Fort Walton Beach Council agenda — 06-22-2010 Regular — reading text

o U ' a CL U- Sao a - m a 0 - 0 C i6 :: LL J Ca Wx c3 ( s r C « C N y > 7 y fa L a U 0) LTA' Us i QWU 2 0 n. in v°,$ U)owLL`w - j D cc o H c o H 30 Council Meeting, June 22, 2010  CITY COUNCIL MEETING June 22, 2010 Consent Agenda Bid Award World Changers Supplies 45, 000 for World Synopsis: Bid awarded in the amount of $ Changer crews to roofand /or paint 19 homes Agenda Item Number: 893  CITY OF FORT WALTON BEACH MEMORANDUM To: Robert T. Mearns, City Manager From: Timothy Bolduc, C. B. O., Building Official Through: Michael D. Beedie, P. E., Engineering & Utility Services Director Date: June 14, 2010 Subject: Material Unit Price Bids for FY 2009 -10 World Changers 1. BACKGROUND: 1. 1. For eight of the last nine years, the City of Fort Walton Beach has supported World Changers, a North American Mission Board outreach program, by supplying the materials necessary to paint and re -roof homes of low- to moderate -income individuals throughout the City. This program is locally by the Choctaw Baptist sponsored Association, Okaloosa Community Development Corporation ( OCDC), and the City of Fort Walton Beach' s Community Development Block Grant. In 2010, the program is expected to roof and /or paint approximately 19 homes within the City. 1. 2. The dates of this year' s World Changers program will be July 12 -17, 2010, during which over 225 high school and middle school students from all over the United States will participate in the program. The students are divided into 15- person crews, with onsite supervisors and a construction foreman. 1. 3. Upon receipt of applications, City staff visits each site to properly qualify each of the applicants. This task has been completed. City staff also assists in the coordination and monitoring of each project throughout the process. 2. DISCUSSION: 2. 1. Each year, the City' s Purchasing Division receives unit price bids for the materials required for the World Changers projects. Several weeks prior to the program starting, the City will notify the lowest, responsive responsible bidder of the quantities of material required and schedule for delivery. It is expected that the materials will be delivered to each project site during the dates of July 7 -10, 2010. 2. 2. The lowest, responsive responsible bidders were Lowes Home Center, and The Home Depot. Bids were also received from Crestview Wholesale, and Gatlin Lumber. 2. 3. For FY 2009 -10, the World Changers program was allotted a total of $45, 000 with 35, 000 budgeted from CDBG funds and $ 10, 000 donated from OCDC. The cost of 31 Council Meeting, June 22, 2010  materials to roof and /or paint the 19 homes will not exceed the $ 45, 000 that is budgeted in FY 2009- 10. Any remaining funds will be reallocated through the Annual Action Plan process for the CDBG program. 3. FINANCIAL INFORMATION: 3. 1. In the City' s FY 2009 -10 CDBG budget, a total of $35, 000 is allotted through the Annual . Action Plan for the World Changers program. An additional $ 10, 000 was donated to the program by OCDC to bring the total amount available to $ 45, 000. The total annual CDBG entitlement for FY 2009 -10 for the City through the U.S. Department of Housing and Urban Development ( HUD) is $ 142, 212. 3. 2. It is anticipated that the cost of the materials required to roof and /or paint the 19 homes for the World Changers program in FY 2009 -10 will not exceed the budgeted amount. 3. 3. The available $ 45, 000 provided by the City' s CDBG program resides in Account Number 107- 1930 -554 -4650. 4. RECOMMENDATION: 4. 1. Staff requests City Council authorization for to acquire the materials to roof and /or paint a total of 19 homes for the World Changers program as part of the Community Block Development Grant program' s FY 2009 -10 Annual Action Plan from the two lowest, responsive responsible bidders, Lowe' s Home Center and The Home Depot, in the not to exceed amount of $45, 000. 5. ATTACHMENTS: 5. 1. Unit Price Bids for World Changers Materials by Supplier 6. SIGNATURE; BL43CK: 6. 1. Submitted By: i q -X0/ 0 Timothy Bolduc, CBO, BCA, Building Official 6. 2. Reviewed and Concur:--- e{. cacca Michael D. Beedie, P. E., Engineering & Utility Services Director 6. 3. Reviewed and Concur: U` Brandy er, Finance Director 6. 4. Reviewed for Agenda: ert T. Mearns ity Manager 3232 CouncilCouncil Meeting,Meeting, JuneJune 22,22, 20102010  Price by SuppTier BreAkdown Materials HO to Lowes Gatlin, Crest eiw Depo iAes e Rolls Ice and Water Shield 86 69. 00 117. 50 57. 50 Boxes 1- 1/ 4 Roofing Nails 22. 98 45. 00 7. 81 51. 29 Rolls Plastic (2mil - 10x25) 19. 08 8. 00 7. 98 8. 54 Boxes Plastic Cap Buttons 29. 8 16. 00 25. 43 21. 75 Sheets 1/ 2 x 4x8 CDX Plywood 17. 97 14. 30 17. 05 15. 32 100 Square Owens Corning 73. 89 86. 00 75. 49 Shingles Feet Each Dip Edge 10' 1- 1/ 2x 1- 2. 90 6. 20 6. 44 7. 36 Each Caulk Guns 1. 97 2. 17 3. 82 2. 84 Tubes Roofing Cement 1. 50 2. 50 2. 07 2. 18 Each Roof Vents 2" 6. 44 3. 50 4. 41 3. 41 Each Roof vents 3" 6. 44 3. 50 5. 52 3. 51 Totals 268. 97 256. 17 198. 03 249. 19 Gallon Exterior Primer 19. 98 13. 00 29. 69 Each Gallon Containers 19. 47 16. 50 Each 5 Gallon Containers 87. 5 78. 90 Each Caulk Guns 1. 97 2. 17 Each 20 yr latex caulk 1. 89 1. 38 Totals 130. 81 111. 95 Totals 399.78 368. 12 249. 19 33 Council Meeting, June 22, 2010 2010- 06- 04 05: 44 6301PR 8503012402 8503012402 >> P 1/ 2 Esther cutod 414, 11B XW7 V"