Fort Walton Beach Resolution — 07-03-Interlocal Agreement-School Planning — reading text

Municipalities have similar jurisdiction within their boundaries; WHEREAS, the School Board, the County, and the Municipalities enter into this agreement in fulfillment of that statutory requirement and in recognition of the benefits accruing to their citizens and students described above. Page 2 of 35  NOW THEREFORE, be it mutually agreed between the School Board, the Board of County Commissioners ofOkaloosa County and the City Councils of Crestview, Destin, Fort Walton Beach, Laurel Hill, Mary Esther, Niceville, Valparaiso and the Town Councils of Cinco Bayou, and Shalimar that the following procedures will be followed in coordinating land use and public school facilities planning: Section 1. JOINT MEETINGS. 1.1 Staff working groups from the County, School Board, and Municipalities will meet on an as needed basis, at least two times a year, to formulate recommendations, and discuss issues regarding coordination ofland use and school facility planning, including such issues as population and student enrollment proj ection, development trends, school sitings, school needs, co- location and joint use opportunities, and ancillary infrastructure improvements needs to support the school and ensure safe student access. The School Board staff or County staff will be responsible for arranging such meetings as needed. 1.2 One or more representatives of the County Commission, the governing body of each Municipalities, and the School Board will meet annually in joint workshop sessions. A representative of the West Florida Regional Planning Council will also be invited to attend. The joint workshop session will be an opportunity for the County Commission, the Municipalities, and the School Board to hear reports, discuss policy, set direction, and reach understandings concerning issues of mutual concern regarding coordination ofland use a ' nd school facilities planning, including population and student growth, development trends, school needs, off-site improvements, and joint use opportunities. The County administrator or his or her designee will be responsible for coordinating these meetings. Page 3 of 35  Section 2. STUDENT ENROLLMENT AND POPULATION PROJECTIONS. 2. 1 In fulfillment of their respective planning duties, the County, Municipalities, and School Board agree to coordinate and base their plans upon consistent projections of the amount, type, and distribution of population growth and student enrollment. 2. 2 The School Board shall utilize both district-wide student population projections, which are based on information produced by the demographic, revenue, and education estimating conferences pursuant to Section 216. 136, F. S., where available, and projections based on the Concurrency Service Areas ( CSA) established in Section 4 of this Agreement. These projections may be modified by the School Board based on local development trends and data with agreement of the Florida Office of Educational Facilities and the SMART ( Soundly Made, Accountable, Reasonable and Thrifty) Schools Clearinghouse. 2. 3 The School Board, working with the County and Cities, will allocate projected student enrollment throughout the district into Concurrency Service Areas to reflect development trends and ensure district- wide projections are not exceeded. The initial Concurrency Service Areas CSA) are established and described in Subsection 4. 2( c). Section 3. COORDINATING AND SHARING OF INFORMATION. 3. 1 District Educational Facilities Work Plan: Prior to October 1 st of each year, the School Board shall submit to the County and each of the Municipalities the District Educational Facilities Work Plan, prior to adoption by the Board. The Municipalities and County shall review the plan and provide written comment to the School Board within twenty- one ( 21) days of the date oftheirreceipt ofthe plan on the consistency ofthe plan with the local comprehensive plan, whether a comprehensive plan amendment will be necessary for any proposed educational facility, and Page 4 of 35 whether the local government supports a necessary comprehensive plan amendment. No later than November 15t of each year, the School Board shall provide the County and Municipalities a copy of the final plan after it is adopted. The County and Municipalities shall adopt the final educational facilities plan by December 15t of each year. 3. 1. 1 The District Educational Facilities Work Plan is defined in Section 1013. 35, F. S., as the comprehensive planning document prepared annually by the district school board and submitted to the Office of Educational Facilities and SMART Schools Clearinghouse and the affected general- purpose local governments". The plan shall be consistent with the requirements of Section 1 0 13 .35, F. S., and shall include the projected student population apportioned geographically by CSA, an inventory of existing school facilities, projections of facility space needs, information on leased, loaned, and donated space and relocatables, and general locations of new schools and anticipated closures of existing schools for the 5, 10, and 20 year time periods. It shall also include options to reduce the need for additional permanent student stations, including the criteria and method jointly determined by the County and the School Board for determining the impact of proposed development on public school capacity. 3. 1.2 The plan also shall include a financially feasible district facilities work program Work Pro gram") for the subsequent 5 -year period, each year adding an additional " fifth year." The Work Program shall include: a) all planned school facility projects, which include new construction, expansions, remodeling, and renovations that will create additional capacity; b) existing and projected enrollment of existing and planned school facilities; c) the year in which each planned school facility will be undertaken; Page 5 of 35  d) the source of funding for each planned school facility and the year in which the funding becomes available; e) the capacity created by each planned school facility; and f) necessary data and analysis supporting the proposed Work Program. 3. 1. 3 After review and consideration of the written comments received from the County and affected Municipalities, the School Board will adopt a financially- feasible Work Program by each year that includes school capacity sufficient to meet anticipated student demand as sl October 1 set forth projected by the County and Municipalities, based on the Level of Service ( LOS) standards in this Agreement. 3.2 Educational Plant Survey: The School Board shall submit a draft ofthe Educational Plant Survey ( required at least once every 5 years) to the County and each ofthe Municipalities at least 30 days prior to adoption by the School Board. The County and Municipalities will evaluate and make recommendations, if any, to the School Board within 12 days regarding the consistency of planned school facilities, including renovations that materially change the facility or the composition of students and closures, their comprehensive plans. st 3. 3 Growth and Development Trends: Prior to February 1 of each year, the County and Municipalities will provide the School Board with a report on growth and development trends within their jurisdiction. This report will be in tabular, graphic, and textual formats and will include the following: a) information regarding future land use map amendments which may have an impact on school facilities; Page 6 of 35  b) the type, number, and location of residential units which have received zoning approval, site plan approval, development orders, final or preliminary plats, Planned United Development approvals, or Development of Regional Impact development orders; c) residential building permits issued for the preceding year and their location; d) information regarding the conversion or redevelopment of housing or other structures into residential units which are likely to generate new students; and e) the identification of any development orders issued which contain a requirement for the provision of a school site as a condition of development approval. 3.4 Calendar of Reports 1Actions Required: A calendar of reports/ actions required and associated deadline dates per the terms herein is included as Appendix " A" to this agreement. 3. 5