Okaloosa County School Board — Regular Meeting, June 26, 2023 — reading text

must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 06.26.2023.pdf (73 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.13 Payroll Warrant Register and Accounts Payable Warrant Register totaling $43,021,345.38; Self Health Insurance Claims and Fees totaling $2,393,734.09; and Bank Transfers totaling $0.00 for May 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 26, 2023 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $43,021,345.38, Self Health Insurance Claims and Fees in the amount of $2,393,734.09, and Bank Transfers in the amount of $0.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $43,021,345.38; Self Health Insurance Claims and Fees totaling $2,393,734.09; and Bank Transfers totaling $0.00 for May 2023 are being presented to the School Board. File Attachments 11 - MIS 3478 - Warrant Register - May 2023.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.14 Fiscal Year 2022-2023 Inventories from all schools and departments, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 26, 2023 - Regular Meeting Type : Action (Consent) Recommended Action : Board Approval Public Content The District currently owns 2,392 assets with an original value of $367.2 million and a current book value of $170.2 million as of June 12, 2023. The District is requesting Board Approval to remove 15 assets with a current book value of $40,660.68, reflecting an approximate .024% reduction in District assets. The Assets will be removed effective June 30, 2023. As required under General Authority and Law Implemented – Chapter 274, Florida Statutes, “Tangible Personal Property Owned by Local Governments”, a complete physical inventory of all property shall be taken annually, compared to property records, and all discrepancies shall be traced and reconciled. F.S. 274.02 File Attachments Inventory - Summary of Items to Remove FY 2023.pdf (79 KB) Inventory - Items to Remove with Paperwork.pdf (71 KB) Inventory - Items to Remove without Paperwork.pdf (72 KB) Inventory - Missing Items.pdf (66 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.15 Letter of Engagement between The School Board of Okaloosa County, Florida, and Carr, Riggs & Ingram, L.L.C. to audit School Internal Funds for Year Ended June 30, 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 26, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $70,000.00 Budgeted : Yes Budget Source : General Funds - Fixed Charges - Project 9015 Recommended Action : Motion to approve Letter of Engagement between The School Board of Okaloosa County, Florida, and Carr, Riggs & Ingram, L.L.C. to audit School Internal Funds for Year Ended June 30, 2023. Public Content On May 22, 2017, the School Board approved the award of RFP 17-02 Internal Accounts Auditing Services to Carr, Riggs & Ingram, LLC. The contract awarded was for the performance of the School Internal Funds Audit for fiscal years 2016-2017 through 2020-2021 with the option to renew the contract for two additional years. The contract was renewed for fiscal year 2021-2022 on May 9, 2022. We are requesting Board approval for the second renewal for fiscal year 2022-2023. Attached is the Letter of Engagement for Fiscal Year Ending June 30, 2023. The fee remains at $70,000, consistent with previous years and will be delivered to the School Board no later than November 30, 2023. File Attachments Okaloosa School District Internal Funds 2023 Engagement Letter.pdf (305 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.16 RFQ 24-01 Instructure, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 26, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $234,815.00 Budgeted : Yes Budget Source : General Funds, Project 2080 ESSER- GF Recommended Action : Motion to approve the purchase of software subscriptions from Instructure for a total of $234,815.00, effective July 1, 2023, through June 30, 2024. Public Content Request approval to purchase software subscriptions from Instructure for a total of $234,815.00, effective July 1, 2023, through June 30, 2024. Funds will be paid from General Funds, Project 2080 ESSER-GF. The contract is effective July 1, 2023, through June 30, 2024, and a copy of the quote is attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum, at (850) 833-5888. File Attachments INSTRUCTURE QUOTE.pdf (464 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.17 RFQ 24-02 Frontline Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 26, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $87,864.46 Budgeted : Yes Budget Source : Federal Funds, Project 4405 Title II- Part A ($60,271.95), and General Funds (Human Resources