Okaloosa County BOCC — February 18, 2014 — Universal Cabling Systems — reading text

CONTRACT This agreement, executed in Crestview, Florida _ this day of 2014 between the County of Okaloosa, Florida, the Owner, hereinafter called the Party of the First Part, and or its successors, executors, administrators and assigns, hereinafter called the Party of the Second Part. WITNESSETH: That for and in consideration of payments, hereinafter mentioned, to be made by the Party of the First Part, the Party of the Second Part agrees to furnish all equipment, machinery, tools and labor; to furnish and deliver all materials required to be furnished and delivered in and about the improvement and to do and perform all work related to network cabling & repair as per Bid #IS 17-14 for a price per hour referenced in your bid in strict conformity with the provisions of this Contract, the Notice to Bidders, the Specifications and the Plans approved by the Owner. The said Plans, Specifications, the Notice to Bidders, and the Bid are hereby made a part of this agreement as fully and to the same effect as if the same had been set forth at length in the body of this agreement. In consideration of the foregoing promises, the Party of the First Part agrees to pay to the Party of the Second Part such unit prices for the work actually done as set out in the manner provided in the said Specifications. The Contractor shall be prepared to begin work to be performed under the contract as he set forth in his bid, but will not proceed until he receives official notice. This contract will be in effect upon completion of signatures by both parties and will run for one year from effective date; and may be renewed for three (3) one year periods upon agreement by both parties. This contract may be cancelled in writing upon 30 days written notice. REPRESENTATIVES: The authorized representative of the County shall be: Don Vanderhoek, Information Systems Director Okaloosa County Information Systems 1804 Lewis Turner Blvd. Ft. Walton Beach FL 32548 850-651-7570 / 850-651-7576 (fax) E-Mail: dvanderhoek@co.okaloosa.fl.us The authorized representative for ypryectof (ebbing Qighieg Sre shall be: Ronald P. Dubeo w — Vice Press don} Co\\~ FApei- Jaa - 1503 Cke - Sol-GSG- 6334 % S06G E-Mail: Ror¥@ wes Cahlo. Com All notices required by this agreement shall be in writing to the representative listed above with a courtesy copy to the following: Joanne Kublik Contracts & Leases Coordinator Okaloosa County Purchasing Department 602-C North Pearl Street Crestview, FL 32536 850-689-5960 / 850-689-5032 (FAX) E-Mail: jkublik@co.okaloosa.fl.us IN WITNESS WHEREOF, the Chairman of the Board of County Commissioners, by authority vested in him, has hereunto subscribed his name on behalf of the County of Okaloosa, Florida, the Owner, and the said has hereto fixed his signature, the day and year above written. WITNESS: ra en CONTRACTOR Keista Mee, ry By Ronald P. Duboau Vice “ress dont TITLE STATE OF FLORIDA COUNTY OF OKALOOSA This contract is accepted this day of 2014 and is effective on the day of 2014. WITNESS: COUNTY OF OKALOOSA, FLORIDA BY Communication is the LINE to Success sor Crs zy 29 Syste?” Okaloosa County BOCC Network Cabling & Repair Bid# IS 17-14 Bid Due: December 4, 2013 @ 3:10pm 914 Fern Street ~ West Palm Beach, FL ~ 33401 Phone: (561) 659-6224 Toll Free: (800) 479-6899 Fax: (561) 659-6308 E-Mail: info@ucscable.com www.ucscable.com SPECIFICATIONS BID #: IS 17-14 BID ITEM: NETWORK CABLING & REPAIR PURPOSE — The purpose of this bid is to establish a contract with one or more vendors to provide networking cabling and associated hardware installation and repair (installation, repairs and maintenance) dealing with network systems owned or leased by Okaloosa County governmental agencies. The system currently in use has approximately 1,000 user data drops. Bidder is required to complete the blank spaces provided on each line item. SCOPE OF SERVICES — Contract shall include, but is not limited to: COMPLY YES /NO A. CATEGORY 5e: 1. Data cable installation and repair Yes 2. Cable certification and testing Yes 3. Station modules (jacks) Yes 4. Cable termination Yes 5. Patch panel, brackets and rack installation Yes 6. Patch cable (cord) Yes B. CATEGORY 6: 1. Data cable installation and repair Yes 2. Cable certification and testing Yes 3. Station modules (jacks) Yes 4. Cable termination Yes 5. Patch panel, brackets and rack installation Yes 6. Patch cable (cord) Yes C. FIBER OPTIC/MULTI-MODE & SINGLE MODE: 1. Cable and installation Yes 2. Cable termination Yes 3. Cable certification and testing Yes 4. Cable distribution terminals and installation Yes 5. Media converter installation and maintenance Yes 6. Patch panel, brackets and rack installation Yes All material pricing is at fair market value in accordance with industry standards unless otherwise stated above or negotiated via contract. Note: The County reserves the right to request quotes from the successful bidder and order the needed services and/or repairs. The County also reserves the right to utilize additional CERTIFICATION FORM 1, __ Ronald Dubeau , certify that my company, Universal Cabling Systems, Inc. Name Name of Company has worked on network cabling systems similar to the system currently being used by Okaloosa County within the past 12 months and that N/A** , currently Name of Company has a minimum of two (2) trained local service technicians, each with a minimum of three (3) years in Authorized Signature Ronald Dubeau Printed Name Universal Cabling Systems, Inc. Company Name 914 Fern Street, West