Fort Walton Beach Council agenda — 06-22-2010 Regular — reading text

79 Council Meeting, June 22, 2010  Procedures for Submitting Resolutions Florida League of Cities' 84th Annual Conference Westin Diplomat Resort Hollywood, Florida August 19 -21, 2010 In order tofairly systematize the method for presenting resolutions to the League membership, the following procedures have been instituted: 1) Proposed resolutions must be submitted in writing, to be received in the League office by July 13, 2010, to guarantee that they will be included in the packet of proposed resolutions that will be submitted to the Resolutions Committee. 2) Proposed resolutions will be rewritten for proper form, duplicated by the League office and distributed to members of the Resolutions Committee. ( Whenever possible, multiple resolutions on a similar issue will be rewritten to' encompass the essential subject matter in a single resolution with a listing of original proposers.) 3) Proposed resolutions may be submitted directly to the Resolutions Committee at the conference; however, a favorable two- thirds vote of the committee will be necessary to consider such resolutions. 4) Proposed resolutions may be submitted directly to the business session of the conference without prior committee approval by a vote of two- thirds of the members present. In addition, a favorable weighted vote of a majority of members present will be required for adoption. 5) Proposed resolutions relating to state legislation will be referred to the appropriate standing; po'[icy committee. Such proposals will not be considered by the Resolutions Committee at the conference; however, all state legislative issues will be considered by the standing policy councils and the Legislative Committee, prior to the membership, at the annual Legislative Conference each fall. At that time, a state Legislative Action Agenda will be adopted. Municipalities unable to formally adopt a resolution before the deadline may submit a letter to the League office indicating their city is considering the adoption of a resolution, outlining the subject: thereof in as much detail as possible, and this letter will be forwarded to the Resolutions Committee for consideration in anticipation of receipt of the formal resolution. 80 Council Meeting, June 22, 2010  Important Dates May 28, 2010 Notice to Local and Regional League Presidents and Municipal Associations regarding the Resolutions Committee June 18 Appointment of Resolutions Committee Members Jul ' .13 Deadline for Submitting Resolutions to the League office August 19 League Standing Council Meetings Resolutions Committee Meeting Voting Delegates Registration August 21 Immediately Following Breakfast —Pick Up Voting Delegate Credentials Followed by Annual Business Session 81 Council Meeting, June 22, 2010 THIS PAGE IS LEFT INTENTIONALLY BLANK City Council Regular Meeting June 22, 2010 82 Council Meeting, June 22, 2010  CITY COUNCIL MEETING June 22, 2010 Discussion - Direction - Action Action Nominations for Vacant Council Seat 6 Synopsis: Nominations made at the Council Meetings of June 22 and August 10; appointment will be made at the August 24 meeting only from those previously nominated Agenda Item Number: 1492 270 Brooks Street SE Fort Walton Beach FL 32548 Phone: 850- 803 -2872 E -mail Address: coveycc9 @cox. net June 13, 2010 SUBJ: City Council .Appointment, Seat # 6 Dear Council Members, I am interested in in being appointed to the FWB City Council, Seat # 6. If I am appointed to this position, I will be fair -minded about all issues, examine all issues thoroughly, and question issues that do not make any sense. Sincerely, M \ 9 0 3 --= Charles Dean Covey, 84 Council Meeting, June 22, 2010  CITY COUNCIL MEETING June 22, 2010 Discussion - Direction - Action Action CRA Budget Transfers Synopsis: Provides for the accounting of the CRA Board' s budget activities Agenda Item Number: 14. 3  2. 3. 1. 1. CIP 5018 — Pavement Improvement for $ 139, 914 — C. W. Roberts Contracting, Inc., the City' s annual paving contractor is scheduled to complete the scheduled work in June 2010. 2. 3. 1. 2. CIP 5056 — Water Line Replacement for $ 55, 000 — City crews are mobilizing to install a new 6" PVC water main along Alconese Avenue SE from First Street SE to provide water service to this area; work shall begin in June 2010. 