Okaloosa County BOCC — November 1, 2016 — Matrix Task Order

TASK ORDER APPROVAL FORM CONTRACT #: C14-2157-1DD TASK ORDER #: 3 TASK ORDER AMOUNT: $_69,950 OFFERED BY CONSULTANT: Matrix Design Group FIRM'S NAME Sal M. Nodjomian REPRESENTATIVE'S PRINTED NAME SIGNATURE Executive Vice President 9/9/2016 TITLE DATE RECOMMENDED FOR AFPROVAL (Interim Depariment Director) W/"(Nf Vice Tz ipes” TITLE | //.7——//(’ 4 <gp it DATE COU%ADMI}KTRATOR (if applicable) /> 5He DATE APPROVED BY OKALOOSA COUNTY {Per Purchasing Manual) ¢ $25,000 or less approved by Purchasing Director ¢ Between $25,001 and $50,000 approved by Purchasing Director and County Administrator * In excess of $50,000 approved by the Board. Charles K. Windes, Jr. CHAIRMAN (if applicable) /efi 2//¢ DATE TOURIST DEVELOPMENT DEPARTMENT ATTORNEY APPROVAL FORM CONTRACTOR NAME: MATRIX DESIGN GROUP CONTRACT #: C14-2157-TDD TASK/PURCHASE ORDER #: 3 TASK/PURCHASE ORDER AMOUNT: NOT TO EXCEED $69,950 I have reviewed the above-referenced task/purchase order and find it to be in compliance with the terms of the contract, Tourist Development Department Operations & Procedures Manual, the Okaloosa County Purchasing Manual and applicable local, state and federal laws, rules and regulations. (Initial applicable authorization) L\ This approval authorizes the goods/work described in the attached Task or Purchase Order to be performed or acquired. This approval authorizes the goods/work described in the attached invoice(s) to be processed for payment. APPROVED AS TO FORM AND LEGALITY: %w\ = oD AftorNEY DT LYNN HOSHIHARA SEPTEMBER 27, 2016 Matrlx DESIGN GROUP Scope of Work, Task List, and Fee Schedule Okaloosa County Tourist Development Department Consultant September 6, 2016 The Okaloosa County Tourist Development Department (TDD) has requested Matrix Design Group (Matrix) perform a series of tasks to facilitate the development of capital improvement opportunities for the Emerald Coast Convention Center (ECCC). This letter summarizes the proposed scope of work, provides a proposed task list, lays out a brief milestone schedule, and summarizes an initial fee schedule. If requested, Matrix will provide a more detailed breakdown of any component during face-to-face discussions. Scope of Work The Matrix team will utilize our experience of the local area, the State of Florida, and throughout the country to successfully address the requirements outlined by the Okaloosa County TDD. OQur team will obtain public input, offer technical support, refine the information, and deliver effective and achievable solutions for the ECCC. Our familiarity and understanding of the project requirements enable an efficient, transparent process that ensures the TDD optimizes available resources for capital improvement opportunities to increase the utilization and profitability of the ECCC. The Matrix team will assist the TDD (and other consultants the TDD selects to assist with marketing, research, etc) in the development and evaluation of Capital Improvement Plans (CIP) in order to increase occupancy, usage, and generate revenue for the ECCC. Specifically, the following tasks will be completed for this effort: Task 1 Meetings / Public Engagement (internal to Okaloosa County) Matrix will meet (at varying frequencies) with a number of officials and representatives from the County. This group will include the Tourism Development Department (TDD) and an established ECCC Capital Project Advisory Committee (CPAC). From purely a planning standpoint, members of the CPAC could include: senior ECCC personnel; representative from Aramark; Okaloosa Public Works; representative(s) from Okaloosa TDD; representative from FRLA (NWF Chapter); representatives from the Destin and Fort Walton Beach Chambers; representative from OILA; representative form the Okaloosa EDC; representative from the medical community (potential large event user); representative from Santa Rosa County TDC; and, ex-officio representatlves from Eglin and Hulbert. These meetings w