Fort Walton Beach Council agenda — 06-22-2010 Regular — reading text

Council Meeting, June 22, 2010 need for changes to the Plan as described in the EAR, the currently proposed amendment, and D CA objections. In addition, Easley will meet with City staff for 1) further discussion on new directions for the Plan, 2) to revise and streamline the Future Land L7se Element in particular, and 3) provide an appropriate foundation for workable ; coning districts and land development Easley will regulations. prepare a detailed memorandum with findings and specific recommendations for revisions to the proposed amendment 10- 1ER. The recommendations will be based on findings during the document review and discussions with City staff. The analysis and production of a memorandum will be completed in approximately four to six weeks after notice to proceed (estimated completion by the end of September). Task 2. Easley will meet with the City for discussion of the findings and recommendations. ' This meeting, which may be in a workshop format to include the Municipal Planning; Board, City Council, and others designated by the City, will be designed to confirim or revise the recommended directions for modifying the proposed amendment 10- 1ER. This meeting will be scheduled approximately two weeks after submittal of the memorandum resulting from Task 1( estimated workshop date in early October). Task 3. Based. on the outcome and recommendations from the workshop, Easley will prepare a : revised proposed amendment 10- 1ER. Easley will coordinate with City staff on data requirements and provide supporting data for the proposed amendment. The City will provide maps and existing City data for use by Easley in compiling the amendment package. Easley will compile additional data, as needed. Easley will coordinate this project to revise proposed amendment 10- 1ER with the update to the CRA :Plan that is expected to be underway simultaneously. She will ensure consistency between the proposed amendment to the Plan and the revision to the CRA Plan. The revised proposed amendment 10- 1ER will be completed approximately six weeks following the workshop described in Task 2 ( estimated completion by the end of November). Task 4. Easley will attend and facilitate one workshop to present the revised proposed amendment 10- 1ER (estimated to be held in mid-December). All work products will be delivered as a digital file in Word for use by City staff. City staff will be responsible for any printing, copying, and distribution. City staff will be responsible for the process for any further review by DCA, the adoption process for the proposed amendment, and the compliance review. The budget Page 12 102 Council Meeting, June 22, 2010 includes a cost per workshop for additional workshops after Task 4 in the event that Easley is requested to attend and participate in such additional workshops. Budget. The budget includes the fee for work to complete tasks 1 through 4 and four trips to Fort Walton Beach for meetings with City staff and workshops as described in the scope of services. The budget is shown below. Hours for Tasks 1 Total Fee through 4 Easley Billing Rate 184 27, 600. 00 150. 00 Expenses for mileage, Four Trips 2, 400. 00 lodging, and per diem TOTAL 30, 000. 00 AdditionalAdditional workshopsworkshops oror meetingsmeetings maymay bebe provided.provided. TheThe costcost forfor eacheach additionaladditional workshopworkshop includesincludes thethe feefee forfor preparation,preparation, travel,travel, andand attendance,attendance, andand thethe traveltravel - - relatedrelated expenses.expenses. TheThe budgetbudget forfor eacheach additional additional workshopworkshop isis$ $ 3,3, 300.300. 00.00. PagePage 1313 103103 CouncilCouncil Meeting,Meeting, JuneJune 22,22, 20102010  THE C O 10 P A N Y June 22, 2010 VIA EMAIL Robert Mearns, City Manager City of Fort Walton Beach 107 Miracle Strip Parkway SW Fort Walton Beach, Florida 32548 -6614 Re: Letter of Engagement to Provide Planning Services for Assistance with the EAR -based Amendment to the Comprehensive Plan Dear Mr. Meares: This letter confirms the engagement of The Gail Easley Company to provide planning services to the City of Fort Walton Beach ( City). Services are limited to assistance with the EAR -based amendment to the Fort Walton Beach Comprehensive Plan as outlined in the attached Scope of Services. Fees, Costs, and Invoices The total amount for fees and costs for assistance to the City for preparation of the EAR -based amendment to the Comprehensive Plan is $ 30, 000. 