Fort Walton Beach Council agenda — 06-22-2010 Regular — reading text

Manager 97 Council Meeting, June 22, 2010  Fort Walte n Beach EAR- Based Ain.e.ri.dments to the Comprehensive Plan. Scope of Services The Gail Easley Company P. O. Box 2137 Crystal River, FL 34423 The City of Fort Walton Beach ( City) prepared and adopted an Evaluation and Appraisal Report ( EAR) to evaluate successes and shortcomings of its Comprehensive Plan ( Plan). Subsequently, the City prepared and submitted to the Department of Community Affairs ( DCA) a proposed amendment to the Plan to implement recommendations of the EAR. DCA received this amendment January 29, 2010, and assigned DCA Number 10- 1ER. Following a review of the proposed amendment, DCA prepared an Objections, Recommendations and Comments ( ORC) Report. This ORC Report, dated April 4, 2010, was sent to the City. The City is now in the process of considering revisions to proposed amendment 10- 1ER to address objections in the ORC. Since the initial preparation of EAR recommendations and preparation of associated amendments to the Plan to implement these EAR recommendations, the City has determined that significant changes should be made to the structure and detail of proposed amendment 10- 1ER. The framework for land use categories in proposed amendment 10- 1ER is complex; the City has determined that the required districts and associated development standards would be even more zoning complex. The proposed amendment 10- 1ER reflects an approach with many overlapping layers of regulation, an approach that the City wishes to reconsider. In order to move expeditiously to revise the proposed amendment 10- 1ER, the City wishes to engage the services of a professional planner to supplement the work of the planning staff. V. Gail Easley, FAICP, a professional planner with over 30 years experience, has prepared dozens of EARS and EAR-based amendments, provided training on the preparation of EARs and EAR-based amendments to dozens of local governments throughout Florida, and was primary author of the guidebook provided by DCA to assist local governments in this process. Easley will provide the following services to assist the City in preparing revisions to proposed amendment 10- 1ER to implement EAR recommendations. Task 1. Perform a detailed review and analysis of the EAR, the proposed amendment 10- 1ER, the ORC report, the Plan, and the Eglin AFB Joint Land Use Study. The purpose of this review is to develop an understanding of the Plan, the Page I 1 98 Council Meeting, June 22, 2010  Fort Walton Beach EAR -Based Amendments to the Comprehensive flan need for changes to the Plan as described in the EAR, the currently proposed amendment, and DCA objections. In addition, Easley will meet with City staff for 1) further discussion on new directions for the Plan, 2) to revise and streamline the Future Land Use Element in particular, and 3) provide an appropriate foundation for workable zoning districts and land development Easley will regulations. prepare a detailed memorandum with findings and specific recommendations for revisions to the proposed amendment 10- 1ER. The recommendations will be based on findings during the document review and discussions with City staff. The analysis and production of a memorandum will be completed in approximately four to six weeks after notice to proceed ( estimated completion by the end of September). Task 2. the City for discussion of the findings and Easley will meet with recommendations. This meeting, which may be in a workshop format to include the Municipal Planning Board, City Council, and others designated by the City, will be designed to confirm or revise the recommended directions for modifying the proposed amendment 10- 1ER. This meeting will be scheduled approximately two weeks after submittal of the memorandum resulting from Task 1( estimated workshop date in early October). Task 3. Based on the outcome and recommendations from the workshop, Easley will prepare a revised proposed amendment 10 -1ER. Easley will coordinate with City staff on data requirements and provide supporting data for the proposed amendment. The City will provide maps and existing City data for use by Easley in compiling the amendment package. Easley will compile additional data, as needed. Easley will coordinate this project to revise proposed amendment 10 -1ER with the update to the CRA Plan that is expected to be underway simultaneously. She will ensure consistency between the proposed amendment to the Plan and the revision to the CRA Plan. The revised proposed amendment 10- 1ER will be completed approximately six weeks following the workshop described in Task 2 ( estimated completion by the end of November). Task 4. Easley will attend and facilitate one workshop to present the revised proposed amendment 10- 1ER (estimated to be held in mid-December). All work products will be delivered as a digital file in Word for use by City staff. City staff will be responsible for any printing, copying, and distribution. City staff will be responsible for the process for any further review by DCA, the adoption process for the proposed amendment, and the compliance review. The budget Page 12 99 Council Meeting, June 22, 2010  Fort Walton Beach EAR -Based . Amendments to the Comprehensive Ilan includes a cost per workshop for additional workshops after Task 4 in the event that Easley is requested to attend and participate in such additional workshops. Budget. The budgE't includes the fee for work to complete tasks 1 through 4 and four trips to Fort Walton Beach for meetings with City staff and workshops as described in the scope of services. The budget is shown below. Hours for Tasks 1 Total Fee through 4 Easley ]Billing Rate 184 27, 600. 00 150. 00 Expenses for mileage, Four Trips 2, 400. 00 lodging, and p er diem TOTAL 30, 000. 00 AdditionalAdditional workshopsworkshops oror meetingsmeetings maymay bebe provided.provided. TheThe costcost forfor eacheach additionaladditional workshopworkshop includesincludes thethe feefee forfor preparation,preparation, travel,travel, andand attendance,attendance, andand thethe traveltravel - - relatedrelated expenses.expenses. TheThe budgetbudget forfor eacheach additionaladditional workshop workshop isis$ $ 3,3, 300.300. 00.00. PagePage 1313 100100 CouncilCouncil Meeting,Meeting, JuneJune 22,22, 20102010  Scope of Services The Gail Easley Company P. O. Box 2137 Crystal River, FL 34423 The City of Fort Walton Beach ( City) prepared and adopted an Evaluation and Appraisal Report ( EAR) to evaluate successes and shortcomings of its Comprehensive Plan ( Plan). Subsequently, the City prepared and submitted to the Department of Community Affairs ( DCA) a proposed amendment to the Plan to implement recommendations of the EAR. DCA received this amendment January 29, 2010, and assigned DCA Number 10- 1ER. Following a review of the proposed amendment, DCA prepared an Objections, Recommendations and Comments ( ORC) Report. This ORC Report, dated April 4, 2010, was sent to the City. The City is now in the process of considering revisions to proposed amendment 10- IER to address objections in the ORC. Since the initial preparation of EAR recommendations and preparation of associated amendments to the Plan to implement these EAR recommendations, the City has determined that significant changes should be made to the structure and detail of proposed amendment 10- 1ER. The framework for land use categories in proposed amendment 10- 1ER is complex; the City has determined that the required zoning districts and associated development standards would be even more complex. The proposed amendment 10 -1ER reflects an approach with many overlapping layers of regulation, an approach that the City wishes to reconsider. In order to move expeditiously to revise the proposed amendment 10- 1ER, the City wishes to engage the services of a professional planner to supplement the work of the planning staff. V. Gail Easley, FAICP, a professional planner with over 30 years experience, has prepared dozens of EARS and EAR-based amendments, provided training on the preparation of EARs and EAR-based amendments to dozens of local governments throughout Florida, and was primary author of the guidebook provided by DCA to assist local governments in this process. Easley will provide the following services to assist the City in preparing revisions to proposed amendment 10- IER to implement EAR recommendations. Task 1. Perform a detailed review and analysis of the EAR, the proposed amendment 10- 1ER, the ORC report, the Plan, and the Eglin AFB Joint Land Use Study. The purpose of this review is to develop an understanding of the Plan, the Page I 1 101