Okaloosa County BOCC — October 7, 2014 — Action Item Printout — reading text

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 7, 2014 TO: Honorable Chairman and Members of the Board FROM: Jason Autrey SUBJECT: Willingham Construction PO for Red Clay DEPARTMENT: Public Works BCC DISTRICT: District 3N STATEMENT OF ISSUE: Seeking approval to authorize final payment to Willingham Construction in the amount of $11,000 for red clay delivered for the repair of storm damages to retention ponds. BACKGROUND: DR-4177 Florida severe storms, tornadoes, straight-line winds, and flooding occurred on April 30, 2014. Subsequently a major disaster declaration was declared on May 6. Stormwater infrastructure staff inspected damage to retention ponds in the Baker and Crestview areas and provided estimates of damages to FEMA. As a result, damages to edges of the holding ponds needed to be backfilled and graded. Originally, PO 21401737 was issued for 1,690 cubic yards of red clay to be delivered to Baker at $10 per cubic yard and 3,142 cubic yards of red clay to be delivered to Crestview at $9 per cubic yard. Total funds encumbered were $45,178.00. Several rains occurred since the PO was issued, causing additional damages to the Baker ponds and increasing the amount of material needed to complete the repairs. At the time additional material was requested, the delivery charge to Baker was at the higher $10 per cubic yard rate. Final invoice 3173 was issued in the amount of $11,000.00 to pay for the red clay delivered to Baker. The remaining balance available on PO 21401737 prior to payment is $11,158.00. OPTIONS: Approve or Disapprove. RECOMMENDATIONS: Approve payment of invoice 3173 in the amount of $11,000.00 to Willingham Construction. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator