Sent: Wednesday, June 18, 2014 11:47 AM To: Clay Simmons; Zan Fedorak Subject: Re: Crane Budget Works for me. Thanks, Connected by Motorola XT626 From: Clay Simmons <csimmons@co.okaloosa.fl.us> To: Zan Fedorak <zfedorak@co.okaloosa.fl.us>, John Hofstad <jhofstad@co.okaloosa.fl.us> Sent: Wed, Jun 18, 2014 12:45:17 EDT Subject: Re: Crane Budget Hi Zan, | spoke with John before it was written and sent. John, please confirm your agreement. Thank you! On Jun 18, 2014, at 11:35 AM, "Zan Fedorak" <zfedorak@co.okaloosa.fl.us> wrote: Hey Clay, Did you get any input on this? 1’ll be glad to include the language in the agenda item if John is cool with it. Just have him send me an email or something stating he approves it. Thanks Zan From: Clay Simmons Sent: Monday, June 16, 2014 4:07 PM To: Jack Allen Cc: Ann Halbert; John Hofstad; Jason Autrey; John Vaughn; Zan Fedorak; Dave Skarzynski; Gary Stanford Subject: Crane Budget Hi Folks, We have received a bid of $669k (round) for the new crane but only had a budget amount of $600k set aside. We had underruns of $18k (round) on other equipment purchases so we are short approximately $51k (round) in the equipment line item in the budget as a net figure. Looking at the bridge conversion account 3202.563167, we have an underrun of approximately $56k (round) and the bridge conversion for the year is completed. 1 What we would recommend is that, when the purchase comes before the BCC for approval, we provide language in that agenda item requesting authorization from the BCC to exceed the $600k budgeted amount for the crane and to transfer the underrun remaining in the bridge conversion account 3202.563167 to the transportation equipment account 3202.564402 to cover the difference between available funds and the cost of the crane. The idea being to do it all in one agenda item if possible. Does that work for everyone? Thank you. <image001 .jpg> William "Clay" Simmons, P.E. Okaloosa County Public Works Road and Parks Division Manager 1759 S. Ferdon Blvd Crestview, FL 32536 Telephone: 850-689-5770 Fax: 850-689-5786 E-mail: csimmons@co.okaloosa.fl.us <image002.gif> Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this e-mail communication, including your e-mail address, may be subject to public disclosure and public record retention requirements.