Fort Walton Beach Council agenda — 06-22-2010 Regular — reading text

Street project along Brooks Street SE; and $ 52, 000 from the sewer line replacement along Chicago Avenue SE to pavement improvement 'to cover all the necessary paving and re- striping of scheduled road segments with the CRA for FY 09 -10. Mr. Beedie discussed Council' s policy decision to eliminate the right of way maintenance division and handle in -mate (labor to handle the rights of way; therefore Staff is requesting the hiring of a full -time employee dedicated to the CRA for upkeep and maintenance and the purchase of a new mower. Mr. Covey moved to recommend approval of the revised FY 2009 -10 CRA Annual Budget to account for amendments to the Operational Budget, the five -Year Capital Improvement Program, and the CRA Annual Action Plan. Mr. Owens seconded motion and it carried unanimously with Caldwell, Covey, Klement, Owen, Pike, Reed, and Tona in favor. DISCUSSION OF PROPOSED FY 10 -11 CRA BUDGET Mr. Beedie presented a proposed budget for the CRA Fund for FY 2010 -11 and items addressed included funding for a police substation, patrol car cameras, and police electric vehicles for the CRA area, per discussions held earlier this year; as well as funding for Heritage Park improvements, nuisance abatement items, and a new CIP to cover Economic Incentive Programs. Mr. Covey moved to recommend approval of the proposed FY 2010 -11 CRA Annual Budget based on the projected FY 2010 -11 revenues. Ms. Klement seconded motion. Mr. Tona discussed the possible negative impact on the downtown area with the presence of police officers. Mr. Tona moved to amend the motion to strike the following from the Capital Outlay proposed budget: $ 3, 000 to convert Vandegriff Park into a police substation; $ 12, 000 to purchase patrol car vehicles; and $ 10, 000 to purchase police electric vehicles. Motion failed for lack of a second. The Chairman called for the vote on the motion and it carried by a vote of 6 to 1 with Caldwell, Covey, Klement, Owen, Pike, and Reed in favor and Tona opposed. CRA BOARD MEMBER BUSINESS Mr. Covey advised he will be on vacation for the June CRA meeting. REPLAT OF OLD CAMP WALTON KNOLL Mr. Bolduc discussed the proposed replat of property at the southeast corner of First Street SE and Alconese Avenue SE: to develop a six -lot residential subdivision to include single family and multi- family residents. Mr. Bolduc advised this was an information only item. Page 4 of 5 92 Council Meeting, June 22, 2010 IV 06/ 02/ 10 ORD. 1833 —REVISION TO SOUND SIDE PROPERTY TRANSFER Mr. Bolduc advised Ord. 1833 is a revision to the Sound Side property transfer to revise the distribution of units based on income to concur with the requirements of HUD, and all units will not be available to residents with an income up to 120% of the area median income. Mr. Bolduc advised this was an information only item. BOARD RESIGNATION Ms. Klement announced her resignation due to health reasons effective this evening. The Chairman thanked her for all her efforts on the Board during the past years. ADJOURNMENT There being no further business, the meeting adjourned at 7: 30 pm. Ive Date Completed: 6/ 8/ 10 Page 5 of 5 93 Council Meeting, June 22, 2010 THIS PAGE IS LEFT INTENTIONALLY BLANK City Council Regular Meeting June 22, 2010 94 Council Meeting, June 22, 2010  CITY COUNCIL MEETING June 22, 2010 Discussion - Direction - Action Action Approval of Planning Assistance Synopsis: Contractfor planning assistance to achieve resolution ofLand Development Code issues, and EAR response Agenda Item Number: 14. 4  CITY OF FORT WALTON BEACH MEMORANDUM To: Robert T. Mearns, City Manager From: Michael D. Beedie, P. E., Engineering & Utility Services Director Date: June 16, 2010 Services for Evaluation and Appraisal Report ( EAR) Based Subject: Consulting Amendments to the Comprehensive Plan 1. BACKGROUND: 1. 1 Pursuant to Chapter 163. 3191 of the Florida Statutes, " each local government shall adopt an evaluation and appraisal report once every seven years assessing the progress in implementing the local government's comprehensive plan ". EAR), which 1. 2 In May 2008, City Council adopted the Evaluation and Appraisal Report ( included text and map amendments to the City' s Comprehensive Plan. The City' s EAR was found sufficient on July 25, 2009, by the Florida Department of Community Affairs DCA). 1. 3 The amendments to implement the EAR recommendations must be adopted during a single amendment cycle pursuant to Chapter 163. 3191( 10) of the Florida Statutes. Upon transmittal of this amendment package to DCA, the Agency will either advise the City that they will not conduct a review and to proceed with the adoption of the amendment package or that they are going to conduct a review and will issue an Objections, Recommendations and Comments ( ORC) Report. 