Okaloosa County School Board — Workshop Meeting, October 20, 2022 — reading text

Motion to approve Warrants in the amount of $61,312,935.37 and Bank Transfers in the amount of $275,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for September 2022, totaling $61,312,935.37; and Bank Transfers for September 2022, totaling $275,000.00. File Attachments 03 - MIS 3478 - Warrant Register - September 2022.pdf (159 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Tag-On Bid: Annual Purchase Agreement for Indefinite Quantity Environmental Contracting Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 20, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 24, 2022 Absolute Date : Oct 24, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2313 - Environmental/IAQ/T&B-District Wide Recommended Action : Motion to approve tagging on to Annual Purchase Agreement for Indefinite Quantity Environmental Contracting Services through  Escambia County Schools, effective through June 21, 2023. Public Content Request approval to tag on to Annual Purchase Agreement for Indefinite Quantity Environmental Contracting Services through Escambia County Schools. The contract will be used as needed, based on fixed prices and is effective through June 21, 2023. Funds will be paid from Capital Funds, Project 2313 - Environmental/IAQ/T&B-District Wide, and a copy of the award documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments AWARD DOCUMENTS.pdf (614 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Tag-On Bid Purchase Over $25,000: Daktronics, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 20, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $70,800.00 Budgeted : Yes Budget Source : Capital (1.50 Mill) Funds, Project 5342 Pressbox/Bleachers/Scoreboards Recommended Action : Motion to approve the purchase of scoreboards from Daktronics for Bruner Middle School in the amount of $11,458.00, Destin Middle School in the amount of $30,735.00, and Meigs Middle School in the amount of $28,607.00, for a total cost of $70,800.00. Public Content Motion to approve the purchase of scoreboards from Daktronics for Bruner Middle School, Baseball/Softball Scoreboard in the amount of $11,458.00, Destin Middle School, Football/Track Scoreboard and Baseball Scoreboard for a total of $30,735.00, and Meigs Middle School, Football Scoreboard and Baseball/Softball Scoreboard for a total of $28,607.00, for a combined total cost of $70,800.00. The purchases will be made through Omnia Contract #R220601, and funding will be paid from Capital (1.50 Mill) Funds, Project 5342 Pressbox/Bleachers/Scoreboards. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments DAKTRONICS QUOTE-BRUNER.pdf (612 KB) DAKTRONICS QUOTE-DMS.pdf (575 KB) DACTRONICS QUOTE-MEIGS.pdf (578 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Exempted Purchase Over $25,000: Estimated Figures for Advanced International Certificate of Education (AICE) and Advanced Placement (AP) Examinations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 20, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $540,488.41 Budgeted : Yes Budget Source : General Funds, Project 5054 - AP - Bonuses/Exams, Project 2154 - Advanced Placement, Project 3105 - Instructional Materials-Textbook, Project 5053 - AICE - Bonuses/Exams Recommended Action : Motion to approve the purchase of examinations for an estimated number of students who will participate in AICE and AP testing. Public Content Request approval to purchase examinations for an estimated number of students who will participate in AICE and AP testing. Totals are based on an estimated number of participants, and examinations are exempt under 6A-1.012(11)(b). Each school has provided their funding source(s) on the attached spreadsheet. For additional information, please contact Stephanie Thetford, Specialist, Curriculum, at (850) 833-6313. File Attachments AP AICE School Exams Order Form FY 2023.pdf (91 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Amendment to Service Agreement #23-29 Modern Therapeutx, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 20, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $189,405.00 Budgeted : Yes Budget Source : General Funds, Project 0023 Itinerant- Speech Recommended Action : Motion to approve the Amendment to Service Agreement #23-29 between Modern Therapeutx and The School Board of Okaloosa County, Florida, on behalf of the ESE Department, increasing work hours an additional 3,105 hours for a total of $189,405.00, effective October 25, 2022, through June 30, 2023. Public Content Request approval of the Amendment to Service Agreement #23-29 between Modern Therapeutx and The School Board of Okaloosa County, Florida, on behalf of the ESE Department, increasing work hours an additional 3,105 hours not to exceed 4,575. The Provider will be paid $61.00 per hour for the additional hours for a total of $189,405.00, for a revised contract amount not to exceed $279,075.00. All funds will be paid from General Funds, Project 0023 Itinerant-Speech. The Amendment is effective October 25, 2022, through June 30, 2023, and copies of the Amendment and original Service Agreement are attached. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. File Attachments AMENDMENT TO SA# 23-29.pdf (284 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be