00. Invoices will be provided on a monthly basis, will include a description of services, and will provide the percentage of the total fee due for such services. Invoices are due within 30 days of receipt. Upon approval of this engagement, please print two copies, sign where indicated below, retain one copy, and send one copy to me. I look forward to working with the City in preparation of the EAR -based amendment to the Comprehensive Plan. Sincerely, THE GAIL EASLEY COMPANY CITY OF FORT WALTON BEACH J V. Gail Easley, FAICP President Date: VGE /ms Attachment: Scope of Services and Budget Detail Post Office Box 2137 Crystal River, FL 34423 ( 352) 634 -5681 email: Easley.gail@gmail. com 104 Council Meeting, June 22, 2010 Fort Walton Beach Evaluation and Diagnosis Preliminary Review of the LDC Land Development e Preliminary Review of the LDC L Directions 2008 —The Fort Walton Beach Comprehensive Plan A. Future Land Use Element ("FLUE") 1. Land planning guidelines: Maintain heautiful views and vistas to the Bay and Santa Rosa Sound Maintain a low-rise profile ofdevelopment Create a tree planting program Develop a quaint downtown communityplaza and retail center Develop a series ofhikeways andpedestrian ways Encourage appropriate new architectural development Create an aestheticallypleasingrevitalized City Core 2. Generalized land use — of primary importance is the retention of the small-town residential character of the City of Fort Walton Beach. 3. Policy A.1. 1 requires that the Land Development Code ( " LDC ") provide consistency with the goals, objectives, and Comprehensive Plan. policies of the Rezoning and other procedures do not address consistency ( Chapter 13). This policy is deleted in the proposed EAR -based amendment; however, consistency is still required by Chapter 163, Part Il, Florida Statutes. 4. Policy A. 1. 2 requires that zoning districts implement the land use categories on the Future Land Use Map ( " FLUM" ). Rezoning and other procedures do not address consistency Chapter 13). This policy is deleted in the proposed EAR -based amendment, however, consistency is still required by Chapter 163, Part Il, Florida Statutes. 5. Policy A.2. 4 requires the LDC to include higher service fees for development not using existing infrastructure. Such fees are not addressed in the LDC. Therefore, it does not appear to have been implemented. 6. Table in Policy A.3. 1 defines density as gross but excludes dedicated right-of way ( "ROW "). Fractions are not rounded up. Chapters 15 and 20 are inconsistent with this definition. Density, which is discussed extensively in Chapter 15, is referred to as dwelling units per acre or dwelling units per gross acre, but not excluding dedicated ROW. 7. Policy A.3. 2 states that performance bonuses are based on dedication of an easement for the Sound Walk, aggregation of parcels, appropriate scale and quality, good architectural design, good site design, compatibility, adequate open space, and achievement of the Community Redevelopment Agency Plan ( "CRA Plan ") objectives. The procedures do not require submittal of information pertaining to performance bonuses ( Chapter 13). Chapter 15 does include requirements for bonus density. 8. Policy A.3. 3 requires urban design guidelines that building scale, mass, address appearance, material, style, and color for the Community Redevelopment Area. The procedures do not require submittal of information to address compliance with urban design guidelines ( Chapter 13). The urban design guidelines appear to be implemented primarily through the Urban Master Plan ( "UM Plan'); see specific comments in Section IV of this report. The design guidelines in the LDC do not address scale, mass, appearance, materials, style, or color. The proposed EAR -based amendment deletes this policy; however, other policies address design standards. The LDC must be amended to adopt design standards. Page I 1 105 Council Meeting, June 22, 2010 Fort Walton Beach Evaluation and Diagnosis Preliminary Review of the LDC Land Deve opment Code 9. Policy A.3. 5 requires that subdivision regulations prevent through-traffic in a