1. 4 On January 12, 2010, the City Council approved the City' s Evaluation and Appraisal Report ( EAR) based amendment package on first reading and directed Staff to transmit the package to DCA. DCA received the amendment package on January 29, 2010, and assigned the package DCA Number 10 -1 ER. 1. 5 On April 5, 2010, the City received the Objections, Recommendations and Comments ORC) Report from DCA regarding the EAR -based amendment transmittal package. The City is now in the process of considering revisions to proposed amendment 10 -IER to address objections in the ORC Report. 2. DISCUSSION: 2. 1 Since the initial prepartion of the EAR -based amendments to the Comprehensive Plan, Staff has determined that significant changes should be made to the structure and detail of proposed amendment 10 -1 ER. For example, the framework for land use categories in 95 Council Meeting, June 22, 2010  proposed amendment 10 - 1 ER is complex, and Staff has determined that the required zoning districts and associated development standards would be even more complex. The proposed amendment 10 -1 ER reflects an approach with many overlapping layers of regulation, and approach Staff wishes to reconsider. 2. 2 In order to exepdite the process to revise the the proposed amendment 10 -1 ER, Staff wishes to engage the services of a professional planner to supplement the work of the planning staff. ;Staff contacted The Gail Easley Company, which is owned and operated by Mrs. V. Gail Easley, FAICP, a professional planner with over 30 years of experience in preparing EARs and EAR -based amendments. Mrs. Easley also provides training on the preparation of EARs and EAR -based amendments to local governments throughout the State of Florida and was the primary author of the guidebook provided by DCA to assist local governments in this process. 2. 3 Staff requested a budget, scope, and schedule from The Gail Easley Company to provide assistance in revising amendment package 10 -1ER. The Scope of Services includes the following tasks:. 2. 3. 1 Task 1— Perform a detailed review and analysis of the EAR, proposed amendment 10- 1 ER, the ORC Report, the Comprehensive Plan, and the Egl in AFB Joint Land Use Study. Mrs. Easley will prepare a detailed memorandum with findings and specific recommendations for revisions to the proposed amendment 10 -1 ER. 2. 3. 2 Task 2 -- Coordinate a joint meeting with the Municipal Planning Board ( MPB), City Council, and other stakeholders to confirm or revise the recommended directions for modifying the proposed amendment 10 -1 ER. 2. 3. 3 Task 3 -- Prepare a revised proposed amendment 10 -1 ER for review and approval by the Local Planning Agency (MPB) and the City Council in order to submit the revised amendment to DCA. 2. 3. 4 Task 4 -- Facilitate a workshop to present the revised proposed amendment 10- 1 ER to the MPB and City Council. 2. 4 The proposed schedule for the project estimates approximately four months for completion. 3. FINANCIAL INFORMATION: 3. 1 To complete all of the tasks to evaluate and revise the proposed amendment 10 -1 ER for the Comprehensive Plan, The Gail Easley Company has proposed a not to exceed fee of 30,000. This includes the fee for all work to complete Tasks 1 through 4 and four trips to Fort Walton :Beach for meetings with City staff and workshops. 96 Council Meeting, June 22, 2010  12 If additional workshops or meetings are required, The Gail Easley Company has submitted a budget of $3, 300 for each workshop or meeting. 3. 3 If approved, there is sufficient funding available in the Engineering Services Department FY 2009 -10 budget due to staffing changes throughout the fiscal year. 4. STAFF RECOMMENDATION: 4. 1 Staff requests City Council authorization for the City Manager to execute a contract with The Gail Easley Company of Crystal River, Florida to evaluate and revise the proposed EAR -based amendments to the City' s Comprehensive Plan for a not to exceed amount of 30, 000. 4. 2 Staff would also like to request City Council authorization for the City Manager to approve any additional meetings or workshops that are necessary to complete the revised proposed EAR -based amendment package at a not to exceed amount of $ 3, 300 per meeting or workshop. 5. ATTACHMENTS: Services for Fort Walton Beach EAR -Based Amendments to the 5. 1 Scope of Comprehensive Plan 6. SIGNATURE BLOCK: 6. 1 Submitted By: Michael D. Beedie, P. E. Engineering & Utility Services Director 6. 2 Reviewed and Concur: L9 Brandy Wunker, Finance Director 6. 3 Reviewed for Agenda: 6A d--- lo lo % ld O1tv aAV' o ert T. Mearns