2. 3. 1. 3. CIP 5065 — Sewer Line Replacement for $ 52, 000 — This work will not be completed this fiscal year. 2. 3. 1. 4. CIP 5306 — Sidewalk Improvement Program for $ 74, 000 — City crews will mobilize to begin the sidewalk installation in June 2010. 2. 3. 1. 5. CIP 5317 — LED Street Signs for $ 25, 000 — City staff is working with Transfield Services and FDOT to permit the installation of the signs, and the signs have been ordered. 2. 3. 1. 6). CIP 5488 — Eglin Parkway Streetscape for $ 224, 096 — No work has been completed or is scheduled to be completed this fiscal year. 2. 3. 1. 7. CIP 5494 — Beal Parkway Neighborhood Plan for $ 475, 000 — The proposed streetscape projects along Third Street SE and Carson Drive SE have been delayed to allow for the construction of the Sound Side affordable housing development. 2. 3. 2. Of the $ 1, 045, 010 budgeted for CIPs in FY 2009 -10, Staff projects that appro-ximately $ 293, 914 will be expended over the next two to three months. Staff recommends that the remaining $ 751, 096 in funding be reallocated to the following capital projects for the remainder of FY 2009 -10: 23. 2. 1. Reallocate the $ 2245096 for CIP 5488 — Eglin Parkway Streetscape to complete the design and construction of new mast arm street lights at the four corners of Hollywood Boulevard and Eglin Parkway. 2„3. 2. 2. Reallocate the $ 475, 000 for CIP 5494 — Beal Parkway Neighborhood Plan to complete the remaining phases of the Downtown Streetscape project, to complete the design and construction of parking areas along Brooks Street SE, and to complete the design and construction of new mast arm signs indicating heavy pedestrian areas Downtown. 2. 3. 2. 3. Reallocate the $ 52, 000 for CIP 5056 — Sewer Line Replacement to cover additional expenses in CIP 5018 — Pavement Improvement, which will cover all of the necessary paving and restriping of the scheduled road segments within the CRA for FY 2009 -10. 2. 4. Update of the CRA Operational Budget for FY 2009 -10 2. 4. 1. In reviewing the Operational Budget for FY 2009 -10, Staff would also like to recommend the following revisions:  2. 4. 1. 1. Recreation and Cultural Services staff is responsible for the maintenance and upkeep of the rights -of w - ay and parks within the CRA. To maintain the level of service within the CRA, Staff is requesting the purchase of a new mower specifically for CRA areas in the amount of $ 20,000 and the hiring of a full -time employee specifically for the maintenance of CRA areas for $40,000 annually. 2. 4. 1. 2. The expenditures for maintenance items are subject to adoption of Ordinance No. 1835, which revised Section 11. 4. 1 of the CRA Plan to include ongoing and continuous maintenance of amenities and projects within the CRA District. 3. FINANCIAL INFORMATION: 3. 1. The original CRA budget for FY 2009 -10 was $ 1, 784, 249, which includes $ 83, 866 for Personnel, $ 356, 768 for Operating Expenditures, $ 5, 700 for Capital Outlay, $ 1, 045, 010 for CIPs, and $ 292, 885 for Interfund Transfers. 3. 2. The proposed revisions to the FY 2009 -10 budget aim to utilize funding allocated in the original FY 2009 -10 budget through reallocation. 3. 2. 1. No additional funding will be needed for capital improvement projects due to the reallocation of funds. 3. 2. 2. Funding for the mower purchase and mid -year addition of a maintenance person will come from salary savings from reclassifying the Principal Planner position to a Special Projects Coordinator. There is also $ 14, 000 available in contingencies if needed. 4. CRA BOARD RECOMMENDATION: 4. 1. On June 2, 2010, the CRA Board of Commissioners recommended unanimously to revise the FY 2009 -10 CRA Annual Budget to account for amendments to the Operational Budget, the Five -Year Capital Improvement Program, and the CRA Annual Action Plan. 5. STAFF RECOMMENDATION: 5. 1. Staff respectfully requests City Council approval of the revised FY 2009 -10 CRA Annual Budget to account for amendments to the Operational Budget, the Five -Year Capital Improvement Program, and the CRA Annual Action Plan. 6. ATTACHMENTS: 6. 1. CRA Board of Commissioners Regular Meeting Minutes, dated June 2, 2010