Palm Beach, FL 33401 Company Address “Universal Cabling Systems, Inc. does not currently employ local technicians. FAILURE TO EXECUTE & RETURN THIS FORM WITH BID PACKAGE SHALL DISQUALIFY YOUR BID. CUSTOMER REFERENCE SHEET Refer to Bid Specification NAME OF CUSTOMER ADDRESS PHONE NUMBER PERSON TO CONTACT NAME OF CUSTOMER ADDRESS PHONE NUMBER PERSON TO CONTACT NAME OF CUSTOMER ADDRESS PHONE NUMBER PERSON TO CONTACT NAME OF CUSTOMER ADDRESS PHONE NUMBER PERSON TO CONTACT NAME OF CUSTOMER ADDRESS PHONE NUMBER PERSON TO CONTACT NAME OF CUSTOMER ADDRESS PHONE NUMBER PERSON TO CONTACT Palm Beach County Board of County Commissioners 2633 Vista Parkway, West Palm Bea Beach, FL 33411 561-233-0200 Joan Thurman Palm Beach County School District 3354 Forest Hill Bivd. , West Palm Be. Beach, FL FL 33406 561-434-8507 Dennis Messerili Okeechobee County School District 700 SW 2nd Avenue, Okeechobee, FL 34974 863-462-5083 Dale Barrett City of Palm Beach Gardens “10500 North Military Trail, Palm Beach Gare Gardens, FL 33410 561-799-4142 Eric Holdt Broward County School District //20 Oakland Park Blvd, sunrise, FL 754-321-0439 Terri Kingsley Broward College _ 225 E. Las Olas Blvd. Ft. Lauderdale, FL 33301 954-475-6820 Mike Coval LOCAL PREFERENCE DATA SHEET Okaloosa County grants a preference to in-county bidders only when bids are received from firms located in states, municipalities or other political subdivisions which offer preference to bidders located in such political subdivisions. The amount of preference given to local bidders will be the same as that given by the state, county, municipality or other political subdivisions in which the out-of-county bidder is located. If the political subdivision in which a bidder is located offers a preference to its local firms, that bidder must plainly state the extent of such preference to include the amount and type preference offered. Any bidder failing to indicate such preference will be removed from the County bid list and any and all bids from that firm will be rejected. Does the state, county, municipality or political subdivision in which your firm is located offer a preference to their local bidders? If “YES,” list below the extend of such preference. (If your firm is located in Okaloosa County, you will check “YES”-reciprocal only.) YES NO_X If yes, you must identify how you confirmed this information or who you spoke with within your area of business location below: Li. L L Wa bau Ve /Authorized Signature — Manual Universal Cabling Systems, Inc. Bidder’s Company Name Ronald Dubeau Printed Name 12/2/13 Date BOARD POLICY ON “NO CONTACT CLAUSE” The Okaloosa County Board of County Commissioners have established a solicitation silence policy (No Contact Clause) that prohibits oral and written communication regarding all formal solicitations for goods and services (formal bids, Request for Proposals, Requests for Qualifications) issued by the Board through the County Purchasing Department. The period commences when the procurement document is received and terminates when the Board of County Commissioners approves an award. When the solicitation silence period is in effect, no oral or written communication is allowed regarding the solicitation between prospective bidders/proposers and members of the Board of County Commissioners, the County Administrator or members of the Board Approved Review Committee. All questions or requests for information regarding the solicitation must be directed to the designated Purchasing Representative listed in the solicitation. Any information thought to affect the committee or staff recommendation submitted after bids are due should be directed to the Purchasing Director or his appointed representative. It shall be the Purchasing Director’s decision whether to consider this information in the decision process. Any attempt by a vendor/proposer to influence a member or members of the aforementioned shall be grounds to disqualify the proposer from consideration during the selection process. sers must agree to comply with this policy by signing the following statement and All pro including it with their submittal. I pa) V, ben Vv? representing Universal Cabling Systems, Inc. Via oe Signature Company Name Hereby agree to abide by the County’s “No Contact Clause” and understand violation of this policy shall result in disqualification of my submittal. CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials(s), of if any of its agencies is also an owner, corporate officer, agency, employee, etc., of their business. Indicate either “yes” (a county employee, elected official, or agency is also associated with your business), or “no”. If yes, give person(s) name(s) and position(s) with your business. YES No__X NAME(S) POSITION(S) FIRM NAME: Universal Cabling Systems, Inc. 7 BY (PRINTED): Ronald Dubeau_/~ BY (SIGNATURE): “i: ‘o/ Vuln Vv 2 TITLE: ice President ADDRESS: 914 Fern Street West Palm Beach, FL 33401 E-MAIL ron@ucscable.com DATE 12/02/13 DRUG-FREE WORKPLACE CERTIFICATION THE BELOW SIGNED PROPOSER CERTIFIES that it has implemented a drug-free workplace program. In order to have a drug-free workplace program, a business shall: 1; Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. Give each employee engaged in providing the commodities or contractual services that are under quote a copy of the statement specified in subsection 1. In the statement specified in subsection 1, notify the employees that, as a condition of working on the commodities or contractual services that are under quote, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of