Okaloosa County School Board — Regular Meeting, June 26, 2023 — reading text

$27,592.51) Recommended Action : Motion to approve the purchase of software management subscriptions from Frontline Education for a total of $87,864.46, effective July 1, 2023, through June 30, 2024. Public Content Request approval to purchase software management subscriptions from Frontline Education for a total of $87,864.46. Funds will be paid from Federal Funds, Project 4405 Title II-Part A ($60,271.95), and General Funds (Human Resources $27,592.51), effective July 1, 2023, through June 30, 2024. For additional information, please contact Ann Flanagan, Specialist, Curriculum, at (850) 833-6312. File Attachments FRONTLINE QUOTE.pdf (242 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.18 RFQ 24-04 Newslea, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 26, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $113,031.00 Budgeted : Yes Budget Source : General Funds, Project 2080 ESSER- GF Recommended Action : Motion to approve the purchase of Newsela software in the amount of $113,031.00, effective July 1, 2023, through June 30, 2024. Public Content Request approval to purchase Newsela software in the amount of $113,031.00. Funds will be paid from General Funds, Project 2080 ESSER-GF and the contract is effective July 1, 2023, through June 30, 2024. A copy of the Customer Agreement is attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum, at (850) 833-5888. File Attachments NEWSELA QUOTE.pdf (151 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.19 Contract for RFQU 23-01 Construction Cost Engineering Consulting Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 26, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 26, 2023 Absolute Date : Jun 26, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds Recommended Action : Motion to approve the contract with Cost Management, Inc. dba CMI for RFQU 23-01 Construction Cost Engineering Consulting Services. Public Content Request approval of the three (3) year contract with Cost Management, Inc. dba CMI for RFQU 23-01 Construction Cost Engineering Consulting Services, effective until June 26, 2026. Prices for 2023 are fixed based on Exhibit A. Prices for each year after will be increased by 5% for cost of living adjustments at the start of each year during the term of this contract. Funds will be paid from Capital, and a copy of the contract is attached. For additional information, please contact Bill Smith, Program Director, Facilities, at (850) 689-7890. File Attachments AGREEMENT FOR RFQU 23-01.pdf (432 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.20 Renewal of ITB 18-22 Services to Inventory Capitalized Property, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 26, 2023 - Regular Meeting Type : Action (Consent) Budget Source : General Funds, Project 9015 Fixed Charges Recommended Action : Motion to approve renewing ITB 18- 22 Services to Inventory Capitalized Property with OHC Advisors, Inc. based on revised bid pricing, effective July 1, 2023, through June 30, 2028. Public Content Request approval to renew ITB 18-22 Services to Inventory Capitalized Property with OHC Advisors, Inc. based on revised bid pricing decreasing the annual amount due to the approved increase of the district's threshold for recording property. Funds will be paid from General Funds, Project 9015 Fixed Charges. The five (5) year contract is effective July 1, 2023, through June 30, 2028, and copies of the renewal documents are attached. For additional information, please contact Melissa O'Malley, Director, Accounting & Finance, at (850) 833-5818. File Attachments RENEWAL DOCUMENTS.pdf (406 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.21 Tag-On Bid Purchase Over $50,000: Playmore Recreational Products & Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 26, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 12, 2023 Absolute Date : Jun 12, 2023 Fiscal Impact : Yes Dollar Amount : $54,612.15 Budgeted : Yes Budget Source : General Funds, Project 8001 Purchased Schools-Other Recommended Action : Motion to approve the purchase of playground equipment and services for Antioch Elementary School from Playmore Recreational Products & Services in the amount of $54,612.15. Public Content Request approval to purchase playground equipment and services for Antioch Elementary School from Playmore Recreational Products & Services in the amount of $54,612.15. The purchase is made through Manatee County Schools Contract #21-0053-MR and funds will be paid from General Funds, Project 8001 Purchased Schools-Other. A copy of the quote is attached. For additional information, please contact Susan Geering, Principal, Antioch Elementary School, at (850) 683-7540. File Attachments PLAYMORE QUOTE.pdf (95 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.22 Tag-On Bid Purchase Over $50,000: Kids Talk Place and Stepping Stone Group, presented by Vince Windham, Program Director,